Farm Day shopping list

Use this Farm Day shopping list to prepare food, drinks, animal-feeding activities and the outdoor visitor area without last-minute runs to the store. Plan serving items for the full guest count, then add supplies for coffee, lunch, snacks and dietary requirements. Check the forecast before buying ice or setting up tents, and allow extra time for chilling drinks and measuring animal feed. The shopping list below supports the registration desk, buffet, craft table and safe route around the enclosures.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 2
Tablesqty 8
Chairsqty 60
Bar stoolsqty 6
Buffet tablesqty 4
Waste binsqty 6

Tableware

Reusable platesqty 70
Reusable bowlsqty 50
Reusable cupsqty 100
Coffee cupsqty 50
Cutlery setsqty 70
Serving spoonsqty 10

Kitchen

Cutting boardsqty 4
Chef’s knives and bread knivesqty 6
Scissorsqty 3
Serving plattersqty 12
Coolersqty 4
Thermos flasksqty 6
Water jugsqty 6

Equipment

Coffee machinesqty 2
Kettlesqty 2
Outdoor grill
Extension cordsqty 4
Power stripsqty 4
Portable speaker

Lighting

String lightsqty 6
Outdoor lightsqty 6

Decorations

Buntingqty 8
Tableclothsqty 8
Chalkboardsqty 6
Standing Table Signsqty 8

Sports equipment

Wooden gamesqty 6
Hoopsqty 8
Tug of war rope
Soft ballsqty 8
Conesqty 20
Craft table runnersqty 2
Colored pencilsqty 12
Craft binsqty 6

Cleaning

Dustpans and brushesqty 3
Mopsqty 3
Bucketsqty 4
Hand soap dispensersqty 6

Catering

Groceries
- Coffee - 2 packs
- Tea - 4 boxes
- Sugar - 2 packs
- Milk - 8 liters
- Oat milk - 4 liters
- Chocolate milk - 6 liters
- Apple juice - 8 liters
- Orange juice - 8 liters
- Cola - 8 liters
- Cola Zero - 6 liters
- Lemonade syrup - 3 bottles
- Spa Blauw - 6 crates
- Spa Rood - 2 crates
- Ice cubes - 10 bags
- Baguettes - 20 pieces
- Wholemeal loaves - 8 loaves
- Mini pistolets - 100 pieces
- Butter - 1 kilo
- Young cheese - 3 kilos
- Aged cheese - 2 kilo
- Back ham - 2 kilos
- Chicken breast slices - 2 kilos
- Hummus - 1.5 kilos
- Herb cheese - 1 kilo
- Peanut butter - 2 jars
- Strawberry jam - 2 jars
- Cucumbers - 12 pieces
- Tomatoes - 4 kilos
- Lettuce - 8 heads
- Carrots - 3 kilos
- Bell peppers - 20 pieces
- Grapes - 5 kilos
- Apples - 8 kilos
- Bananas - 6 kilos
- Potatoes - 15 kilos
- Hamburgers - 80 pieces
- Vegetarian burgers - 20 pieces
- Chicken skewers - 60 pieces
- Vegetarian vegetable skewers - 20 pieces
- Pasta salad - 8 kilo
- Raw vegetable salad - 6 kilo
- Mayonnaise - 2 jars
- Ketchup - 3 bottles
- Mustard - 2 jars
- Barbecue sauce - 2 bottles
- Salt - 1 pack
- Pepper - 1 jar
- Paprika powder - 1 jar
- Olive oil - 2 bottles
- Barbecue spice mix - 3 sachets
- Burger buns - 100 pieces
- Marshmallows - 4 bags
- Cookies - 8 packs
- Paprika chips - 6 bags
- Plain chips - 6 bags
- Snack mix - 4 bags
- Cake - 6 pieces
- Napkins - 500 pieces
- Aluminum foil - 2 rolls
- Cling film - 2 rolls
- Baking paper - 2 rolls
- Paper towels - 12 rolls
- Trash bags - 5 rolls
- Dish soap - 3 bottles
- Cleaning spray - 3 bottles
- Toilet paper - 48 rolls
- Wet wipes - 6 packs
- Hand sanitizer - 6 bottles
- Animal feed for demonstrations - 10 kilos
- Hay - 2 bales

Tips

Plan two to three drinks per person for the first hour, then about one drink per person for each additional hour. Include water as well as coffee and tea, and chill drinks several hours before guests arrive.
Buy food for the confirmed participant count plus roughly 10% extra, especially bread, fruit and snack items. Check collected dietary requirements before shopping rather than trying to substitute ingredients on the day.
Count one reusable plate, bowl, cup and cutlery set per guest, then add at least 10% spare pieces for dropped or dirty items. Prepare separate serving spoons and platters for each buffet dish.
Do not leave animal feed until the morning of Farm Day. Measure each portion in advance and keep feeding supplies separate from lunch and craft materials so visitors follow the planned feeding stations.
Check power and lighting needs before buying or borrowing equipment. Count the extension cords and power strips needed for the coffee station, lights and speaker, and test the setup at least one day ahead.

Frequently asked questions

How much food should I buy for a Farm Day?: Buy enough for the confirmed participant count plus about 10% extra. For a four-hour Farm Day, plan a lunch portion, one or two snack portions and suitable alternatives for every recorded dietary requirement.
How many drinks do I need for a Farm Day?: Allow two to three drinks per person during the first hour and one drink per person for every hour after that. Include water, coffee and tea, and keep cold drinks chilled for at least 3 hours before serving.
When should I buy and prepare Farm Day supplies?: Buy non-perishable supplies and check borrowed equipment 2 to 3 days before the event. Purchase fresh food and ice the day before, then set up the buffet, coffee station and feeding materials on the event morning.
What do people often forget for a Farm Day?: Commonly missed items are spare cups and cutlery, waste bins, serving utensils, signage and lighting for the route. Check these at least 24 hours beforehand, along with extension cords, power strips and the animal enclosures.

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