What you need for an Easter market

An Easter market needs more than stalls and tables. You also need a workable checkout setup, safe power distribution, serving equipment, chilled storage and enough reusable tableware for busy periods. Use this shopping list alongside your supplier and volunteer plans, then confirm quantities before buying or hiring. Pay particular attention to items that are easy to overlook: extension cords, allergen information, cash boxes, route signs and extra cooling capacity.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Market stallsqty 12
Party tentsqty 4
Tablesqty 12
Folding chairsqty 40
Bar stoolsqty 8
Clothes racksqty 6
Crowd control barriersqty 12
Checkout tablesqty 2

Equipment

Coffee machinesqty 3
Kettlesqty 2
Food warmersqty 4
Coolersqty 6
Extension cordsqty 8
Power stripsqty 6
Sound system
Microphoneqty 2

Tableware

Reusable cupsqty 400
Coffee cupsqty 100
Platesqty 150
Cutlery setsqty 150
Serving plattersqty 20
Serving spoonsqty 10
Thermos flasksqty 6

Kitchen

Cutting boardsqty 6
Chef's knifeqty 6
Pliersqty 8
Measuring cupsqty 4
Mixing bowlsqty 6
Food containersqty 20
Cooling matsqty 12

Decorations

Easter buntingqty 12
Easter balloonsqty 100
Plastic Easter eggsqty 80
Artificial flowersqty 20
Tableclothsqty 14
Decorative basketsqty 12
Price sign holdersqty 30

Lighting

String lightsqty 8
LED lampsqty 12
Battery lanternsqty 8

Safety

First aid kit
Fire extinguishersqty 2
Non-slip matsqty 6
Cable matsqty 10

Communication

Walkie-talkiesqty 6
Information boardsqty 8
Route arrowsqty 12
Name badgesqty 40

Administration

Cash boxesqty 2
Card machinesqty 2
Clipboardsqty 6
Print foldersqty 4

Cleaning

Waste binsqty 12
Waste binsqty 4

Groceries

Groceries
- Coffee - 6 packs
- Decaf coffee - 1 pack
- Tea assortment - 4 boxes
- Hot chocolate - 8 liters
- Chocolate milk - 6 liters
- Milk - 12 liters
- Oat milk - 6 liters
- Sugar - 3 kilos
- Sweeteners - 2 boxes
- Cola - 12 bottles
- Cola Zero - 12 bottles
- Orange soda - 8 bottles
- Iced tea - 8 bottles
- Spa Blauw - 12 bottles
- Spa Rood - 6 bottles
- Apple juice - 8 cartons
- Orange juice - 8 packs
- Lemons - 3 kilos
- Butter - 2 kilos
- Eggs - 10 cartons
- Flour - 8 kilos
- Granulated sugar - 5 kilos
- Vanilla sugar - 10 sachets
- Baking powder - 10 sachets
- Cocoa powder - 2 kilos
- Dark chocolate - 3 kilos
- Milk chocolate - 3 kilos
- White chocolate - 2 kilos
- Raisins - 2 kilos
- Almonds - 2 kilos
- Walnuts - 1 kilo
- Puff pastry - 8 packs
- Croissants - 60 pieces
- Bread rolls - 100 pieces
- Whole grain rolls - 60 pieces
- White sandwich loaves - 8 loaves
- Multigrain bread - 8 loaves
- Ham - 3 kilos
- Cheese slices - 4 kilos
- Young cheese - 2 kilos
- Cream cheese - 2 kilo
- Hummus - 2 kilos
- Chicken breast topping - 2 kilos
- Cucumbers - 4 kilos
- Tomatoes - 4 kilos
- Lettuce - 10 heads
- Arugula - 1 kilo
- Red onion - 1 kilo
- Egg salad - 3 kilos
- Herb cheese - 2 kilos
- Mayonnaise - 3 jars
- Mustard - 3 bottles
- Ketchup - 3 bottles
- Peanut butter - 2 jars
- Strawberry jam - 2 jars
- Vegetable soup - 20 liters
- Soup vegetables - 5 kilos
- Vegetable stock - 2 packs
- Baguettes - 20 pieces
- Butter cookies - 8 packs
- Paprika chips - 8 bags
- Plain chips - 8 bags
- Snacks - 6 bags
- Chocolate Easter eggs - 8 kilos
- Easter bread - 10 pieces
- Apples - 8 kilos
- Bananas - 6 kilos
- Grapes - 5 kilos
- Strawberries - 4 kilos
- Spice mix - 6 jars
- Salt - 2 packs
- Pepper - 2 jars
- Olive oil - 2 liters
- Aluminum foil - 4 rolls
- Plastic wrap - 4 rolls
- Napkins - 1000 pieces
- Paper straws - 500 pieces
- Coffee filters - 4 packs
- Dish soap - 4 bottles
- All-purpose cleaner - 4 bottles
- Disinfectant wipes - 6 packs
- Paper towels - 12 rolls
- Toilet paper - 24 rolls
- Trash bags - 100 pieces
- Hand soap - 6 bottles
- Hand sanitizer - 6 bottles
- Nitrile gloves - 500 pieces
- Paper towels - 12 packs

Tips

Plan one checkout table and cash register box for each active payment point, then add at least one spare box if several suppliers will take payments. Order cash early enough for your bank or cash service to prepare it.
Count reusable cups, coffee cups, plates and cutlery for the busiest serving period, not the full event duration. A practical starting point is 1.5 sets per expected guest when washing or collecting items during the market is difficult.
Measure the distance from the power connection to every coffee machine, kettle and food warmer before ordering extension cords. Keep power strips off the ground and test the complete setup before stalls open.
Provide enough coolers, cooling mats and food containers to separate refrigerated goods from drinks and prepared food. Chill refrigerated items before the market rather than relying on coolers to bring warm food down to temperature.
Buy or print price lists, allergen cards, name badges and route signs before the final setup day. Keep a small reserve of blank cards and signs for supplier changes or missing information.

Frequently asked questions

How many cups and plates do I need for an Easter market?: Start with 1.5 reusable cups, coffee cups, plates and cutlery sets per expected guest if there is no reliable washing point. For 100 guests, that means about 150 of each item, with more needed for long queues or several food stalls.
How many coffee machines and kettles are needed for an Easter market?: Base the number on the serving points rather than the total guest count: allow one coffee machine or kettle per active hot-drink station. For a market with two separate drink stations, prepare at least two of each and check their combined power demand.
When should I buy or prepare Easter market supplies?: Order hired furniture, tents, stalls and power equipment several weeks in advance, especially if the market is on a busy weekend. Buy disposable or printed items at least 7 days before the event so price lists, allergen cards and route signs can still be corrected.
How much cooling equipment do I need for an Easter market?: Use enough coolers and cooling mats to keep refrigerated goods in separate containers, with space for ice or cold packs around the food rather than packing everything tightly. Check the volume of each supplier’s chilled stock at least 3 days beforehand and add capacity if containers are not clearly labelled.

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