Easter party shopping list

Use this Easter party shopping list to buy and gather everything needed for the buffet, drinks, table setting, Easter games and decorations. Plan quantities around your guest count: allow one plate, bowl, knife, fork and spoon per person, plus about 10% extra. Drinks need cooling space, while coffee, tea and serving dishes are easy to overlook. Check dietary requirements before shopping and finish the list at least two days before the party.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Tablesqty 8
Buffet tablesqty 3
Chairsqty 60
Coat racksqty 2

Tableware

Platesqty 70
Bowlsqty 60
Knivesqty 70
Forksqty 70
Spoonsqty 70
Water glassesqty 70
Coffee cupsqty 50
Serving plattersqty 12
Serving tongsqty 8
Pitchersqty 6

Decorations

Tableclothsqty 11
Easter branchesqty 6
Plastic Easter eggsqty 100
Decorative Easter bunniesqty 12
Easter buntingqty 4
Balloonsqty 80
Ribbonqty 4
Name badgesqty 60

Equipment

Portable speaker
Extension cordsqty 4
Power stripsqty 3
Coolersqty 4
Thermos flasksqty 5

Kitchen

Cutting boardsqty 4
Chef's knifeqty 3
Measuring cupsqty 2
Kitchen tongsqty 4
Serving knivesqty 4

Game materials

Easter basketsqty 12
Wooden spoonsqty 12
Kitchen timersqty 4
Chalkboardqty 2
Chalk

Cleaning

Waste binsqty 4
Dustpan and brushqty 2
Mop set
Cleaning glovesqty 4

Catering

Groceries
- White rolls - 70 pieces
- Mini croissants - 50 pieces
- Whole wheat bread - 4 loaves
- Currant buns - 30 pieces
- Butter - 1 kilo
- Strawberry jam - 2 jars
- Chocolate sprinkles - 2 packs
- Peanut butter - 2 jars
- Young cheese - 2 kilos
- Brie - 1 kilo
- Cream cheese - 1 kilo
- Hummus - 1 kilo
- Chicken breast slices - 1 kilo
- Smoked salmon - 1 kilo
- Eggs - 80 pieces
- Mayonnaise - 2 jars
- Mustard - 2 jars
- Ketchup - 2 bottles
- Herb cheese - 4 tubs
- Cucumbers - 8 pieces
- Tomatoes - 3 kilos
- Bell peppers - 2 kilos
- Carrots - 2 kilo
- Radishes - 4 bunches
- Mixed salad - 2 kilos
- Avocados - 12 pieces
- Red onions - 1 kilo
- Potatoes - 5 kilos
- Pasta salad - 4 kilo
- Quinoa - 1 kilo
- Chickpeas - 6 cans
- Olive oil - 2 bottles
- Balsamic vinegar - 1 bottle
- Salt - 1 pack
- Black pepper - 1 jar
- Paprika powder - 1 jar
- Italian herbs - 1 jar
- Yogurt - 4 kilos
- Granola - 2 kilos
- Strawberries - 3 kilos
- Grapes - 3 kilos
- Apples - 30 pieces
- Bananas - 25 pieces
- Chocolate eggs - 3 kilos
- Mini chocolate bunnies - 60 pieces
- Sponge cakes - 50 pieces
- Mini muffins - 60 pieces
- Whipped cream - 6 cans
- Cola - 8 bottles
- Cola Zero - 8 bottles
- Sinas - 6 bottles
- Iced tea - 6 bottles
- Sparkling water - 8 bottles
- Still water - 12 bottles
- Apple juice - 6 packs
- Orange juice - 8 packs
- Alcohol-free beer - 48 bottles
- White beer - 48 bottles
- Rosé - 8 bottles
- White wine - 8 bottles
- Coffee - 1 kilo
- Tea - 100 bags
- Milk - 8 liters
- Oat milk - 4 liters
- Sugar - 1 kilo
- Lemons - 12 pieces
- Ice cubes - 10 kilos
- Napkins - 200 pieces
- Cling film - 2 rolls
- Aluminum foil - 2 rolls
- Baking paper - 2 rolls
- Trash bags - 2 rolls
- Paper towels - 6 rolls
- Toilet paper - 24 rolls
- Dish soap - 2 bottles
- Dishwasher tablets - 1 pack
- All-purpose cleaner - 2 bottles
- Hand soap - 4 bottles

Tips

Buy tableware for every guest plus 10% extra: for 30 people, that means 33 plates, bowls, knives, forks and spoons. Add extra water glasses if guests will move between the buffet and games.
Plan drinks by time, not just by guest count. For the first hour, allow roughly two to three drinks per person, then reserve cooler space for refills and keep pitchers available for water.
Do the main shopping at least two days ahead, but buy fresh vegetables no earlier than one day before serving. Chill drinks the day before so they are cold when guests arrive.
Count serving equipment separately from dinnerware. For a buffet with three dishes, prepare at least three serving platters or bowls and one pair of serving tongs or a spoon for each shared dish.
Set aside a clearly labelled area for dietary alternatives before guests arrive. Name badges, bowls and serving utensils should be ready at least 30 minutes before the reception table opens.

Frequently asked questions

What do I need to buy for an Easter party?: Plan food, drinks, plates, bowls, cutlery, glasses, coffee cups, serving platters, serving utensils and pitchers. Add tablecloths, Easter decorations, balloons, ribbon, name badges and supplies for games. Shop for the main items at least two days before the party.
How many plates and glasses do I need for an Easter party?: Allow one plate, bowl, knife, fork, spoon and water glass per guest, then add 10% extra. For 20 guests, buy or prepare 22 of each item. Extra glasses are useful if guests will also move around during games.
How many drinks should I buy for an Easter party?: For the first hour, allow about two to three drinks per person, then add more based on the planned duration and guest preferences. Keep enough cooler space for the first batch and chill drinks at least 12 hours before guests arrive.
When should I buy Easter party food and decorations?: Buy decorations, tableware and shelf-stable food two to three days ahead. Buy vegetables and other fresh ingredients one day before, then boil eggs and finish buffet preparation on the day of the party.

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