Easter market shopping list

An Easter market needs more than products for the stalls. You also need a reliable setup for serving food and drinks, keeping groceries cold, displaying goods and handling power safely. This checklist covers the physical supplies behind the market, from reusable cups and serving platters to tents, tables, coolers and extension cords. Buy or collect equipment early, then check quantities against your number of stalls, vendors and visitors before market day.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Market stallsqty 18
Party tentsqty 6
Foldable tablesqty 24
High tablesqty 8
Folding chairsqty 80
Booth panelsqty 12
Tableclothsqty 24
Clothes racksqty 8
Storage boxesqty 12

Tableware

Reusable coffee cupsqty 150
Reusable drinking glassesqty 200
Reusable platesqty 200
Reusable cutleryqty 200
Serving plattersqty 20
Serving spoonsqty 12
Coffee potsqty 6
Thermos flasksqty 8

Catering

Coolersqty 8
Drink dispensersqty 4
Insulated cratesqty 6
Serving traysqty 12
Groceries
- Coffee beans - 6 kilo
- Tea bags - 400 pieces
- Black tea - 150 bags
- Herbal tea - 100 bags
- Rooibos tea - 75 bags
- Green tea - 75 bags
- Semi-skimmed milk - 20 liters
- Oat milk - 8 liters
- Sugar - 4 kilos
- Sugar substitutes - 500 pieces
- Cola - 24 bottles
- Coke Zero - 24 bottles
- Sinas - 18 bottles
- Ice tea - 18 bottles
- Spa Blauw - 48 bottles
- Spa Red - 24 bottles
- Apple juice - 12 cartons
- Orange juice - 12 cartons
- Lemonade syrup - 4 bottles
- Ice cubes - 20 kilo
- Unsalted butter - 2 kilos
- Easter bread - 12 pieces
- Mini croissants - 300 pieces
- Mini muffins - 300 pieces
- Apple pie slices - 150 pieces
- Vegan cake slices - 50 pieces
- Gluten-free cookies - 6 packs
- Whole wheat bread - 12 loaves
- White bread - 8 loaves
- Multigrain rolls - 150 pieces
- White rolls - 100 pieces
- Young cheese - 5 kilos
- Aged cheese - 3 kilos
- Ham - 3 kilos
- Chicken breast topping - 3 kilos
- Hummus - 2 kilos
- Cream cheese - 2 kilo
- Cucumbers - 12 pieces
- Tomatoes - 5 kilos
- Lettuce - 12 heads
- Paprika chips - 12 bags
- Plain chips - 12 bags
- Salted peanuts - 8 bags
- Cheese crackers - 8 packs
- Chocolate Easter eggs - 8 kilos
- Ketchup - 4 bottles
- Mayonnaise - 4 bottles
- Mustard - 3 bottles
- Napkins - 1000 pieces
- Paper snack trays - 500 pieces
- Baking paper - 4 rolls
- Aluminum foil - 4 rolls
- Plastic wrap - 4 rolls
- Paper towels - 12 rolls
- Toilet paper - 48 rolls
- Liquid hand soap - 8 bottles
- Hand sanitizer gel - 8 bottles
- Dish soap - 4 bottles
- Dishwasher tablets - 60 pieces
- All-purpose cleaner - 4 bottles
- Glass cleaner - 2 bottles
- Disinfectant wipes - 8 packs
- Disposable rubber gloves - 200 pieces
- Trash bags - 100 pieces
- Recycling bags - 50 pieces
- Freezer bags - 100 pieces
- Label stickers - 200 pieces

Kitchen

Coffee machinesqty 3
Kettlesqty 3
Cutting boardsqty 4
Chef’s knives and bread knivesqty 6
Measuring cupsqty 4
Kitchen tongsqty 8
Frying pansqty 2
Food warmersqty 4

Equipment

Extension cordsqty 10
Power stripsqty 8
Cable reelsqty 4
Card machinesqty 3
Change boxesqty 3

Lighting

LED light stringsqty 8
LED lampsqty 12
Batteriesqty 24

Decorations

Easter garlandsqty 12
Plastic Easter eggsqty 150
Easter wreathsqty 6
Table décorqty 24
Balloon archesqty 4

Cleaning

Waste binsqty 12
Mop setsqty 3
Bucketsqty 4
Broom setsqty 4
Floor squeegeesqty 3
Hand brushes and dustpanqty 6
Microfiber clothsqty 24

Safety

Crowd control barriersqty 12
Non-slip matsqty 12
Flashlightsqty 6

Communication

Walkie-talkiesqty 6
Name stickersqty 100
Pensqty 30
Clipboard foldersqty 6
Price listsqty 30
Information boardsqty 8
Signage boardsqty 12
Booth number signsqty 18
Plastic sleevesqty 30
Cash formsqty 50

Tips

Match tables, chairs, tablecloths and booth panels to the confirmed booth layout, and keep at least one spare tablecloth and storage box available for last-minute changes.
Plan reusable tableware per serving round rather than per visitor. For a busy food stall, have enough cups, glasses, plates and cutlery for one full rush while the used items are being washed.
Use coolers or insulated crates for chilled groceries and move them into refrigeration as soon as they arrive. Do not leave perishable food waiting in a vehicle or unprotected storage area.
Check every coffee machine, kettle, food warmer and drink dispenser before loading. Test extension cords with the equipment together and keep separate cords available for stalls that cannot share one outlet safely.
Pack signs, arrows, price lists and serving tools with the stall equipment instead of leaving them until setup. A market can be physically ready but still difficult to navigate if these items are missing.

Frequently asked questions

What equipment do I need for an Easter market?: For each stall, plan the required furniture first: a market stall or tent, tables, display panels or clothes racks, table coverings and storage. Food and drink sellers may also need reusable serving ware, coolers, coffee equipment, drink dispensers and food warmers.
How many cups and plates do I need for an Easter market?: Use your expected peak serving period as the basis rather than the total visitor count. Stock enough reusable cups, glasses, plates and cutlery for one busy serving round, plus a second set if washing facilities are limited or service will run for several hours.
When should I buy supplies for an Easter market?: Buy non-perishable equipment at least two to three weeks before the market so missing items can still be replaced. Purchase groceries closer to the event, and arrange chilled storage immediately after collection.
How do I plan power for an Easter market?: Record the available power supply before confirming equipment and stalls. Test coffee machines, kettles, food warmers and drink equipment together at least one week before the event, then bring suitable extension cords and keep cables clear of walkways.

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