What you need for a film market

A film market needs more than films and vendor tables. You need to prepare the screening setup, market furniture, payment equipment, signage, lighting, and printed materials before visitors arrive. Check the venue’s power supply and test every video file in advance, especially if several laptops, speakers, and displays will run at once. Use this list to shop, collect borrowed equipment, and identify items that are easy to leave until the last day.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Market stallsqty 12
Tablesqty 8
Chairsqty 60
Foldable tablesqty 2
Stoolsqty 4
Clothes racksqty 4
Tableclothqty 10

Equipment

Projector
Projection screen
Laptopsqty 2
Speakersqty 2
Microphone
Mixer
Extension cordsqty 6
Power stripsqty 6
Cable reelsqty 2
Payment terminal
Power banksqty 4
USB sticksqty 4

Lighting

LED lampsqty 8
Mood lightingqty 4
Flashlightsqty 4

Decorations

Movie postersqty 12
Red carpet
Clapperboard
Directional signsqty 12
Program standsqty 6
Balloonsqty 50
Decorative film rollsqty 4
Name badgesqty 100
Badge holdersqty 100
Wristbandsqty 150

Tableware

Glassesqty 80
Coffee cupsqty 50
Platesqty 80
Cutlery setsqty 80
Serving plattersqty 10
Serving spoonsqty 8
Coffee potsqty 3
Water jugsqty 4

Kitchen

Coolersqty 4
Thermos flasksqty 4
Bottle openersqty 3
Cutting boardsqty 3
Kitchen knivesqty 3
Pliersqty 4
Measuring cupsqty 2
Aluminum foilqty 2

Catering

Drink dispensersqty 3
Snack cupsqty 100
Napkin holdersqty 6
Coffee filtersqty 100
Groceries
- Coffee - 2 packs
- Tea - 4 boxes
- Sugar - 2 kilos
- Milk - 8 liters
- Oat milk - 4 liters
- Lemon - 2 kilos
- Still water - 8 bottles
- Sparkling water - 8 bottles
- Cola - 12 bottles
- Cola Zero - 12 bottles
- Orange soda - 8 bottles
- Tonic - 6 bottles
- Apple juice - 6 packs
- Orange juice - 6 cartons
- Ice cubes - 10 bags
- Paprika chips - 8 bags
- Plain chips - 8 bags
- Tortilla chips - 6 bags
- Salsa - 6 jars
- Salted popcorn - 8 bags
- Sweet popcorn - 8 bags
- Peanuts - 4 bags
- Snack mix - 4 bags
- Olives - 4 jars
- Cheese cubes - 3 kilo
- Grapes - 4 kilos
- Apples - 40 pieces
- Cucumber - 6 pieces
- Cherry tomatoes - 3 kilos
- Carrots - 3 kilos
- Hummus - 8 tubs
- Crackers - 8 packs
- Mini wraps - 100 pieces
- Cream cheese - 2 kilo
- Savory spread - 2 kilos
- Whole grain bread - 8 loaves
- Cheese - 3 kilos
- Vegetarian slices - 2 kilo
- Lettuce - 8 heads
- Mayonnaise - 2 bottles
- Ketchup - 2 bottles
- Mustard - 2 jars
- Salt - 1 pack
- Pepper - 1 jar
- Paprika powder - 1 jar
- Cinnamon - 1 jar
- Cookies - 8 packs
- Brownies - 80 pieces
- Mini muffins - 80 pieces
- Vegan cookies - 4 packs
- Gluten-free crackers - 4 packs
- Paper straws - 200 pieces
- Aluminum trays - 100 pieces
- Cling film - 2 rolls
- Baking paper - 2 rolls
- Trash bags - 3 rolls
- Paper towels - 8 rolls
- Toilet paper - 24 rolls
- Hand soap - 4 bottles
- Dish soap - 3 bottles
- Cleaning spray - 3 bottles
- Disinfectant wipes - 6 packs
- Paper towels - 6 packs

Cleaning

Waste binsqty 8
Waste sorting binsqty 4
Broom setsqty 3
Mopsqty 3
Bucketsqty 3
Cleaning glovesqty 6
Vacuum cleaner
Towelsqty 12

Other

Cash float
Cash box
Printer paperqty 500
Pen setsqty 10
Markersqty 12
Clipboardsqty 6
Tapeqty 8
Scissorsqty 6
Cable tiesqty 100
Cable tiesqty 50
Gaffer tapeqty 6
Disposable glovesqty 200

Tips

Test the projector, screen, speakers, microphone, mixer, laptops, and video files at least 1 day before the market. Keep a backup copy of every film on 2 USB sticks.
Count one table, chair, or stool per confirmed seller or activity, then add 1–2 spare seats for registration and volunteer use. Confirm the floor plan before collecting furniture.
Bring at least 1 payment terminal and 2 power banks if sellers accept electronic payments. Check charging and network access before doors open, rather than during the first sales period.
Prepare directional signs, program stands, movie posters, and name badges at least 2 hours before visitors arrive. Pack spare pens, tape, and blank badges with the printed materials.
Check extension cords, power strips, and cable reels against the venue layout before shopping. Leave clear walking routes and cover or secure cables so market traffic does not cross the screening setup.

Frequently asked questions

What equipment do I need for a film market screening?: Plan for 1 projector, 1 projection screen, speakers, a microphone, a mixer, and at least 1 laptop for playback. Keep the films on 2 USB sticks and test the complete setup at least 24 hours beforehand.
How many tables and chairs do I need for a film market?: Start with 1 market stall and 1 table for each confirmed seller, plus the chairs or stools they need. Add 1–2 spare chairs and consider foldable tables for registration, merchandise, or overflow.
What should I buy for film market signage and decoration?: Prepare directional signs, program stands, movie posters, name badges, and any planned decorations such as a red carpet or clapperboard. Have the signs printed or ready at least 2 hours before opening so they can be placed after the floor plan is set.
How early should I prepare the film market shopping list?: Check the purchase list at least 7 days before the event, especially for equipment, furniture, and printed materials. Do the final shopping and collect borrowed items no later than 1 day before the market, leaving only perishable or last-minute supplies for event day.

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