Flea Market Shopping List

A flea market needs more than tables and goods to sell. You will need a clear setup for sellers, visible price labels, signs, cash handling, and a way to keep the event running if the weather changes. Plan refreshments separately, including coffee equipment, cups, coolers, and serving items. Use this shopping list to check what must be bought, borrowed, or collected before sellers arrive and setup begins.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 3
Foldable tablesqty 24
Folding chairsqty 20
High tablesqty 4
Clothes racksqty 8
Storage cratesqty 20
Tableclothsqty 24

Equipment

Coolersqty 4
Coffee machinesqty 2
Kettlesqty 2
Extension cordsqty 4
Power stripsqty 4
Money counting machine
Calculatorsqty 3

Lighting

String lightsqty 6
Battery lanternsqty 6

Decorations

Bannersqty 4
Directional signsqty 12
Booth numbersqty 24
Price tagsqty 500
Adhesive labelsqty 500
Markersqty 24
Rolls of tapeqty 12
Rope rollsqty 4

Tableware

Reusable cupsqty 150
Coffee cupsqty 80
Tea glassesqty 40
Stirrersqty 200
Serving plattersqty 8
Serving spoonsqty 8

Kitchen

Thermos flasksqty 6
Water jugsqty 4
Cooler ice blocksqty 12
Bottle openersqty 4
Cutting boardsqty 3
Bread knivesqty 3
traysqty 6

Cleaning

Waste binsqty 10
Litter pickersqty 2
Broomsqty 4
Dustpan and brushqty 4
Mopsqty 3
Bucketsqty 3
Work glovesqty 12
Hand sanitizer pumpsqty 4

Catering

Groceries
- Coffee - 4 packs
- Tea - 3 boxes
- Sugar - 2 kilos
- Sweeteners - 2 boxes
- Milk - 8 liters
- Oat milk - 4 liters
- Chocolate milk - 6 liters
- Cola - 12 bottles
- Cola Zero - 12 bottles
- Orange soda - 8 bottles
- Iced tea - 8 bottles
- Spa Blauw - 10 bottles
- Spa Rood - 6 bottles
- Apple juice - 6 packs
- Orange juice - 6 cartons
- Herbal tea - 2 boxes
- Unsalted butter - 2 packs
- Young cheese - 2 kilos
- Hummus - 6 tubs
- Jam - 3 jars
- Peanut butter - 2 jars
- Sausage rolls - 100 pieces
- Mini croissants - 60 pieces
- Currant buns - 50 pieces
- Butter cookies - 6 packs
- Speculaas - 4 packs
- Paprika chips - 6 bags
- Plain chips - 6 bags
- Snack mix - 4 bags
- Grapes - 4 kilos
- Apples - 50 pieces
- Bananas - 30 pieces
- Mayonnaise - 2 bottles
- Ketchup - 2 bottles
- Mustard - 2 jars
- Paper napkins - 500 pieces
- Cardboard plates - 150 pieces
- Wooden forks - 150 pieces
- Wooden spoons - 150 pieces
- Stir sticks - 200 pieces
- Paper towels - 8 rolls
- Toilet paper - 24 rolls
- Trash bags - 100 pieces
- Dish soap - 2 bottles
- All-purpose cleaner - 2 bottles
- Sponges - 12 pieces
- Cleaning cloths - 20 pieces
- Hand soap - 4 bottles
- Paper towels - 8 packs

Money and administration

Cash boxesqty 3
Cashqty 750
Payment terminalsqty 2
Clipboardsqty 6
Pen setsqty 6
Printer paperqty 250

Safety

Conesqty 20
Barrier tapeqty 4
Flashlightsqty 4
Reflective vestsqty 8

Tools

Rubber malletsqty 3
Screwdriversqty 4
Cable tiesqty 100
Duct tapeqty 6
Measuring tapesqty 3

Tips

Prepare price labels, adhesive labels, markers, and tape at least one day before the market. Sort labels by seller or stall so pricing can be finished without a last-minute scramble.
Allow one table per selling area, then add a small number of spare tables if space permits. Clothing racks and storage crates help sellers keep stock off the floor and make restocking faster.
Set aside cash boxes, calculators, and change before opening. Count the starting float at least 30 minutes before the first sale and keep a written record of each cash box.
Check power requirements before bringing coffee machines, kettles, string lights, or battery lanterns. Use extension cords and power strips only after confirming where outlets are and keeping cables away from walkways.
Pack weather protection before checking the forecast on the morning itself. Party tents, tablecloths, rope, and clear directional signs are easy to forget and difficult to arrange once sellers and shoppers have arrived.

Frequently asked questions

What do I need for a flea market stall?: Bring a table or clothing rack, price labels, markers, tape, storage crates, and a way to accept payment. Pack at least one spare pen and enough labels for every item you plan to sell.
How many tables do I need for a flea market?: Start with one table for each assigned selling area and add spare tables for registration, refreshments, or overflow stock. Confirm the floor plan before buying or borrowing furniture, preferably at least 7 days ahead.
How much change should I prepare for a flea market?: Prepare enough small notes and coins for the first 2 to 3 hours, based on the expected number of sellers and shoppers. Count and record each cash box at least 30 minutes before opening.
What should I bring if the flea market is outdoors?: Bring party tents, rope, tablecloths, directional signs, and battery lanterns, even if the forecast looks dry. Check the forecast again 24 hours before the event and secure tents before sellers unload.

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