What to buy for an Easter bingo

For an Easter bingo, you need more than bingo cards and prizes. Plan supplies for each player, a clearly marked prize table, refreshments, serving equipment and a reliable way to call the numbers. Buy or gather the game materials before shopping for food, then check dietary requirements and registration numbers so you do not run short. The quantities below are easiest to calculate once you know how many people will attend and how many rounds you are running.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Tablesqty 6
Chairsqty 55
Buffet tablesqty 2
Tableclothsqty 8

Game materials

Bingo formsqty 150
Bingo cage
Bingo number ballsqty 90
Bingo markersqty 60
Reservation formsqty 20
Pen setsqty 6
Prizesqty 20
Prize table

Equipment

Portable speaker
Microphone
Extension cordsqty 2
Power stripsqty 2
Rechargeable batteriesqty 8

Tableware

Reusable cupsqty 70
Platesqty 70
Forksqty 70
Knivesqty 70
Spoonsqty 70
Serving spoonsqty 6
Serving plattersqty 8
Serving tongsqty 4

Kitchen

Coffee makerqty 2
Kettlesqty 2
Thermos flasksqty 4
Coolersqty 3
Ice cube traysqty 4

Decorations

Easter table decorationsqty 8
Easter garlandsqty 6
Plastic Easter eggsqty 40
Easter flower arrangementsqty 6
Decorative basketsqty 4

Lighting

LED light stringsqty 4
Table lampsqty 4

Cleaning

Waste binsqty 4
Bucketsqty 2
Mopsqty 2
Broom and dustpanqty 2
Cleaning glovesqty 6

Catering

Groceries
- Coffee - 2 packs
- Tea - 3 boxes
- Sugar - 1 kilo
- Milk - 6 liters
- Oat milk - 2 liter
- Cola - 6 bottles
- Cola Zero - 6 bottles
- Sinas - 4 bottles
- Ice tea - 4 bottles
- Spa Blauw - 8 bottles
- Spa Red - 4 bottles
- Apple juice - 3 packs
- Orange juice - 3 cartons
- Beer - 48 cans
- Alcohol-free pilsner - 12 cans
- White wine - 6 bottles
- Red wine - 3 bottles
- Paprika chips - 4 bags
- Plain chips - 4 bags
- Tortilla chips - 4 bags
- Salted nuts - 3 bags
- Salty breadsticks - 3 bags
- Cheese cookies - 3 packs
- Mini sandwiches - 60 pieces
- Wraps - 20 pieces
- Hummus - 4 tubs
- Cream cheese - 3 tubs
- Young cheese - 1,5 kilo
- Back ham - 1 kilo
- Cucumbers - 4 pieces
- Cherry tomatoes - 1 kilo
- Grapes - 2 kilos
- Strawberries - 1 kilo
- Chocolate Easter eggs - 4 bags
- Mini Easter cookies - 4 packs
- Cream puffs - 3 boxes
- Ice cubes - 8 bags
- Napkins - 150 pieces
- Coffee filters - 2 packs
- Stirrers - 100 pieces
- Cocktail sticks - 2 boxes
- Cling film - 2 rolls
- Aluminum foil - 2 rolls
- Paper towels - 6 rolls
- Trash bags - 3 rolls
- Dish soap - 2 bottles
- All-purpose cleaner - 2 bottles
- Toilet paper - 24 rolls
- Hand soap - 3 bottles

Tips

Prepare one bingo form and one set of markers per player, plus at least 10% extra forms and markers for late registrations, spills or lost pieces.
Plan one prize for every winning place in each round, then add two spare prizes in case a tie needs a second draw or a prize is damaged while being wrapped.
For drinks, allow two to three servings per person for the first hour, then about one serving per person for every additional hour. Chill drinks in coolers before guests arrive and keep hot drinks in thermos flasks.
For a seated event, count one chair and roughly one place setting per guest, then add five spare settings. Use reusable cups, plates, forks, knives and spoons, with serving spoons, platters and tongs for the buffet.
Test the portable speaker and microphone at least one day before the bingo. Pack extension cords, power strips and fully charged rechargeable batteries so the number calls remain audible throughout the rounds.

Frequently asked questions

How many bingo cards do I need for an Easter bingo?: Prepare one bingo form per registered player and keep at least 10% extra. For 40 players, that means 44 forms, along with enough markers for every player.
How many prizes should I buy for Easter bingo?: Buy one prize for each winning place in every round. If you run 5 rounds with one winner per round, buy 5 prizes and add 2 spare prizes for ties or damaged packaging.
How much food and drink do I need for Easter bingo?: For drinks, allow 2 to 3 servings per person during the first hour and about 1 serving per person for each later hour. For buffet food, use the confirmed registrations and add roughly 10% extra, especially after collecting dietary requirements.
When should I prepare the Easter bingo supplies?: Order bingo materials and decorations at least 2 weeks before the event, and buy fresh food and ice within 1 to 2 days of the bingo. Check the forms, wrap the prizes and test the sound equipment no later than the day before.

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