Easter Market Shopping List

An Easter market needs more than stalls and decorations. You will need practical supplies for sellers, visitors, payments, refreshments, signs and last-minute setup. Plan equipment for every stall, plus a clear information point and a way to keep stock, cables and personal items out of the walkway. Buy non-perishable items first, then check the weather and confirm deliveries before you shop for anything that depends on the final layout.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 4
Market stallsqty 10
Tablesqty 14
Folding chairsqty 60
High tablesqty 6
Stoolsqty 12
Clothes racksqty 4
Storage cratesqty 12
Tableclothsqty 14
Cash register table
Information desk
Waste binsqty 8

Decorations

Easter flagsqty 6
Buntingqty 10
Easter decorationsqty 30
Artificial flowersqty 12
Easter branchesqty 6
Decorative eggsqty 100
Basketsqty 12
Table decorationsqty 14
Chalkboardsqty 12
Chalk markersqty 12
Clothespinsqty 100

Equipment

Payment terminalsqty 2
Cash boxesqty 2
Cash registersqty 2
Mobile phonesqty 3
Charging cablesqty 4
Extension cordsqty 6
Power stripsqty 6
Speakersqty 2
Music player
Power banksqty 3

Lighting

String lightsqty 8
LED lampsqty 12
Battery lanternsqty 6

Tableware

Reusable cupsqty 150
Coffee cupsqty 100
Platesqty 100
Platesqty 120
Bowlsqty 60
Forksqty 120
Knivesqty 120
Spoonsqty 120
Serving spoonsqty 12

Kitchen

Coffee machinesqty 2
Kettlesqty 2
Thermos flasksqty 6
Coolersqty 6
Cutting boardsqty 4
Chef's knivesqty 4
Serving plattersqty 12
Serving tongsqty 8
Measuring cupsqty 4
Cutting knivesqty 6
Kitchen apronsqty 8
Oven mittsqty 4
Food warmersqty 4

Cleaning

Broomqty 3
Dustpan and brushqty 3
Mopqty 3
Bucketsqty 4
Cleaning clothsqty 20
Glovesqty 10
Hand soap dispensersqty 4

Catering

Groceries
- Coffee - 4 packs
- Decaf coffee - 1 pack
- Black tea - 2 boxes
- Herbal tea - 1 box
- Sugar - 2 kilos
- Sweetener - 1 box
- Semi-skimmed milk - 8 liters
- Oat milk - 4 liters
- Whipped cream - 6 cans
- Cocoa powder - 500 gram
- Cola - 12 bottles
- Cola Zero - 12 bottles
- Orange soda - 8 bottles
- Bitter lemon - 6 bottles
- Spa Blauw - 24 bottles
- Spa Rood - 12 bottles
- Apple juice - 6 packs
- Orange juice - 6 cartons
- Non-alcoholic beer - 24 bottles
- Beer - 48 bottles
- White wine - 6 bottles
- Rosé - 6 bottles
- Corkscrews - 2 pieces
- Apples - 8 kilos
- Bananas - 5 kilo
- Grapes - 4 kilos
- Strawberries - 3 kilos
- Cucumbers - 6 pieces
- Cherry tomatoes - 3 kilos
- Carrots - 3 kilos
- Bell peppers - 12 pieces
- Hummus - 2 kilos
- Herb cream cheese - 1 kilo
- Young cheese - 3 kilos
- Brie - 2 kilos
- Ham - 2 kilos
- Chicken breast slices - 2 kilos
- Egg salad - 2 kilo
- Whole wheat bread - 12 loaves
- White bread - 8 loaves
- Baguettes - 12 pieces
- Mini croissants - 120 pieces
- Easter loaves - 8 pieces
- Butter - 1 kilo
- Strawberry jam - 4 jars
- Chocolate sprinkles - 2 packs
- Mayonnaise - 2 bottles
- Ketchup - 2 bottles
- Mustard - 2 jars
- Paprika chips - 8 bags
- Plain chips - 8 bags
- Snack mix - 6 bags
- Chocolate eggs - 5 kilos
- Egg cakes - 100 pieces
- Mini muffins - 100 pieces
- Cookies - 8 packs
- Gluten-free crackers - 4 packs
- Vegan spread - 2 kilos
- Vegetable soup - 12 liters
- Soup sticks - 6 packs
- Herbs - 4 pots
- Pepper - 1 jar
- Salt - 1 pack
- Olive oil - 2 bottles
- Lemon juice - 2 bottles
- Ice cubes - 10 bags
- Napkins - 600 pieces
- Paper straws - 300 pieces
- Baking paper - 3 rolls
- Aluminum foil - 3 rolls
- Cling film - 3 rolls
- Paper towels - 12 rolls
- Toilet paper - 24 rolls
- Trash bags - 80 pcs
- Dish soap - 3 bottles
- All-purpose cleaner - 3 bottles
- Disinfectant - 2 bottles
- Liquid hand soap - 4 bottles
- Sponges - 12 pieces
- Paper towels - 6 packs
- Storage containers - 30 pieces

Tips

Plan one table, table covering and price display for each stall, then keep at least one spare set available for damage or late arrivals. Chalkboards, chalk markers and clothespins are useful when prices or stall details change on the day.
Allow one payment setup per busy selling point: a payment terminal or cash box, a mobile phone, charging cable and access to a power strip. Test every terminal and cable before market day rather than discovering a missing charger during opening.
For an outdoor market, check the forecast before buying or collecting supplies and match the number of party tents to the stall layout. Keep extension cords and power strips away from walkways, and prepare a dry place for spare stock and decorations.
Set aside separate baskets or crates for Easter decorations, table supplies and seller stock. This makes unloading faster and prevents small items such as decorative eggs, clothespins and chalk markers from disappearing among larger equipment.
Buy coffee, tea and snacks according to the expected attendance, but do not leave cups, serving items and waste bins until the final shop. Prepare these supplies before setup so volunteers are not sent shopping while stalls are being unloaded.

Frequently asked questions

What do I need for an Easter market?: You need market stalls, tables, coverings, signs, decorations, payment equipment, storage crates, waste bins and supplies for coffee, tea and snacks. Add one complete payment and display setup for each selling point, with at least one spare cable or power connection.
How many stalls and tables do I need for an Easter market?: Start with one market stall and one table per confirmed seller, then add a small buffer for late registrations or shared display space. Confirm the final seller count before printing the floor plan and arranging deliveries.
What payment equipment should I buy for an Easter market?: Prepare one payment terminal or cash box for each busy selling point, plus a mobile phone, charging cable and reliable power access. Test the equipment at least one day before the market and charge every device before setup.
When should I buy Easter market supplies?: Buy non-perishable decorations, signs, table supplies and storage items at least one week before the market. Leave weather-sensitive or quantity-dependent purchases until the forecast, seller count and final layout are confirmed.

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