Easter fire shopping list

An Easter fire needs more than firewood and drinks. Plan supplies for serving food, keeping guests comfortable outdoors and managing the fire safely from arrival until everyone leaves. This list covers the practical items behind the plan, including tables, tents, hot drinks equipment, coolers and emergency gear. Check quantities against your guest registrations, dietary requirements and the forecast before you shop or arrange deliveries.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 2
Tablesqty 8
Chairsqty 60
High tablesqty 4
Tableclothsqty 8

Tableware

Platesqty 80
Bowlsqty 40
Mugsqty 60
Glassesqty 100
Cutlery setsqty 80
Serving traysqty 8

Kitchen

Coffee machinesqty 2
Kettlesqty 2
Thermos flasksqty 6
Coolersqty 4
Cutting boardsqty 4
Chef's knifeqty 4
Serving tongsqty 6
Scissorsqty 3
Bottle openersqty 4

Safety

Fire extinguishersqty 4
Fire blanketsqty 4
Water barrelsqty 3
Fire hosesqty 2
Work glovesqty 12
Safety gogglesqty 8
First aid kitsqty 2
Crowd control barriersqty 20
Traffic conesqty 20
Warning signsqty 8
Flashlightsqty 8

Equipment

Battery lampsqty 12
Extension cordsqty 6
Power stripsqty 4
Mobile chargersqty 4

Grounds

Firewood
Wooden polesqty 30
Barrier tapeqty 6

Decorations

Easter flagsqty 12
Buntingqty 8
Lanternsqty 12

Cleaning

Waste binsqty 8
Litter pickersqty 4
Bucketsqty 6
Spongesqty 8
Dish brushesqty 4
Broom setsqty 4
Scoopsqty 4
Wheelbarrowsqty 2

Catering

Groceries
- Coffee - 3 packs
- Tea - 4 boxes
- Sugar - 2 packs
- Milk - 8 liters
- Oat milk - 3 liters
- Chocolate milk - 6 liters
- Cola - 12 bottles
- Cola Zero - 8 bottles
- Orange soda - 8 bottles
- Iced tea - 8 bottles
- Spa Blauw - 10 bottles
- Spa Rood - 6 bottles
- Apple juice - 6 packs
- Orange juice - 6 cartons
- Beer - 8 crates
- Alcohol-free beer - 2 crates
- Red wine - 12 bottles
- White wine - 12 bottles
- Bubbles - 6 bottles
- Paprika chips - 8 bags
- Plain chips - 8 bags
- Tortilla chips - 8 bags
- Salsa - 6 jars
- Savory nuts - 6 bags
- Salted breadsticks - 6 bags
- Cheese cubes - 3 kilo
- Liver sausage - 2 kilos
- Grapes - 4 kilos
- Apples - 40 pieces
- Cucumbers - 8 pieces
- Cherry tomatoes - 4 kilos
- Carrots - 3 kilos
- Hummus - 8 tubs
- Baguettes - 12 pieces
- Herb butter - 12 tubs
- Mini sausages - 5 kilos
- Puff pastry snacks - 200 pieces
- Vegetarian snacks - 100 pieces
- Vegan snacks - 50 pieces
- Sandwiches - 100 pieces
- Herb cheese - 2 kilos
- Young cheese - 2 kilos
- Ham - 1,5 kilo
- Chicken breast slices - 1.5 kilos
- Plain hummus - 1 kilo
- Mayonnaise - 2 bottles
- Ketchup - 2 bottles
- Mustard - 2 jars
- Frankfurters - 10 cans
- Tomato soup - 8 liters
- Soup rolls - 80 pieces
- Cookies - 6 packs
- Chocolate eggs - 3 kilos
- Sugar packets - 300 pieces
- Stirrers - 300 pieces
- Napkins - 500 pieces
- Baking paper - 3 rolls
- Aluminum foil - 3 rolls
- Cling film - 2 rolls
- Disposable cups - 300 pieces
- Disposable plates - 200 pieces
- Wooden cutlery - 250 sets
- Trash bags - 100 pieces
- Pedal bin liners - 50 pieces
- Paper towels - 12 rolls
- Toilet paper - 24 rolls
- Dish soap - 3 bottles
- All-purpose cleaner - 3 bottles
- Hand soap - 6 bottles
- Hand sanitizer - 6 bottles
- Cleaning wipes - 4 packs
- Rubber gloves - 12 pairs

Tips

Plan around two to three drinks per person for the first hour, then about one drink per person for each additional hour. Add extra water and use coolers so drinks remain cold throughout the evening.
For food service, allow one plate, bowl, mug, glass and cutlery set per guest, plus roughly 10% extra. Serving trays, tongs, a cutting board and a chef’s knife prevent guests from handling shared food.
Provide at least one table for food and drinks, with enough chairs for guests who need to sit. If the event runs after dark, arrange lighting for tables, paths and entrances rather than relying on the fire alone.
Keep firefighting equipment close to the fire area, not inside a locked tent or across the venue. Use water barrels, fire extinguishers, fire blankets and hoses according to the local fire-safety requirements.
Pack work gloves and safety goggles for the people handling firewood or building the stack. Bring warning signs, traffic cones and crowd-control barriers before guests arrive, so the fire area is already separated.

Frequently asked questions

How much firewood do I need for an Easter fire?: The amount depends on the permitted fire size, burn time and local rules, so confirm the required volume with the firewood supplier and the authority issuing the permit. Arrange delivery at least 3–7 days before the event and keep the wood dry until use.
How many cups and glasses should I buy for an Easter fire?: Allow one mug and one glass per guest, plus at least 10% extra for breakage, misplaced items and refills. For 50 guests, that means at least 55 mugs and 55 glasses.
What food and drink equipment is needed for an Easter fire?: Plan coolers for cold drinks, coffee machines or kettles for hot drinks, and thermos flasks to keep them available outdoors. For preparation and serving, have at least one cutting board, one chef’s knife, serving tongs and several serving trays.
When should I buy supplies for an Easter fire?: Buy non-perishable tableware, safety supplies and lighting at least 7 days ahead. Shop for fresh snacks and chilled drinks 1–2 days before the event, then chill the drinks and check the complete list on the day.

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