Factory tour shopping list

A factory tour needs more than coffee and name badges. You have to prepare for check-in, timed visitor groups, catering, safety requirements and a clear route through the site. This shopping list covers the practical supplies for welcoming visitors, serving food and drinks, and running the program without last-minute store runs. Confirm visitor numbers and dietary requirements before buying, then check PPE sizes and available equipment against the final attendance list.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Tablesqty 8
Chairsqty 45
Buffet tablesqty 3
Coat racksqty 2

Tableware

Coffee cupsqty 50
Water glassesqty 50
Platesqty 50
Dessert platesqty 50
Cutlery setsqty 50
Serving traysqty 8
Pouring jugsqty 6

Equipment

Coffee machinesqty 2
Kettlesqty 2
Coolersqty 4
Extension cordsqty 4
Power stripsqty 4
Presentation screen
Laptop
Portable speaker
Visitor helmetsqty 45
Safety gogglesqty 45
Ear defendersqty 45
Safety vestsqty 45

Kitchen

Cutting boardsqty 4
Chef's knivesqty 4
Serving spoonsqty 8
Pliersqty 6
Serving plattersqty 10
Storage binsqty 8
Aluminum foilqty 2
Cling filmqty 2

Decorations

Name badge holdersqty 45
Tableclothqty 8
Welcome sign
Route signsqty 8

Catering

Groceries
- Coffee - 2 packs
- Tea assortment - 2 boxes
- Sugar - 1 kilogram
- Sweetener - 1 box
- Milk - 6 liters
- Oat milk - 3 liters
- Spa Blue - 5 crates
- Sparkling water - 2 crates
- Cola - 2 bottles
- Cola Zero - 2 bottles
- Sinas - 2 bottles
- Apple juice - 4 liter
- Orange juice - 4 liters
- Lemons - 8 pieces
- Paper cups - 100 pieces
- Stirrers - 100 pieces
- Paper napkins - 200 pieces
- Baguettes - 12 pieces
- Whole grain bread - 8 loaves
- Pistolets - 50 pieces
- Herb cream cheese - 2 kilogram
- Mild cheese - 3 kilograms
- Aged cheese - 2 kilogram
- Cooked ham - 2 kilograms
- Smoked chicken breast - 2 kilograms
- Hummus - 1.5 kilograms
- Egg salad - 1,5 kilogram
- Cucumbers - 8 pieces
- Tomatoes - 3 kilograms
- Lettuce - 6 heads
- Bell peppers - 12 pieces
- Red onions - 1 kilogram
- Olives - 2 jars
- Sun-dried tomatoes - 2 jars
- Mayonnaise - 1 jar
- Mustard - 1 jar
- Pesto - 2 jars
- Balsamic dressing - 2 bottles
- Potato salad - 4 kilogram
- Pasta salad - 4 kilograms
- Green salad - 4 kilograms
- Grilled vegetables - 3 kilogram
- Vegetarian quiche - 6 pieces
- Chicken skewers - 50 pieces
- Vegetarian skewers - 20 pieces
- Garlic sauce - 2 bottles
- Satay sauce - 2 jars
- Herbs - 3 jars
- Pepper - 1 jar
- Salt - 1 pack
- Cherry tomatoes - 2 kilograms
- Grapes - 3 kilograms
- Apples - 40 pieces
- Bananas - 30 pieces
- Brownies - 50 pieces
- Cookies - 5 packs
- Paprika chips - 4 bags
- Plain chips - 4 bags
- Mixed nuts - 2 kilograms
- Chewing gum - 4 packs
- Ice cubes - 10 kilograms
- Trash bags - 3 rolls
- Paper towels - 6 rolls
- Toilet paper - 24 rolls
- Dish soap - 2 bottles
- All-purpose cleaner - 2 bottles
- Hand soap - 4 bottles
- Hand sanitizer - 4 bottles
- Sponges - 6 pieces
- Microfiber cloths - 12 pieces
Ice packsqty 20
Diet label stickersqty 100
Buffet labelsqty 20

Cleaning

Trash binsqty 6
Waste sorting binsqty 4
Broomqty 2
Floor squeegeeqty 2
Bucketsqty 3
Cleaning glovesqty 6
Toilet brushesqty 2

Office

Name badgesqty 50
Ballpoint pensqty 12
Clipboardsqty 6
Printer paperqty 2
Tapeqty 4
Scissorsqty 3
Markersqty 2
Wristbandsqty 50
Envelopesqty 50

Lighting

LED table lampsqty 4

Tips

Buy or reserve visitor supplies for the confirmed attendance list, then add a small buffer of about 5% for replacements, late registrations and damaged name badges.
Plan two to three drinks per visitor for the first hour, plus water for the full tour. Chill drinks at least 4 hours before arrival and keep a separate cooler for backup supplies.
Match plates, dessert plates, cutlery sets and coffee cups to the number of catering portions, adding 10% if washing up during the tour is not possible.
Check presentation and power equipment at least 1 day before the tour. Test the laptop, presentation screen, portable speaker, extension cords and power strips in the room where they will be used.
Pack printed programs, safety instructions, attendance lists and name badges in separate storage bins. Put the welcome sign and route signage in the same box so setup takes less than 30 minutes.

Frequently asked questions

What do I need to buy for a factory tour?: Prepare name badge holders, printed materials, catering supplies, drinks, tableware and serving equipment. You may also need coffee machines, kettles, coolers, extension cords, a presentation screen, a laptop and a portable speaker, depending on the venue.
How many drinks should I provide per factory tour visitor?: Allow two to three drinks per person for the first hour, including water, coffee or other refreshments. Add extra water if the tour lasts longer than 2 hours or includes time outdoors.
How many plates and cutlery sets do I need for a factory tour?: Start with one plate and one cutlery set per catering portion, then add 10% if there is no opportunity to wash items during the visit. Provide dessert plates separately when dessert is part of the catering.
When should I do the shopping for a factory tour?: Complete the main shopping 1 to 2 days before the tour, after registrations and dietary requirements are confirmed. Buy fresh food and chill drinks on the day before or the morning of the visit, according to the catering schedule.

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