What to buy for an Easter celebration in a care facility

Use this shopping list to prepare an Easter celebration that works for residents, visitors and staff in a care facility. Plan tableware for every course, plus extra cups and teaspoons for coffee and tea throughout the event. The buffet needs serving equipment, food warmers and clear allergen information, while the room needs safe, accessible furniture and simple Easter decorations. Check dietary requirements and the final participant list before buying food or setting the tables.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Tablesqty 8
Chairsqty 60
Buffet tablesqty 3
Tableclothsqty 8
Stoolsqty 4

Tableware

Dinner platesqty 60
Deep platesqty 60
Dessert platesqty 60
Coffee cupsqty 60
Drinking glassesqty 70
Knivesqty 60
Forksqty 60
Spoonsqty 60
Teaspoonsqty 60

Kitchen

Serving spoonsqty 8
Soup bowlsqty 6
Serving traysqty 6
Thermos flasksqty 6
Coffee machinesqty 2
Kettlesqty 2
Food warmersqty 4
Cutting boardsqty 4
Bread knivesqty 3
Coolersqty 3

Decorations

Easter branchesqty 4
Easter eggs for decorationqty 60
Easter flagsqty 4
Artificial flowersqty 12
Vasesqty 6
Name badgesqty 60

Equipment

Portable speaker
Wireless microphone
Extension cordsqty 3
Power stripsqty 3

Cleaning

Waste binsqty 6
Cleaning cart
Broom and dustpanqty 2

Catering

Groceries
- Coffee - 4 packs
- Decaf coffee - 1 pack
- Black tea - 2 boxes
- Herbal tea - 2 boxes
- Sugar - 2 kilos
- Sweetener - 1 box
- Semi-skimmed milk - 8 liters
- Lactose-free milk - 2 liters
- Oat milk - 2 liter
- Cola - 6 bottles
- Cola Zero - 4 bottles
- Sinas - 4 bottles
- Apple juice - 6 packs
- Orange juice - 6 cartons
- Spa Blauw - 6 bottles
- Spa Red - 4 bottles
- Alcohol-free beer - 12 bottles
- Lemons - 8 pieces
- Butter - 3 packs
- Margarine - 2 tubs
- White casino bread - 6 loaves
- Whole wheat casinobread - 6 loaves
- Mini pistolets - 60 pieces
- Young cheese - 2 kilos
- Aged cheese - 2 kilo
- Back ham - 1.5 kilos
- Chicken breast slices - 1.5 kilos
- Hummus - 1 kilo
- Cucumbers - 6 pieces
- Tomatoes - 2 kilos
- Lettuce - 4 heads
- Vegetable soup - 12 liters
- Gluten-free bread - 2 loaves
- Vegetarian quiches - 12 pieces
- Apple pies - 4 pieces
- Easter Cupcakes - 60 pieces
- Whipped cream - 4 aerosol cans
- Chocolate eggs - 2 kilos
- Bananas - 3 kilos
- Grapes - 3 kilos
- Mandarins - 3 kilo
- Mayonnaise - 1 bottle
- Ketchup - 1 bottle
- Mustard - 1 jar
- Pepper - 1 can
- Salt - 1 pack
- Paper napkins - 6 packs
- Aluminum foil - 2 rolls
- Cling film - 2 rolls
- Paper towels - 6 rolls
- Trash bags - 2 rolls
- Dish soap - 2 bottles
- All-purpose cleaner - 2 bottles
- Disinfectant wipes - 4 packs
- Toilet paper - 24 rolls
- Liquid hand soap - 4 bottles

Tips

Count one dinner plate, deep plate and dessert plate per guest, then add at least 10% extra for breakages, spills and late additions. Provide enough teaspoons for repeated coffee and tea service.
Allow two drinking glasses per person if drinks will be served before and during the meal. Chill drinks in coolers early, and keep thermos flasks, coffee machines and kettles ready for continuous hot drinks.
For a buffet, prepare one serving spoon for each dish and use serving trays for items that need to move from the kitchen. Food warmers should be available for every hot dish rather than sharing one between several dishes.
Buy or gather seating that leaves clear wheelchair spaces and unobstructed walkways. Check the room before delivery so tables, chairs and buffet tables do not block entrances or routes to facilities.
Keep Easter branches, flags, artificial flowers and decorative eggs away from walkways and food. Buy name badges before the event and prepare visible allergen information at least one day before serving.

Frequently asked questions

How much tableware do I need for an Easter celebration in a care facility?: Plan one dinner plate, deep plate, dessert plate, knife, fork and spoon per registered guest, plus 10% extra. For coffee and tea, allow at least two cups and two teaspoons per person if washing up during the event is not possible.
How many drinks should I buy for a care facility Easter celebration?: Allow two to three drinks per person for the first hour, then about one drink per person for each additional hour. Add coffee and tea separately, with enough hot-water capacity for at least two servings per guest.
When should I check dietary requirements before shopping?: Collect dietary requirements when registrations are processed and confirm them against the participant list at least 3 days before the celebration. Check the labels again when food arrives and display allergen information before guests are served.
How early should I buy Easter decorations and buffet supplies?: Check the shopping list 7 days before the event and complete the main purchase at least 2 days ahead. Buy chilled food and fresh items as close to the event as storage and catering arrangements allow.

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