First Aid Competition Checklist

A first aid competition needs more than manikins and a few scenarios. You need a clear format, confirmed judges, assigned teams, usable evaluation forms and enough time to set up each station safely. This checklist takes you from venue and registration planning to the opening instructions and first round. It also covers details that are easy to miss, such as dietary requirements, jury briefing materials, extension cords and separate registration equipment.

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The plan, step by step

Every task with its own sub-checklist, in the order you'll actually need them.

Preparations

Set the competition format
2 people
Reserve venue
Send invitations
2 people
Process registrations
Collect dietary requirements
Send participant information
Confirm judges
Develop match scenarios
3 people
Create evaluation forms
2 people
Assign teams
2 people
Prepare jury briefing
Check the shopping list
2 people
Do the shopping
2 people
Check competition materials
2 people
Set up scenarios
4 people
Open venue
2 people
Set up tables and chairs
4 people
Set up competition stations
5 people
Set up the registration table
2 people
Set up catering
2 people
Give the jury briefing
2 people

Event

Receive participants
3 people
Register teams
2 people
Give the opening instructions
Guide the first competition round
6 people
Serve break drinks
2 people
Refill drinks
Lead the second round of the competition
6 people
Guide the third competition round
6 people
Serve the meal
3 people
Check scores
2 people
Handle prize ceremony
3 people
See participants off
2 people

Aftercare

Gather competition materials
4 people
Wash dishes
3 people
Remove waste
2 people
Clean the room
4 people
Clear tables and chairs
4 people
Lock up the venue
2 people
Return borrowed materials
2 people
Send results and photos

What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Tablesqty 8
Chairsqty 50
Registration desk
Waste binsqty 4

Tableware

Reusable cupsqty 60
Platesqty 50
Cutlery setsqty 50
Coffee cupsqty 30

Kitchen

Thermos flasksqty 4
Water jugsqty 4
Serving traysqty 4
Cutting boardsqty 3
Kitchen knivesqty 3
Serving spoonsqty 4

Equipment

Kettlesqty 2
Coolersqty 3
Extension cordsqty 3
Power stripsqty 3
Megaphone

Sports equipment

First aid kitsqty 6
CPR manikinsqty 3
Practice AEDsqty 3
Practice stretchersqty 2
High-visibility vestsqty 8
Practice bandaging materialsqty 6
Scenario propsqty 12
Stopwatchesqty 6
Conesqty 20
Barrier tapeqty 4
Pensqty 30
Clipboardsqty 8
Evaluation formsqty 80
Team numbersqty 10

Decorations

Competition notice boardsqty 6
Name badgesqty 60
Prizesqty 3

Cleaning

Bucketsqty 2
Mopsqty 2
Broom and dustpanqty 2

Catering

Groceries

Tips

Set the competition format before sending invitations. Decide how many teams can take part, how rounds work and how long each station lasts, then include those details in the participant information.
Build scenarios early enough for testing. Check that every scenario has the required props, first aid kits, CPR manikins, practice AEDs or stretchers, and that judges can score the actions consistently.
Prepare the venue in zones rather than moving everything at once. Mark competition stations with cones and barrier tape, keep registration separate from catering, and test extension cords and power strips before participants arrive.
Brief the jury before the opening instructions. Give judges the scenarios, evaluation forms, scoring rules and timing method; using stopwatches at every station avoids disputes about when a task started or ended.
Plan registration and catering for the first 30 minutes. Set up the registration desk, pens, team lists, reusable cups and water jugs before opening the venue, and confirm dietary requirements before buying food.

Frequently asked questions

How far in advance should I organise a first aid competition?: Start planning at least 6 to 8 weeks before the competition. Reserve the venue and set the format first, then allow time for registrations, scenario development, judge confirmation and equipment checks.
How many judges do I need for a first aid competition?: Plan for at least one judge per active competition station, plus one person coordinating the jury. If teams compete simultaneously at 4 stations, prepare 4 judges and 1 jury lead.
What equipment is needed for a first aid competition?: Allow for the equipment required by each scenario, including CPR manikins, practice AEDs, practice stretchers, bandaging materials, first aid kits and scenario props. Also prepare stopwatches, cones, barrier tape, pens and any power equipment needed at the venue.
How early should the venue be set up on competition day?: Open the venue at least 90 minutes before participants arrive. Use the first 45 minutes for tables, chairs and registration, then test competition stations, scenario materials, catering and the jury briefing before registration begins.

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