What you need for an Easter celebration

Planning an Easter celebration means more than buying chocolate eggs. This shopping list covers the practical items for a buffet, drinks station, coffee and tea service, decorated tables, and Easter games. Check quantities against your guest count, then add a small buffer for breakages, spills, and extra servings. Buy chilled drinks close to the event, and check equipment such as kettles, coffee machines, coolers, extension cords, and power strips before shopping day.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Tablesqty 8
Chairsqty 55
Buffet tablesqty 3
Coat rack

Tableware

Platesqty 60
Dessert platesqty 60
Glassesqty 70
Coffee cupsqty 55
Cutlery setsqty 60
Serving spoonsqty 10

Decorations

Easter tableclothqty 8
Easter buntingqty 4
Artificial flowersqty 12
Easter figurinesqty 10
Decorative eggsqty 30
Napkin holdersqty 8
Name badgesqty 60
Tealight holdersqty 12

Equipment

Coolersqty 4
Kettlesqty 2
Coffee machinesqty 2
Bluetooth speakersqty 2
Extension cordsqty 3
Power stripsqty 3
Thermos flasksqty 4

Kitchen

Cutting boardsqty 4
Chef's knivesqty 4
Mixing bowlsqty 5
Serving bowlsqty 10
Serving plattersqty 8
Aluminum foilqty 2
Food storage containersqty 12

Game materials

Plastic Easter eggsqty 60
Easter basketsqty 12
Easter game cardsqty 6
Chalkqty 2

Lighting

LED light stringsqty 4
Battery lanternsqty 4

Cleaning

Bucketsqty 3
Mopsqty 3
Broom setsqty 2

Catering

Groceries
- White rolls - 60 pieces
- Whole grain bread - 6 loaves
- Croissants - 40 pieces
- Butter - 1 kilo
- Young cheese - 2 kilos
- Brie - 1 kilo
- Cream cheese - 1 kilo
- Hummus - 1.5 kilos
- Chicken breast slices - 1.5 kilos
- Back ham - 1.5 kilos
- Egg salad - 1.5 kilos
- Jam - 4 jars
- Honey - 2 jars
- Eggs - 60 pieces
- Mayonnaise - 2 jars
- Mustard - 2 jars
- Ketchup - 2 bottles
- Mixed lettuce - 3 kilos
- Cucumbers - 8 pieces
- Cherry tomatoes - 3 kilos
- Bell peppers - 12 pieces
- Red onions - 2 kilos
- Carrots - 2 kilo
- Potatoes - 8 kilos
- Asparagus - 3 kilos
- Quiche - 8 pieces
- Vegetarian quiche - 4 pieces
- Herb cheese - 1 kilo
- Fresh parsley - 6 bunches
- Fresh chives - 6 bunches
- Salt - 1 pack
- Black pepper - 1 jar
- Olive oil - 2 bottles
- Vinegar - 1 bottle
- Chocolate Easter eggs - 4 kilos
- Easter stollen - 6 pieces
- Apple pies - 4 pieces
- Whipped cream - 3 liters
- Vanilla ice cream - 5 liters
- Strawberries - 4 kilos
- Grapes - 4 kilos
- Apples - 40 pieces
- Coffee - 4 packs
- Tea - 3 boxes
- Sugar - 2 kilos
- Milk - 8 liters
- Oat milk - 4 liters
- Cola - 8 bottles
- Cola Zero - 6 bottles
- Sinas - 6 bottles
- sparkling water - 8 bottles
- Still water - 12 bottles
- Apple juice - 6 packs
- Orange juice - 6 cartons
- Non-alcoholic beer - 24 bottles
- Red wine - 8 bottles
- White wine - 8 bottles
- Beer - 48 bottles
- Ice cubes - 10 bags
- Paper napkins - 6 packs
- Paper towels - 6 rolls
- Toilet paper - 24 rolls
- Trash bags - 3 rolls
- Dish soap - 2 bottles
- All-purpose cleaner - 2 bottles
- Sponges - 2 packs

Tips

Plan one dinner plate, one dessert plate, one glass, and one complete cutlery set per guest, then add 10% extra for replacements and seconds.
For the drinks table, allow two to three drinks per person during the first hour. Chill them in coolers several hours before guests arrive rather than relying on a last-minute ice run.
Set aside at least one serving spoon or utensil for every buffet dish, plus two extra for shared bowls and desserts. This prevents guests from using eating cutlery at the buffet.
Count coffee cups, kettles, coffee machines, and thermos flasks together. If several guests will drink coffee at once, prepare at least two serving points or refill equipment before the coffee break.
Buy or gather decorations before the final setup day. Tablecloths, bunting, artificial flowers, figurines, decorative eggs, napkin holders, and tealight holders are easy to overlook when the focus is on food.

Frequently asked questions

How many plates and glasses do I need for an Easter celebration?: Allow one dinner plate, one dessert plate, and one glass per guest, plus 10% extra. For 20 guests, that means 22 of each item where possible, especially if the event lasts several hours.
How much food and drink should I buy for Easter lunch?: For a buffet, plan about 500–700 g of food per adult across main dishes, vegetables, bread, and dessert. Buy two to three drinks per person for the first hour, then add roughly one drink per person for each additional hour.
When should I buy the Easter celebration supplies?: Buy tableware, decorations, kitchen equipment, and shelf-stable ingredients 3–7 days ahead. Purchase fresh vegetables and desserts 1–2 days before, and chill drinks at least 4 hours before guests arrive.
What do people often forget for an Easter celebration?: Serving spoons, dessert plates, napkin holders, name badges, coat storage, and extension cords are commonly missed. Check these items at least 24 hours before setup, along with the power strips needed for coffee machines and speakers.

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