What to buy for a fencing camp

A fencing camp needs more than fencing equipment. You also need a practical setup for registration, meals, drinks and the shared computer stations used during the program. Plan food and drinks by participant count, then add a small buffer so late arrivals and longer breaks do not leave you short. Check kitchen supplies, coolers, serving utensils and waste bins before shopping; these are easy to overlook when the focus is on the activity itself.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Tablesqty 8
Chairsqty 32
Registration desk
Waste binsqty 4

Equipment

Gaming laptopsqty 15
Computer miceqty 15
Gaming headsetsqty 15
Webcamsqty 4
Projector
Projection screen
Speakersqty 2
Microphone
Network Switchesqty 2
Wi-Fi router
Coolersqty 3

Cables and power

Network cablesqty 20
Extension cordsqty 10
Power stripsqty 10
Cable tiesqty 100
Label tapeqty 3

Tableware

Platesqty 40
Bowlsqty 40
Drinking glassesqty 40
Cutlery setsqty 40
Serving bowlsqty 8
Serving spoonsqty 4

Kitchen

Kettlesqty 2
Coffee maker
Cutting boardsqty 3
Kitchen knivesqty 3
Scissorsqty 3

Decorations

Buntingqty 4
Tableclothsqty 8
Name badgesqty 35

Office

Markersqty 12
Whiteboard
Notepadsqty 35
Pensqty 40
Prizesqty 6

Cleaning

Dustpan and brushqty 2
Bucketsqty 2
Mopsqty 2

Catering

Groceries
- Pistolets - 40 pieces
- Whole grain bread - 4 loaves
- Kaiser rolls - 40 pieces
- Young cheese - 2 kilos
- Back ham - 1.5 kilos
- Chicken breast slices - 1.5 kilos
- Vegetarian spread - 6 tubs
- Hummus - 6 tubs
- Peanut butter - 2 jars
- Jam - 2 jars
- Low-fat margarine - 3 tubs
- Cucumbers - 8 pieces
- Tomatoes - 2 kilos
- Lettuce - 4 heads
- Apples - 40 pieces
- Bananas - 40 pieces
- Grapes - 3 kilos
- Paprika chips - 6 bags
- Plain chips - 6 bags
- Tortilla chips - 6 bags
- Salsa - 4 jars
- Popcorn - 3 kilos
- Cookies - 8 packs
- Muesli bars - 40 pieces
- Pizzas - 12 pieces
- Vegetarian pizzas - 4 pieces
- Pasta salad - 5 kilos
- Green salad - 3 kilos
- Herb cream cheese - 6 tubs
- Ketchup - 2 bottles
- Mayonnaise - 2 bottles
- Cola - 8 bottles
- Cola Zero - 6 bottles
- Sinas - 5 bottles
- Apple juice - 5 cartons
- Spa Blauw - 10 bottles
- Sparkling mineral water - 4 bottles
- Coffee - 3 packs
- Tea - 2 boxes
- Sugar - 1 kilo
- Milk - 6 liters
- Oat milk - 3 liters
- Lemon tea - 1 box
- Stirrers - 100 pieces
- Napkins - 200 pieces
- Aluminum foil - 2 rolls
- Cling film - 2 rolls
- Parchment paper - 1 roll
- Trash bags - 2 rolls
- Paper towels - 6 rolls
- Toilet paper - 24 rolls
- Dish soap - 2 bottles
- Sponges - 6 pieces
- All-purpose cleaner - 2 bottles
- Hand soap - 4 bottles
- Disinfectant wipes - 4 packs

Tips

Plan two to three drinks per person for the first hour, then one additional drink per person for each following hour. Use coolers so drinks stay cold while the venue is busy.
For snacks, allow two portions per person per break and add 10% extra. Put snacks in serving bowls rather than leaving opened packets on the registration or gaming tables.
Count one plate, bowl, glass and cutlery set per participant, plus at least 10% spare. Include serving spoons and extra kitchen knives; these are often missing when food is ready to serve.
Bring one waste bin for registration and each main activity or refreshment area. Add bin liners to the shopping check, even though they are easy to forget when the bins themselves are already available.
Buy or pack cable ties, label tape and extension leads before setup day. Label network cables, power strips and computer stations as you connect them so troubleshooting does not delay registration.

Frequently asked questions

How many drinks do I need for a fencing camp?: Plan two to three drinks per person for the first hour, followed by one drink per person for every additional hour. Add 10% extra for warm weather, delays or participants who stay beyond the planned schedule.
How much food should I buy for a fencing camp?: Allow two snack portions per person per break and add 10% spare. For a meal, use the serving size on the packaging and calculate for every registered participant, then round up to the next full pack or tray.
What tableware do I need for a fencing camp?: Prepare one plate, bowl, drinking glass and cutlery set per participant, plus 10% spare. For shared food, provide at least one serving bowl and one serving spoon per dish.
When should I buy drinks and snacks for a fencing camp?: Buy dry snacks, disposable supplies and packaged drinks two to three days before the camp. Chill drinks on the day itself, and prepare fresh food as close to serving time as the venue and storage allow.

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