What to buy for a fire brigade run

Use this shopping list to prepare the practical supplies for a fire brigade run, from registration and route marking to the finish line. The plan covers 53 items, including race numbers, water cups, kilometer markers, safety vests and first aid kits. Check quantities against your confirmed entry list and route before buying. The items people most often arrange too late are medals, bibs, batteries, traffic equipment and enough cups for the water station.

Organize this event for free with Lizzt

What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 3
Registration tablesqty 4
Beer tablesqty 8
Chairsqty 40
Foldable tablesqty 3
Waste binsqty 8

Sports equipment

Bib numbersqty 300
Race bib strapsqty 300
Finish ribbonsqty 2
Route arrowsqty 35
Kilometer markersqty 10
Traffic conesqty 50
Water cupsqty 800
Blanketsqty 20
Stopwatchesqty 4
Medal ribbonsqty 300
Running medalsqty 300
Prizesqty 12
Clipboardsqty 8
Ballpoint pensqty 30
Markersqty 12
Ropeqty 2
Route mapsqty 20

Safety

Traffic barriersqty 20
Safety vestsqty 30
First aid kitsqty 2
Disposable glovesqty 4
Flashlightsqty 8
Flashlight batteriesqty 24

Equipment

Portable sound system
Wireless microphonesqty 2
Extension cordsqty 4
Power stripsqty 4
Power banksqty 6
Coolersqty 6
Thermos flasksqty 6
Water dispensersqty 4

Tableware

Reusable cupsqty 400
Coffee cupsqty 100
Platesqty 150
Cutlery setsqty 150
Serving plattersqty 12

Kitchen

Coffee machinesqty 2
Kettlesqty 2
Cutting boardsqty 3
Bread knivesqty 3
Serving tongsqty 6
Cool bagsqty 10

Cleaning

Washing-up tubsqty 3
Cleaning clothsqty 12
Broom setsqty 3
Floor squeegeesqty 2

Catering

Groceries
- Spa Blauw - 240 bottles
- Spa Rood - 120 bottles
- Cola - 24 bottles
- Coke Zero - 24 bottles
- Sinas - 18 bottles
- Ice tea - 18 bottles
- Sports drink - 48 bottles
- Beer - 6 crates
- Alcohol-free beer - 2 crates
- White wine - 12 bottles
- Red wine - 8 bottles
- Coffee - 5 packs
- Tea bags - 200 pieces
- Sugar sticks - 200 pieces
- Milk - 12 liters
- Oat milk - 4 liters
- Lemon slices - 4 nets
- Apples - 12 kilograms
- Bananas - 12 kilograms
- Oranges - 10 kilograms
- Grapes - 6 kilograms
- Muesli bars - 300 pieces
- Currant buns - 150 pieces
- Whole wheat bread - 12 loaves
- White bread - 8 loaves
- Cheese - 4 kilogram
- Ham - 3 kilograms
- Chicken breast - 3 kilograms
- Hummus - 12 tubs
- Peanut butter - 6 jars
- Jam - 6 jars
- Butter - 2 kilograms
- Mayonnaise - 4 bottles
- Ketchup - 4 bottles
- Mustard - 3 jars
- Paprika chips - 12 bags
- Plain chips - 12 bags
- Snacks - 8 bags
- Nut mix - 6 kilogram
- Cookies - 8 packs
- Mini sausages - 6 kilograms
- Cheese cubes - 5 kilogram
- Cucumber - 8 pieces
- Cherry tomatoes - 6 kilograms
- Grape picks - 500 pieces
- Ice cubes - 30 kilograms
- Paper napkins - 1000 pieces
- Coffee filters - 200 pieces
- Stirrers - 500 pieces
- Teaspoons - 200 pieces
- Sugar - 3 kilograms
- Trash bags - 100 pieces
- Heavy-duty trash bags - 20 pieces
- Paper towels - 12 rolls
- Toilet paper - 48 rolls
- Dish soap - 4 bottles
- All-purpose cleaner - 4 bottles
- Disinfectant wipes - 6 packs
- Hand soap - 6 dispensers
- Hand gel - 8 bottles
- Sponges - 12 pieces
- Rubber gloves - 12 pairs
- Aluminum foil - 4 rolls
- Plastic wrap - 4 rolls
- Baking paper - 4 rolls
- Herb salt - 2 jars
- Pepper - 2 jars
- Coffee creamer - 4 packs
- Syrup - 6 bottles
- Low-salt crackers - 8 packs
- Gluten-free rolls - 20 pieces
- Vegan toppings - 12 packages
- Vegetarian snacks - 8 kilograms
- Allergen labels - 2 rolls

Tips

Order bib numbers, bib straps, medals and medal ribbons as soon as registration closes, then keep a small reserve for late entries or damaged items. Sort the bibs before race day so registration does not become a bottleneck.
For water, count at least 2 cups per runner at each planned water station, plus 10% extra. Cups disappear quickly when volunteers refill tables or runners take more than one.
Match route arrows and kilometer markers to the route map before placing them. Pack them by route section, and keep rope, markers and spare signs together for last-minute fixes.
Provide one safety vest for every traffic post volunteer, plus 2 spare vests. Traffic cones and barriers should be packed with the route plan so the team can set up without searching for equipment.
Test the portable sound system and every stopwatch the day before. Put fresh batteries in flashlights and carry at least 2 spare sets, since route checks and late pack-down often happen in low light.

Frequently asked questions

How many water cups do I need for a fire brigade run?: Allow at least 2 cups per runner for each water station, then add 10% extra. For 100 runners and one station, that means at least 220 cups.
How many safety vests should I buy for the run?: Provide one vest for every volunteer assigned to a traffic post, plus 2 spare vests. Confirm the number after the posts and volunteer roster are final.
When should I order race numbers and running medals?: Order them immediately after registration closes, allowing at least 2 to 3 weeks for delivery and checking. Keep a few spare race numbers if late entries are possible.
What should I check the day before a fire brigade run?: Test the sound system, stopwatches and flashlights, and check that you have batteries, first aid kits, gloves and route signs. Finish this check at least 24 hours before the start so missing items can still be replaced.

Start this plan in Lizzt

Every task and item on this page, ready in your own event. Invite people, split the work, and see who has done what.