Easter fire checklist: what to arrange and when

An Easter fire needs more than a pile of firewood and a few chairs. This checklist covers the practical order: permits and fire rules first, then guests, supplies, site setup and final safety checks. Plan the firewood delivery early, confirm dietary requirements, and check the forecast before buying food and setting up tents. On the day, keep emergency exits clear and place firefighting equipment where everyone responsible can reach it.

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The plan, step by step

Every task with its own sub-checklist, in the order you'll actually need them.

Preparations

Apply for a permit for the Easter fire
Check fire safety rules
2 people
Inspect the venue and grounds
2 people
Inform nearby residents
2 people
Send invitations
2 people
Process registrations
Collect dietary requirements
Arranging firewood delivery
Check securing materials
2 people
Reserve tables and chairs
Check the weather forecast
Check the shopping list
2 people
Do the shopping
2 people
Check firewood
2 people
Chill drinks
2 people
Prepare snacks
3 people
Set out tableware and supplies
2 people
Check the venue for safety
3 people
Build the bonfire stack safely
6 people
Clear emergency exits
2 people
Put up barriers
3 people
Place warning signs
2 people
Set out firefighting equipment
2 people
Hang lighting
3 people
Set up tents
4 people
Set up tables and chairs
4 people
Set up the buffet and serving area
3 people
Set up the coffee and tea station
2 people
Set out drinks and ice
2 people
Arrange snacks on platters
3 people
Brief volunteers
2 people

Event

Track registrations
2 people
Welcome guests
3 people
Serve snacks
3 people
Serve coffee and tea
2 people
Refill drinks
2 people
Empty trash bins
2 people
Guard the bonfire and crowd
4 people
Light the fire
3 people
Check the safety zone
3 people
Inform guests about fire safety
2 people
Check residual heat and smoke
3 people
Extinguish the fire safely
4 people
See guests out
3 people

Aftercare

Check the fire remains
3 people
Remove ash and wood remnants
4 people
Remove barriers
3 people
Take down tents
4 people
Take down tables and chairs
4 people
Collect and sort waste
4 people
Wash dishes
3 people
Clean the grounds
4 people
Inventory materials
2 people
Return borrowed materials
2 people
Clear away leftover food
2 people
Remove decorations
2 people

What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 2
Tablesqty 8
Chairsqty 60
High tablesqty 4
Tableclothsqty 8

Tableware

Platesqty 80
Bowlsqty 40
Mugsqty 60
Glassesqty 100
Cutlery setsqty 80
Serving traysqty 8

Kitchen

Coffee machinesqty 2
Kettlesqty 2
Thermos flasksqty 6
Coolersqty 4
Cutting boardsqty 4
Chef's knifeqty 4
Serving tongsqty 6
Scissorsqty 3
Bottle openersqty 4

Safety

Fire extinguishersqty 4
Fire blanketsqty 4
Water barrelsqty 3
Fire hosesqty 2
Work glovesqty 12
Safety gogglesqty 8
First aid kitsqty 2
Crowd control barriersqty 20
Traffic conesqty 20
Warning signsqty 8
Flashlightsqty 8

Equipment

Battery lampsqty 12
Extension cordsqty 6
Power stripsqty 4
Mobile chargersqty 4

Grounds

Firewood
Wooden polesqty 30
Barrier tapeqty 6

Decorations

Easter flagsqty 12
Buntingqty 8
Lanternsqty 12

Cleaning

Waste binsqty 8
Litter pickersqty 4
Bucketsqty 6
Spongesqty 8
Dish brushesqty 4
Broom setsqty 4
Scoopsqty 4
Wheelbarrowsqty 2

Catering

Groceries

Tips

Start with the permit and fire-safety rules before inviting people. Some approvals or notifications can take several weeks, and nearby residents should be informed before the event.
Arrange the firewood delivery early and check the stack on site. Keep securing materials, work gloves and safety goggles ready before building the bonfire.
Count tables, chairs, tableware and drinkware against the registration list rather than guessing. Cold-weather events often need more mugs, hot drinks and thermos flasks than expected.
Make a weather decision at a fixed time, such as 48 hours before the fire. That gives you time to adjust tents, seating, food shopping and lighting instead of reacting on the day.
Set up barriers, traffic cones, warning signs and clear emergency exits before guests arrive. Put fire extinguishers, fire blankets, water barrels and hoses in visible, accessible positions.

Frequently asked questions

How early should I apply for an Easter fire permit?: Start at least 4 to 6 weeks before the planned fire, unless your local authority specifies a different deadline. Check the rules before confirming the venue or sending invitations.
How much firewood do I need for an Easter fire?: The amount depends on the permitted fire size and burn time, so confirm the limit with the responsible authority first. Arrange delivery at least 1 week ahead and inspect the wood before building the stack.
When should I check the weather for an Easter fire?: Check the forecast 7 days before the event, then make the final weather decision 48 hours beforehand. Recheck it on the morning of the fire before setting up tents, lighting and seating.
When should I collect dietary requirements for an Easter fire?: Ask for dietary requirements with the invitation and set a reply deadline 7 to 10 days before the event. Use the final registration count to plan snacks, serving bowls and separate preparation space.

Start this plan in Lizzt

Every task and item on this page, ready in your own event. Invite people, split the work, and see who has done what.