What you need for an Easter market

An Easter market needs more than stalls and decorations. Plan drinks, snacks and serving items for visitors and vendors, then check how food will stay chilled and where payments will be handled. Coffee cups, glasses, plates and serving utensils are easy to overlook when several booths share supplies. This shopping list also helps you check practical equipment such as coolers, payment terminals, extension cords and cable reels before deliveries and setup begin.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Market stallsqty 12
Party tentsqty 4
Beer tablesqty 8
Foldable tablesqty 10
Folding chairsqty 80
Diaper clothsqty 12
High tablesqty 6
Clothes racksqty 6
Storage cratesqty 20

Tableware

Coffee cupsqty 100
Glassesqty 150
Platesqty 150
Knivesqty 150
Forksqty 150
Teaspoonsqty 100
Serving plattersqty 20
Serving tongsqty 12
Coffee potsqty 4
Teapotsqty 3

Equipment

Coffee machinesqty 3
Kettlesqty 3
Coolersqty 4
Refrigeratorsqty 2
Cash machinesqty 2
Sound system
Microphonesqty 2
Power stripsqty 8
Extension cordsqty 8
Cable reelsqty 4
Payment terminalsqty 2

Kitchen

Cutting boardsqty 6
Chef's knivesqty 4
Mixing bowlsqty 6
Measuring cupsqty 3
Kitchen spoonsqty 6
Thermos flasksqty 6
Ice packsqty 24
Bottle openersqty 6
Aluminum baking traysqty 6

Decorations

Easter garlandsqty 12
Buntingqty 10
Plastic Easter eggsqty 100
Easter basketsqty 20
Tableclothsqty 20
Flower arrangementsqty 12
Price listsqty 20
Route signsqty 12
Booth number signsqty 12
Pavement signsqty 4
Balloonsqty 100
Balloon weightsqty 8

Lighting

String lightsqty 8
LED lampsqty 20
Battery lanternsqty 8

Cleaning

Waste binsqty 12
Broom setsqty 4
Floor squeegeesqty 2
Mopsqty 4
Bucketsqty 4
Cleaning cartsqty 2
Hand soap dispensersqty 6
Paper towel dispensersqty 6

Sports equipment

Egg spoonsqty 20
Wooden eggsqty 30
Coloring sheet standsqty 4
Colored pencilsqty 12
Craft scissorsqty 8
Skipping ropesqty 6
Chalk setsqty 6

Catering

Groceries
- Coffee - 4 packs
- Tea selection - 200 bags
- Cocoa powder - 2 packs
- Sugar - 4 kg
- Milk - 12 liters
- Oat milk - 4 liters
- Whipped cream - 12 aerosol cans
- Cola - 12 bottles
- Cola Zero - 12 bottles
- Orange soda - 8 bottles
- Blackcurrant syrup - 4 bottles
- Spa Blauw - 8 bottles
- Spa Rood - 6 bottles
- Apple juice - 8 cartons
- Orange juice - 8 packs
- Ice cubes - 20 kg
- Unsalted butter - 2 kg
- Eggs - 120 pieces
- Pancake mix - 8 packs
- Wheat flour - 5 kg
- Baking powder - 4 sachets
- Vanilla sugar - 8 packets
- Cinnamon - 2 jars
- Salt - 1 kg
- Granulated sugar - 3 kg
- Powdered sugar - 2 kg
- Syrup - 6 bottles
- Strawberry Jam - 6 Jars
- Chocolate sauce - 4 bottles
- Chocolate sprinkles - 4 packs
- Raisins - 2 kg
- Apples - 15 kg
- Bananas - 8 kg
- Grapes - 6 kg
- Oranges - 10 kg
- Cucumbers - 8 pieces
- Cherry tomatoes - 5 kg
- Carrots - 5 kg
- Paprika chips - 12 bags
- Plain chips - 12 bags
- Snacks - 8 bags
- Popcorn - 5 kg
- Easter eggs - 10 kg
- Chocolate bars - 100 pieces
- Mini muffins - 200 pieces
- Raisin buns - 100 pieces
- Mini rolls - 200 pieces
- Young cheese - 4 kg
- Cream cheese - 2 kg
- Ham - 3 kg
- Chicken breast slices - 3 kg
- Hummus - 2 kg
- Lettuce - 12 heads
- Mayonnaise - 4 bottles
- Ketchup - 4 bottles
- Mustard - 3 jars
- Satay sauce - 3 jars
- Olive oil - 2 liters
- Baguettes - 40 pieces
- Mini quiches - 150 pieces
- Vegetarian snacks - 150 pieces
- Gluten-free rolls - 20 pieces
- Vegan toppings - 2 kg
- Sandwich bags - 200 pieces
- Napkins - 1000 pieces
- Paper cups - 500 pieces
- Wooden stirrers - 500 pieces
- Cocktail picks - 500 pieces
- Paper plates - 300 pieces
- Aluminum foil - 4 rolls
- Plastic wrap - 4 rolls
- Baking paper - 4 rolls
- Paper towels - 12 rolls
- Toilet paper - 48 rolls
- Trash bags - 100 pieces
- Trash bags for paper - 50 pieces
- Dish soap - 4 bottles
- All-purpose cleaner - 4 bottles
- Disinfecting wipes - 8 packs
- Sponges - 20 pieces
- Rubber gloves - 12 pairs
- Hand soap - 6 bottles
- Paper towels - 12 packs

Tips

Count tableware by expected visitors, not only by stall. As a starting point, allow one plate, one glass and one set of cutlery per visitor who may eat on site, then add at least 10% spare.
For a four-hour market, plan roughly two drinks per person for the first hour and one drink per person for each following hour. Keep extra water available, especially if visitors and volunteers will be outside.
Buy fresh products as close to market day as practical: usually within 24 hours for chilled food. Confirm delivery times before shopping so perishable items do not arrive before refrigerators or coolers are ready.
Prepare a separate payment and cash kit for each selling point that needs one. Check payment terminals, cash machines and power strips at least one day before the market, and bring spare change in several denominations.
Keep cables away from walkways by using cable reels and extension cords that reach each powered booth. Test the coffee machines, kettles, refrigerators and sound equipment before opening, rather than during visitor arrival.

Frequently asked questions

What food and drinks do I need for an Easter market?: For a four-hour market, budget about two drinks per person in the first hour and one per person per hour afterward. Buy fresh or chilled food within 24 hours of the event where possible, and include extra portions for volunteers and vendors.
How many plates, cups and glasses do I need for an Easter market?: Start with one item per expected user for each serving type, then add at least 10% spare. If 100 people may eat or drink on site, prepare about 110 plates, glasses or cups, depending on what you serve.
When should I buy fresh food for an Easter market?: Buy fresh products no more than 24 hours before the market when they require refrigeration. Check that refrigerators or coolers are operating before the delivery arrives, and keep chilled products cold until serving.
What payment and power supplies should I bring to an Easter market?: Check payment terminals, cash machines, cash, power strips, extension cords and cable reels at least one day before opening. Bring one tested charging or power solution for every booth that needs electricity, plus a spare extension cord.

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