What to buy for an Easter fire

An Easter fire needs more than wood and matches. Your shopping list also has to cover hot drinks, cold storage, serving equipment, lighting and basic fire safety after dark. Plan seating and tables for the full group, then add practical items for food preparation and cleanup. Buy disposable essentials or check reusable stock at least one week before the event, so missing equipment can still be sourced before setup day.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 2
Foldable tablesqty 8
Folding chairsqty 80
Beer tablesqty 6
Drink tablesqty 3
Coat racksqty 2

Tableware

Reusable cupsqty 150
Coffee cupsqty 60
Platesqty 100
Cutlery setsqty 100
Serving plattersqty 12
Pitchersqty 6

Equipment

Coffee machinesqty 2
Kettlesqty 2
Coolersqty 4
Extension cordsqty 4
Power stripsqty 4
Portable speakersqty 2
Microphone

Kitchen

Cutting boardsqty 4
Chef's knivesqty 4
Bread knivesqty 3
Pliersqty 4
Serving spoonsqty 6
Ice packsqty 20

Lighting

LED light stringsqty 6
Work lightsqty 4
Flashlightsqty 6

Safety

Fire extinguishersqty 4
Fire blanketsqty 2
Water hosesqty 2
Bucketsqty 8
Sandbagsqty 20
Crowd barriersqty 20
Safety vestsqty 12
First aid kitsqty 2
Earplugsqty 100

Tools

Wooden tongsqty 4
Scoopsqty 4
Rakesqty 4
Wheelbarrowsqty 2
Work glovesqty 12
Wood sawqty 2

Decorations

Easter flagsqty 12
Buntingqty 8
Tableclothsqty 8
Directional signsqty 8

Cleaning

Waste binsqty 10
Waste binsqty 4
Dustpan and brushqty 4
Broomqty 4
Mopsqty 3
Cleaning bucketsqty 3
Washing-up bowlsqty 3

Catering

Groceries
- Coffee - 3 packs
- Decaf coffee - 1 pack
- Black tea - 2 boxes
- Herbal tea - 1 box
- Hot chocolate - 2 packs
- Sugar - 2 packs
- Milk - 8 liters
- Oat milk - 4 liters
- Cola - 12 bottles
- Cola Zero - 8 bottles
- Orange soda - 8 bottles
- Iced tea - 6 bottles
- Spa Blauw - 12 bottles
- Spa Rood - 6 bottles
- Apple juice - 6 packs
- Orange juice - 6 cartons
- Alcohol-free beer - 3 cases
- Beer - 6 crates
- White wine - 12 bottles
- Red wine - 6 bottles
- Sparkling wine - 4 bottles
- Ice cubes - 15 bags
- Baguettes - 20 pieces
- Mini pistolets - 100 pieces
- Currant buns - 40 pieces
- Butter - 6 packs
- Young cheese - 3 kilos
- Brie - 2 kilos
- Ham - 2 kilos
- Chicken breast - 2 kilos
- Hummus - 10 tubs
- Peanut butter - 3 jars
- Jam - 3 jars
- Mayonnaise - 3 bottles
- Ketchup - 3 bottles
- Mustard - 2 jars
- Vegetarian burgers - 30 pieces
- Mini hot dogs - 10 cans
- Tuc crackers - 10 packs
- Paprika chips - 8 bags
- Plain chips - 8 bags
- Savory nuts - 6 bags
- Snacks - 6 bags
- Popcorn - 6 bags
- Apples - 8 kilos
- Bananas - 6 kilos
- Grapes - 5 kilos
- Mandarins - 6 kilos
- Cucumbers - 8 pieces
- Cherry tomatoes - 5 kilo
- Carrots - 5 kilos
- Peppers - 4 kilos
- Mixed salad - 10 bags
- Potato salad - 6 kilos
- Pasta salad - 6 kilos
- Herb butter - 10 tubs
- Olives - 6 jars
- Pickles - 4 jars
- Salt - 2 packs
- Pepper - 2 jars
- Paprika powder - 2 jars
- Garlic powder - 2 jars
- Barbecue sauce - 4 bottles
- Garlic sauce - 4 bottles
- Chili sauce - 2 bottles
- Lemons - 2 kilos
- Aluminum foil - 4 rolls
- Cling film - 3 rolls
- Baking paper - 2 rolls
- Napkins - 500 pieces
- Paper towels - 12 rolls
- Toilet paper - 48 rolls
- Dish soap - 3 bottles
- All-purpose cleaner - 3 bottles
- Disinfectant spray - 3 bottles
- Hand soap - 6 bottles
- Hand sanitizer - 6 bottles
- Trash bags - 100 pieces
- Freezer bags - 4 boxes
- Storage containers - 30 pieces
- Disposable gloves - 200 pieces
- Firelighters - 2 boxes
- Torches - 20 pieces
- Matches - 4 boxes

Tips

Plan two to three drinks per person for the first hour, then add roughly one drink per person for each additional hour. Use coolers and pitchers so drinks can be served without a queue at one table.
For hot drinks, allow one coffee cup per guest plus a 10% spare margin. Check that the coffee machines and kettles can run safely from the available extension cords and power strips.
Count one plate, cutlery set and reusable cup per guest, then add at least 10% extra for dropped or misplaced items. Bring serving platters, serving spoons and pitchers so food and drinks do not have to be passed around.
Prepare food with separate cutting boards, chef’s knives and bread knives, and bring pliers for handling items safely near the fire. Ice packs are useful for keeping perishable food and drinks cold when the coolers are opened repeatedly.
After sunset, provide work lights and flashlights in addition to LED light strings. Keep fire extinguishers and fire blankets immediately accessible, not packed away in a vehicle or storage box.

Frequently asked questions

How many cups and plates do I need for an Easter fire?: Allow one reusable cup, one plate and one cutlery set per guest, plus 10% extra. For 40 guests, that means at least 44 of each item.
How many drinks should I buy for an Easter fire?: Plan two to three drinks per person for the first hour and about one additional drink per person for every following hour. For 30 guests over three hours, buy for roughly 120 to 150 drinks, depending on the weather and what you serve.
When should I buy supplies for an Easter fire?: Check reusable equipment and order missing items at least one week before the event. Buy chilled food, ice and other short-life products on the day before or the day of the fire.
What lighting and safety equipment do I need for an Easter fire?: Use LED light strings for general atmosphere, work lights for preparation areas and at least one flashlight for each key route or volunteer position. Keep fire extinguishers and fire blankets ready before guests arrive, with access clear throughout the evening.

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