What to Buy for a Children’s Day Camp

Use this shopping list to prepare a Children’s Day Camp without last-minute trips to the store. Plan food and drinks around the number of registered children and adults, then add the equipment needed for sports, creative activities, registration and safety. Reusable plates, bowls and cups reduce waste, while coolers and serving trays keep food organized. Check dietary requirements and consent forms before buying perishables or finalizing activity materials.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 2
Foldable tablesqty 8
Folding chairsqty 40
Buffet tablesqty 3
Registration desk
Waste binsqty 6

Tableware

Reusable platesqty 45
Reusable bowlsqty 45
Reusable cupsqty 60
Cutlery setsqty 45
Serving spoonsqty 6
Serving traysqty 6

Kitchen

Coolersqty 4
Cutting boardsqty 3
Chef’s knives and bread knivesqty 4
Scissorsqty 3
Thermos flasksqty 4

Equipment

Bluetooth speakersqty 2
Microphone
Extension cordsqty 4
Power stripsqty 4

Sports equipment

Footballsqty 4
Basketballsqty 3
Conesqty 20
Skipping ropesqty 10
Hoopsqty 10
Field marker lines

Creative materials

Drawing paperqty 100
Colored pencilsqty 40
Markersqty 40
Paint setsqty 10
Brushesqty 30
Children's apronsqty 20

Safety

First aid kitsqty 2
Flashlightsqty 6
Whistlesqty 6
Wristbandsqty 45

Decorations

Buntingqty 6
Balloonsqty 80
Tableclothsqty 8

Lighting

LED lampsqty 6

Cleaning

Hand brushes and dustpanqty 2
Mopsqty 2
Bucketsqty 3
Hand soap dispensersqty 4

Catering

Groceries
- Still water - 60 bottles
- Sparkling water - 24 bottles
- Cola - 6 bottles
- Cola Zero - 4 bottles
- Sinas - 4 bottles
- Apple juice - 6 packs
- Lemonade syrup - 3 bottles
- Coffee - 3 packs
- Tea - 2 boxes
- Milk - 6 liters
- Sugar - 1 kilo
- Honey - 1 jar
- Bread - 12 loaves
- Wholemeal bread - 6 loaves
- Pistolets - 50 pieces
- Butter - 4 packs
- Cheese slices - 3 kilos
- Chicken breast slices - 2 kilos
- Hummus - 8 tubs
- Jam - 4 jars
- Peanut butter - 4 jars
- Cucumbers - 10 pieces
- Tomatoes - 3 kilos
- Carrots - 3 kilos
- Bell peppers - 18 pieces
- Apples - 50 pieces
- Bananas - 40 pieces
- Grapes - 5 kilos
- Paprika chips - 8 bags
- Plain chips - 8 bags
- Popcorn - 2 kilo
- Muesli bars - 50 pieces
- Cookies - 8 packs
- Pasta - 5 kilos
- Pasta sauce - 8 jars
- Vegetarian meatballs - 3 kilos
- Grated cheese - 1 kilo
- Herb mix - 4 sachets
- Olive oil - 2 bottles
- Ketchup - 2 bottles
- Mayonnaise - 2 bottles
- Salt - 1 pack
- Pepper - 1 jar
- Ice cubes - 10 bags
- Napkins - 300 pieces
- Paper towels - 8 rolls
- Toilet paper - 24 rolls
- Trash bags - 40 pieces
- Dish soap - 3 bottles
- All-purpose cleaner - 3 bottles
- Disinfectant wipes - 6 packs

Tips

Plan around the final participant list, then add about 10% extra cups, plates, bowls and cutlery for spills, replacements and late additions.
For the first hour, allow 2–3 drinks per child, then plan roughly 1 drink per hour afterward. Chill drinks in coolers before the camp starts and keep a separate supply for adults.
Buy snacks in individually portioned or easy-to-serve amounts so children do not crowd one food station. Set aside alternatives for every dietary requirement collected during registration.
Prepare sports and creative supplies by activity rather than storing everything together. Count balls, cones, skipping ropes, hoops, paper, colored pencils and markers at least one day before the camp.
Do not leave practical essentials until the morning itself: check extension cords, power strips, scissors, thermos flasks, waste bins and first-aid equipment 24 hours in advance.

Frequently asked questions

How much food and drink do I need for a Children’s Day Camp?: For drinks, allow 2–3 per child during the first hour and about 1 per hour afterward. Buy snacks based on the final registration list, with around 10% extra portions for spills and unexpected attendees.
What tableware do I need for a Children’s Day Camp?: Provide one reusable plate, bowl, cup and cutlery set per person, plus roughly 10% extra. Add serving spoons and trays for each food station so children are not reaching into shared containers.
When should I buy supplies for a Children’s Day Camp?: Buy durable equipment and activity materials at least 3–7 days beforehand. Purchase chilled drinks and fresh snacks one day before the camp, after dietary requirements and attendance numbers are confirmed.
What should I pack for outdoor Children’s Day Camp activities?: Bring the planned sports equipment, field marker lines, party tents, coolers, waste bins and safety equipment. Check the weather forecast 24 hours before the camp and keep weather-related alternatives ready.

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