Fire Safety Demonstration Checklist

A fire safety demonstration needs more than extinguishers and a willing presenter. You need a confirmed venue, an approved notification, controlled scenarios, trained supervisors and a clear audience route. Use this checklist to work through the planning in order, from the first booking and safety plan to equipment checks, weather monitoring and the final site inspection. Build in time to verify expiry dates, PPE sizes, power supplies and emergency arrangements before visitors arrive.

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The plan, step by step

Every task with its own sub-checklist, in the order you'll actually need them.

Preparations

Confirm date and location
2 people
Submit the event notification
Create demo program
2 people
Select fire scenarios
2 people
Develop safety plan
3 people
Appoint demonstration leader
Assign supervisors
2 people
Arrange first aid
Send invitations
2 people
Process registrations
2 people
Collect dietary requirements
Confirm venue booking
Order catering
Check fire extinguishers
2 people
Check fire blankets
Take inventory of PPE sizes
Check insurance
Create audience information
2 people
Share the route to the venue
Check the weather forecast
Do the shopping
2 people
Collect demonstration materials
3 people
Charge equipment
Check expiration dates
Inspect venue
3 people
Marking off the fire zone
3 people
Clear emergency exits
2 people
Set up demonstration tables
3 people
Set up crowd barriers
3 people
Place information signs
2 people
Set out firefighting equipment
3 people
Prepare protective equipment
2 people
Fill the water and sand pits
2 people
Set up catering
3 people
Test sound system
2 people
Set up fire scenarios
3 people
Give staff briefing
5 people

Event

Staff the registration table
2 people
Welcome visitors
3 people
Give safety instructions
2 people
Explaining fire classes
Demonstrating the fire blanket
2 people
Demonstrate flambé
3 people
Demonstrate the powder extinguisher
3 people
Demonstrate foam extinguisher
3 people
Demonstrate the CO2 extinguisher
3 people
Answer audience questions
2 people
Serve coffee and tea
2 people
Refill drinks
2 people
Serve snacks
2 people
Check the audience area
3 people
Empty trash bins
2 people
Wrap up the final demonstration
3 people
See visitors out
3 people

Aftercare

Extinguish the remaining fire completely
3 people
Secure fire extinguishing equipment
3 people
Allow materials to cool
2 people
Take down tables and fences
4 people
Pack equipment
2 people
Wash dishes
2 people
Clean the venue
4 people
Dispose of waste
2 people
Return materials
2 people
Return borrowed items
2 people
Mark used extinguishers
Record damage and incidents
2 people
Store leftover stock
2 people

What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Tablesqty 8
Chairsqty 100
Crowd barriersqty 20
Information desk
Party tentsqty 3

Equipment

Wireless microphonesqty 2
Portable speaker
Extension cordsqty 4
Power stripsqty 4
Rechargeable lampsqty 6
Megaphone
Spare batteriesqty 12

Fire safety

Powder fire extinguishersqty 4
Foam extinguishersqty 4
CO2 extinguishersqty 2
Fire blanketsqty 6
Fire hosesqty 2
Fire-resistant glovesqty 6
Fire-resistant apronsqty 4
Safety gogglesqty 8
Safety helmetsqty 6
Heat-resistant tongsqty 4
Metal demo traysqty 4
Fireproof underlaysqty 4
Metal waste binsqty 4
Water barrelsqty 2
Sand pitsqty 2
Catch basinsqty 4
Asbestos-resistant fire blanketsqty 4

Signage

Warning signsqty 10
No entry signsqty 8
Directional signsqty 12
Barrier tapeqty 6
Traffic conesqty 16
Name stickersqty 120

First aid

First aid kit
Burn kitqty 2
Emergency blanketsqty 10

Tableware

Reusable cupsqty 150
Platesqty 120
Cutlery setsqty 120
Coffee cupsqty 80
Serving plattersqty 12
Coffee potsqty 4

Kitchen

Kettlesqty 3
Coolersqty 4
Cutting boardsqty 3
Bread knivesqty 3
Storage binsqty 10

Cleaning

Cleaning bucketsqty 4
Mopsqty 4
Broom setsqty 3
Dustpan and brushqty 4
Hand soap dispensersqty 4

Catering

Groceries

Tips

Set the date and venue first, then submit the event notification and check insurance requirements. Keep the confirmed booking, safety plan and contact details together so the demonstration leader and supervisors are working from the same information.
Write the demonstration programme around specific fire scenarios, including the order, duration and stop conditions for each one. Allow time between scenarios to reset metal trays, catch basins, fire blankets and other materials safely.
Check every extinguisher, hose, blanket and protective item before the event, not only on the morning itself. Verify expiry dates, inspect equipment for damage and confirm that gloves, aprons, goggles and helmets are available in the required sizes.
Plan audience movement as carefully as the demonstration itself. Mark the route with warning signs, use crowd barriers where needed, and assign supervisors to entry, viewing and exit points; provide a megaphone or charged microphone for instructions.
Complete a final check 24 hours before opening: review the weather forecast, charge microphones and lamps, test extension cords and power strips, confirm first aid cover, and make sure catering, registrations and dietary requirements are up to date.

Frequently asked questions

How far in advance should I plan a fire safety demonstration?: Start at least 6 to 8 weeks before the demonstration. This gives you time to confirm the venue, submit the event notification, check insurance, appoint supervisors and order or inspect specialist safety equipment.
What safety equipment is needed for a fire safety demonstration?: Plan the equipment around the selected scenarios, but allow for suitable extinguishers, fire blankets, fire-resistant gloves and aprons, safety goggles, helmets, metal demonstration trays and fireproof underlays. Check all items at least 7 days before the event and again during the final inspection.
How many supervisors do I need for a fire safety demonstration?: Assign at least one named supervisor to each audience access or viewing area, plus a demonstration leader and a first-aid contact. Add supervisors when the route, crowd size or number of simultaneous activities means one person cannot see and control the area safely.
When should I check the weather for an outdoor fire demonstration?: Check the forecast 48 hours before the event and again on the morning itself. Use that information to confirm whether tents, barriers, lighting, power arrangements and the planned scenarios remain suitable.

Start this plan in Lizzt

Every task and item on this page, ready in your own event. Invite people, split the work, and see who has done what.