What to buy for an Easter fire

An Easter fire needs more than wood and a fire pit. You also need a practical setup for drinks, hot food, seating, lighting, power and waste, especially when the event runs into the evening. Plan quantities from your registration list, then add a small buffer for late arrivals and spillages. Check dietary requirements before shopping, and keep safety equipment and site supplies separate from the food order.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 2
Foldable tablesqty 8
Folding chairsqty 80
Beer tablesqty 6
Bar stoolsqty 8
High tablesqty 6
Clothes racksqty 2

Tableware

Reusable cupsqty 150
Coffee cupsqty 60
Platesqty 120
Cutlery setsqty 120
Serving plattersqty 12
Pitchersqty 6

Kitchen

Coffee machinesqty 2
Kettlesqty 2
Hot drink urnsqty 4
Coolersqty 6
Cutting boardsqty 4
Chef's knifeqty 3
Serving spoonsqty 6
Pliersqty 6
Thermo boxesqty 3

Equipment

Extension cordsqty 6
Cable reelsqty 3
Power stripsqty 6
Walkie-talkiesqty 6
Mobile phonesqty 3
Cash registersqty 2
Cash boxesqty 2
Card machinesqty 2

Lighting

LED light stringsqty 6
Work lightsqty 4
Flashlightsqty 8

Safety

Fire extinguishersqty 4
Fire blanketsqty 4
Water hosesqty 2
Buckets of waterqty 8
First aid kitsqty 2
Safety vestsqty 12
Work glovesqty 16
Safety gogglesqty 12
Hearing protectionqty 8
Crowd control barriersqty 20
Barrier tapeqty 4
Traffic conesqty 12

Decorations

Easter flagsqty 20
Buntingqty 8
Tableclothsqty 8
Menu boardsqty 6
Price holdersqty 10

Cleaning

Waste binsqty 12
Broom setsqty 4
Eye-catchersqty 4
Mopsqty 4
Bucketsqty 6
Cleaning cartsqty 2

Catering

Groceries
- Coffee - 4 packs
- Tea - 6 boxes
- Sugar - 3 packs
- Milk - 12 liters
- Oat milk - 4 liters
- Chocolate milk - 8 liters
- Cola - 12 bottles
- Cola Zero - 8 bottles
- Orange soda - 8 bottles
- Iced tea - 6 bottles
- Spa Blauw - 12 bottles
- Spa Rood - 6 bottles
- Apple juice - 6 packs
- Orange juice - 6 cartons
- Alcohol-free beer - 3 cases
- Beer - 8 crates
- White wine - 12 bottles
- Red wine - 6 bottles
- Rosé - 6 bottles
- Bitter lemon - 4 bottles
- Tonic - 4 bottles
- Lemons - 3 nets
- Ice cubes - 12 bags
- Frankfurters - 12 cans
- White dots - 180 pieces
- Vegetarian sandwiches - 40 pieces
- Hamburgers - 120 pieces
- Vegetarian burgers - 30 pieces
- Burger buns - 150 pieces
- Hot dog buns - 140 pieces
- Herb butter - 8 tubs
- Ketchup - 6 bottles
- Mayonnaise - 6 bottles
- Mustard - 6 bottles
- Satay sauce - 4 jars
- Fried onions - 4 jars
- Pickles - 4 jars
- Lettuce - 12 heads
- Tomatoes - 8 kilograms
- Cucumbers - 6 pieces
- Onions - 5 kilograms
- Paprika chips - 12 bags
- Plain chips - 12 bags
- Savory nuts - 8 bags
- Cheese soufflés - 60 pieces
- Meatballs - 120 pieces
- Apples - 8 kilograms
- Bananas - 6 kilograms
- Grapes - 5 kilograms
- Chocolate eggs - 5 kilogram
- Cookies - 10 packs
- Napkins - 500 pieces
- Aluminum foil - 4 rolls
- Cling film - 3 rolls
- Bread bags - 2 boxes
- Paper towels - 12 rolls
- Trash bags - 4 rolls
- Cleaning product - 4 bottles
- All-purpose cleaner - 4 bottles
- Dish soap - 3 bottles
- Hand soap - 6 bottles
- Hand sanitizer - 6 bottles
- Toilet paper - 48 rolls
- Paper towels - 12 packs
- Kitchen towels - 12 pieces
- Sponges - 12 pieces
- Matches - 4 boxes
- Lighters - 6 pieces
- Chalk - 4 boxes
- Bandages - 4 boxes
- Disposable gloves - 4 boxes

Tips

Allow 2–3 drinks per person for the first hour, then about 1 drink per hour. Buy extra water and non-alcoholic drinks so every guest has a reliable option.
For snacks, plan 4–6 portions per person if there is no full meal. Include separate serving platters, spoons and cutting boards for dietary-restricted food to avoid mix-ups.
Provide one reusable cup per guest plus at least 10% extra, so 100 registered guests means around 110 cups. Add plates and cutlery for the number of people eating rather than the number invited.
Prepare for darkness and unreliable power: use work lights and flashlights at access points, and bring cable reels, extension cords and power strips sized for the equipment you actually use.
Do not leave practical supplies until the day itself. Arrange toilets, waste collection, supplier deliveries and wood collection at least 1–2 weeks ahead, then check the forecast and wind again 24 hours before the fire.

Frequently asked questions

How much food and drink do I need for an Easter fire?: For snacks, allow 4–6 portions per person when there is no full meal. Budget 2–3 drinks per person in the first hour and about 1 drink per hour after that, with water and non-alcoholic options included.
How many cups, plates and cutlery sets should I buy?: Plan one cup per registered guest plus 10% extra; for 100 guests, that is 110 cups. Match plates and cutlery to the number of people eating, then add around 5–10% for replacements.
When should I arrange toilets and waste collection for an Easter fire?: Book portable toilets and waste collection at least 1–2 weeks before the event. Confirm delivery, collection times and access to the site again 2–3 days beforehand.
What should I prepare for lighting and electricity at an Easter fire?: Prepare work lights and flashlights for entrances, paths and service areas, plus cable reels, extension cords and power strips. Test all equipment at least 24 hours before guests arrive and keep cables away from wet or high-traffic areas.

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