What you need for an Easter market

An Easter market needs more than stalls and decorations. You will need serving equipment for coffee, pastries and fresh produce, reliable power for machines, and practical items for exhibitors, volunteers and visitors. Plan your shopping around the number of stalls, expected visitors and opening hours. This checklist also covers items that are easy to arrange too late, such as tent weights, cable covers, cash and materials for the Easter egg hunt.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Market stallsqty 12
Party tentsqty 4
Beer tablesqty 8
Folding chairsqty 32
Cash desk table
Stoolsqty 6
High tablesqty 4
Tent weightsqty 16

Tableware

Reusable drinking glassesqty 120
Coffee cupsqty 60
Small platesqty 60
Pastry platesqty 80
Cutlery setsqty 80
Serving traysqty 8
Pitcherqty 4

Kitchen

Coffee machinesqty 2
Kettlesqty 2
Thermos flasksqty 6
Cutting boardsqty 4
Chef's knifeqty 4
Pliersqty 6
Serving spoonsqty 6
Coolersqty 6
Ice packsqty 24
Storage binsqty 12

Equipment

Power stripsqty 8
Extension cordsqty 8
Cable matsqty 8
Mobile card machine
Handheld megaphone
Cash boxesqty 2
Calculatorsqty 2
Small walletsqty 2
Walkie-talkiesqty 6

Lighting

LED string lightsqty 8
LED lampsqty 12
Battery lanternsqty 6

Decorations

Easter flagsqty 12
Easter garlandsqty 8
Plastic Easter eggsqty 150
Decorative Easter branchesqty 6
Plastic chicksqty 20
Tableclothsqty 12
Flower vasesqty 8
Chalkboardsqty 12
Chalk markersqty 12

Children's activities

Children’s craft apronsqty 12
Coloring pagesqty 100
Colored pencilsqty 60
Easter stickersqty 200
Paper basketsqty 80
Plastic spoonsqty 40
Table scrapersqty 6
Ribbonsqty 10
Prize basketsqty 3
Scavenger hunt cardsqty 100

Cleaning

Waste binsqty 10
Broomqty 3
Dustpan and brushqty 3
Mop setsqty 2
Cleaning bucketsqty 3
Toilet brushesqty 2

Safety

Barrier tapeqty 4
Traffic conesqty 12
Flashlightsqty 4
First aid kit

Communication

Route signsqty 10
Information boardsqty 4
Exhibitor badgesqty 20
Pensqty 20
Clipboardsqty 4
Registration formsqty 50

Catering

Groceries
- Coffee - 4 packs
- Tea - 6 boxes
- Sugar - 2 kilos
- Milk - 12 liters
- Oat milk - 6 liters
- Lemon - 2 kilos
- Cola - 12 bottles
- Cola Zero - 12 bottles
- Orange soda - 8 bottles
- Iced tea - 8 bottles
- Spa Blauw - 12 bottles
- Spa Rood - 6 bottles
- Apple juice - 6 packs
- Orange juice - 6 cartons
- Beer - 6 crates
- Alcohol-free beer - 2 crates
- White wine - 8 bottles
- Rosé - 6 bottles
- Beer glasses - 120 pieces
- Wine cups - 80 pieces
- Coffee filters - 2 packs
- Tea filters - 1 box
- Stirrers - 300 pieces
- Napkins - 500 pieces
- Paper towels - 8 rolls
- Toilet paper - 24 rolls
- Paper plates - 150
- Paper cups - 150 pieces
- Wooden forks - 150 pieces
- Wooden knives - 150 pieces
- Wooden spoons - 150 pieces
- Mini raisin rolls - 100 pieces
- Unsalted butter - 2 kilos
- Young cheese - 3 kilos
- Ham - 2 kilos
- Hummus - 2 kilos
- Cucumber - 3 kilos
- Tomatoes - 3 kilos
- Arugula - 1 kilo
- Mini croissants - 100 pieces
- Mini muffins - 100 pieces
- Easter bread - 8 pieces
- Carrot cake - 6 pieces
- Apple pie - 6 pieces
- Whipped cream - 12 cans
- Cookies - 8 packs
- Paprika chips - 8 bags
- Plain chips - 8 bags
- Pretzels - 6 bags
- Peanuts - 4 bags
- Apples - 8 kilos
- Bananas - 6 kilos
- Grapes - 5 kilos
- Carrots - 5 kilos
- Cucumber - 4 kilos
- Cherry tomatoes - 4 kilos
- Chocolate Easter eggs - 8 kilos
- Lollipops - 100 pieces
- Ketchup - 3 bottles
- Mayonnaise - 3 bottles
- Mustard - 2 bottles
- Olive oil - 2 bottles
- Salt - 1 kilo
- Pepper - 250 gram
- Paprika powder - 1 jar
- Garlic powder - 1 jar
- Aluminum foil - 2 rolls
- Cling film - 2 rolls
- Baking paper - 2 rolls
- Freezer bags - 2 boxes
- Hand soap - 6 dispensers
- Dish soap - 3 bottles
- Dishwasher tablets - 1 box
- All-purpose cleaner - 3 bottles
- Glass cleaner - 2 bottles
- Disinfectant spray - 3 bottles
- Sponges - 12 pieces
- Cleaning cloths - 20 pieces
- Rubber gloves - 6 pairs
- Trash bags - 60 pieces

Tips

Plan at least one serving set for each food or drink point, including trays, serving spoons, plates, cups and cutlery. Add a small reserve so one missing item does not stop service.
For each powered area, check the outlet before shopping for extension cords, power strips and cable mats. Keep cables covered wherever visitors cross the route, and test coffee machines and kettles before opening.
Allow one tent weight for every tent leg unless the supplier specifies another requirement. Arrange these before delivery; party tents can be unsafe if the weights are missing when setup starts.
Prepare cash before the market opens and keep it at the cash desk table with the mobile card machine. Have a separate place for forms, price tags and exhibitor information so volunteers do not have to search during busy periods.
Buy or collect Easter egg hunt materials at least one week ahead, then pack them by activity area. Keep extra storage bins available for fresh produce, serving supplies and materials that must stay dry.

Frequently asked questions

What should I buy for an Easter market?: Plan stalls, tents, tables, chairs, servingware, coffee and hot-drink equipment, coolers, power supplies, payment equipment and activity materials. For food service, include plates, cups, cutlery, trays, serving spoons and storage bins; the exact quantity depends on visitor numbers and the number of exhibitors.
How many cups and plates do I need for an Easter market?: Start with one reusable drinking glass or coffee cup per expected simultaneous drink service, then add a 20% reserve. For pastries and snacks, allow at least one small or pastry plate per expected serving at a time, with extra stock for washing and replacing dropped items.
How early should I prepare an Easter market shopping list?: Make the first shopping list at least four weeks before opening, when the layout, exhibitors and activities are known. Buy non-perishable equipment and printed materials early, and collect fresh produce and other perishable items within 24 hours of the market.
What do I need for power at an Easter market?: Check every outlet before the market and list the machines that need power, such as coffee machines and kettles. Prepare extension cords, power strips and cable mats at least one week beforehand, then test the setup before visitors arrive.

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