What you need for an electronic music concert

An electronic music concert needs more than decks and speakers. Your shopping list has to cover the DJ booth, sound system, lighting, power distribution, stage, bar and guest service areas. Check the technical rider before buying or collecting equipment, then match every cable and connector to the actual setup. Plan these purchases early: missing XLR cables, power strips or cable trays can delay the build even when the main equipment is already on site.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

High tablesqty 12
Foldable tablesqty 8
Folding chairsqty 80
Bar stoolsqty 12
Bar blocksqty 3
Stage sectionsqty 12

Equipment

DJ mixersqty 2
Media playersqty 2
DJ headphonesqty 3
Speakersqty 4
Subwoofersqty 2
Monitor speakersqty 2
Mixing console
Microphonesqty 4
DI boxesqty 2
XLR cablesqty 12
Jack cablesqty 8
Headphone extension cablesqty 3

Lighting

LED spotlightsqty 12
LED barsqty 6
Strobesqty 2
Light standsqty 4
Extension cordsqty 12
Power stripsqty 10
Cable traysqty 20

Tableware

Reusable drinking glassesqty 250
Wine glassesqty 80
Platesqty 120
Cutlery setsqty 120
Serving traysqty 20

Kitchen

Coolersqty 6
Ice containersqty 4
Bottle openersqty 4
Scissorsqty 4
Cutting boardsqty 4
Chef's knivesqty 4
Serving tongsqty 8
Small bowlsqty 20

Decorations

LED string lightsqty 8
Announcement signsqty 6
Stage posterqty 2

Cleaning

Waste binsqty 12
Vacuum cleanerqty 2
Mopsqty 4
Bucketsqty 4
Cleaning glovesqty 8
Microfiber clothsqty 20

Catering

Groceries
- Cola - 24 bottles
- Coke Zero - 24 bottles
- Tonic - 12 bottles
- Ginger ale - 12 bottles
- Spa Blauw - 120 bottles
- Spa Red - 48 bottles
- Orange juice - 12 liters
- Apple juice - 8 liters
- Beer - 240 bottles
- Alcohol-free beer - 48 bottles
- White wine - 12 bottles
- Rosé - 8 bottles
- Red wine - 6 bottles
- Prosecco - 4 bottles
- Coffee - 3 packs
- Tea - 2 boxes
- Milk - 8 liters
- Oat milk - 4 liters
- Sugar - 2 kilograms
- Sweetener - 1 box
- Lemons - 3 kilogram
- Limes - 3 kilograms
- Ice cubes - 40 kilogram
- Paprika chips - 12 bags
- Plain chips - 12 bags
- Tortilla chips - 10 bags
- Salsa - 8 jars
- Salted peanuts - 6 bags
- Olives - 6 jars
- Cucumber - 6 pieces
- Cherry tomatoes - 4 kilograms
- Carrots - 4 kilograms
- Hummus - 12 tubs
- Baguettes - 20 pieces
- Mini wraps - 120 pieces
- Herb cheese - 12 tubs
- Mild cheese - 3 kilograms
- Ham shank - 2 kilograms
- Falafel - 3 kilograms
- Mayonnaise - 2 bottles
- Ketchup - 2 bottles
- Mustard - 2 jars
- Salt - 1 pack
- Pepper - 1 jar
- Paper towels - 12 rolls
- Napkins - 500 pieces
- Trash bags - 100 pieces
- Dish soap - 4 bottles
- All-purpose cleaner - 4 bottles
- Toilet paper - 48 rolls
- Hand soap - 6 bottles
- Paper towels - 12 packs

Tips

Count every connection before setup: allow one XLR cable per microphone or monitor feed, plus enough additional cables for the DJ mixer, mixing console and speakers. Keep several spare cables available rather than discovering a missing lead during soundcheck.
Plan power by zone. Use extension cords, power strips and cable trays for the DJ booth, lighting positions and bar area, and check the venue’s available circuits before bringing high-load equipment such as subwoofers and strobes.
For the DJ area, match the number of DJ mixers, media players and DJ headphones to the programme. Add headphone extension cables if performers will work farther from the mixer than the standard cable reaches.
Buy or collect tableware based on the expected guest count, not the number of tables. Reusable drink glasses, plates and cutlery need enough turnover for the first service period, with extra pieces available for breakage and delayed washing.
Do not leave lighting accessories until the last day. LED spotlights, LED bars and strobes still need light stands, extension cords and safe cable routes; check that every fixture can be positioned without cables crossing guest walkways.

Frequently asked questions

What equipment do I need for an electronic music concert?: At minimum, plan the DJ mixers, media players, DJ headphones, loudspeakers, subwoofers, monitor speakers and mixing console specified in the technical rider. Allow time to verify all signal cables, power connections and stage requirements before the event day.
How many cables should I buy for an electronic music concert?: Count the exact signal paths in the sound plan and provide one suitable cable for each path, including XLR and jack cables where required. Keep at least 10% spare cable length or spare leads available so one faulty connection does not stop soundcheck.
How much tableware do I need for a concert?: Start with one serving set per expected guest for plates and cutlery, then add at least 10% extra for breakage, loss and delayed washing. For reusable drink glasses, plan enough stock for the first service period plus a separate reserve for the bar.
When should I buy supplies for an electronic music concert?: Buy standard consumables and tableware at least 7 days before the concert. Confirm specialist equipment, technical-rider items and cable compatibility 2 to 3 weeks beforehand, because replacements may take longer to arrange.

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