DVD market checklist: what to arrange and when

A DVD market needs more than tables and boxes of discs. You have to coordinate sellers, assign spaces, prepare prices and payment rules, and make it easy for visitors to find and test items. This checklist puts the work in a practical order, from booking the venue and collecting registrations to connecting power and opening the cash registers. It also highlights details that are often left until the last minute, such as stall numbers, extension cords and change for the register.

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The plan, step by step

Every task with its own sub-checklist, in the order you'll actually need them.

Preparations

Reserve venue
Draw up sales terms
2 people
Invite participants
2 people
Publish visitor information
Process registrations
2 people
Collect dietary requirements
Assign sales tables
2 people
Send confirmations
Hang promotional posters
2 people
Inventory the DVD selection
2 people
Prepare stall numbers
Prepare price tags
2 people
Prepare cash register rules
2 people
Do the shopping
2 people
Arrange cash for the register
Test DVD players
2 people
Sort sales materials
2 people
Lay out route signs

Event

Set up tables and chairs
4 people
Install the power supply
2 people
Set up DVD test stations
2 people
Place stall numbers
2 people
Arrange the sales tables
3 people
Hang decorations
2 people
Set up the cash registers
2 people
Chill drinks
2 people
Prepare coffee and tea
2 people
Set out snacks
2 people
Staff the information desk
Receive vendors
3 people
Welcome visitors
2 people
Operating the cash register
2 people
Support vendors
2 people
Check test stations
Serve snacks
2 people
Refill drinks
Refill coffee and tea
Empty trash bins
Close the cash register temporarily
2 people
Announce final sales round
Check out vendors
2 people

Aftercare

Close out the registers
2 people
Collecting DVDs and materials
4 people
Take down tables and chairs
4 people
Switch off equipment
2 people
Collect waste
2 people
Clean the venue
3 people
Wash dishes
2 people
Return materials
2 people
Return borrowed items

What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Foldable tablesqty 12
Chairsqty 16
Display racksqty 4
Plastic containersqty 30
Tableclothsqty 12

Equipment

DVD playersqty 2
Screensqty 2
Extension cordsqty 6
Power stripsqty 6
Cable reelsqty 2
Portable speaker

Lighting

LED lampsqty 4

Decorations

DVD market bannerqty 2
Directional signsqty 8
Booth numbersqty 20
Table displaysqty 12
String lightsqty 4

Sales materials

Cash registersqty 2
Cash receipt bookqty 2
Price stickersqty 6
Pensqty 20
Clipboardsqty 6
Calculatorsqty 3
Cardboard moving boxesqty 30

Tableware

Reusable cupsqty 80
Coffee cupsqty 40
Platesqty 50
Cutlery setsqty 50

Kitchen

Coffee machinesqty 2
Kettlesqty 2
Coolersqty 3

Cleaning

Waste binsqty 6
Bucketsqty 2
Mopsqty 2
Broomsqty 2
Dustpan and brushqty 2

Catering

Groceries

Tips

Set the venue, sales terms and seller registration deadline before inviting participants. Send confirmations only after you have assigned every seller a sales table and collected dietary requirements.
Prepare the DVD inventory and price stickers several days before the market. Give each stall a number and keep spare pens, calculators and cardboard boxes available for sorting stock.
Test every DVD player, screen, power strip and extension cord before setup day. Use separate test stations so sellers can check discs without blocking the sales tables.
Prepare the cash register rules in writing and arrange cash for the register before doors open. Keep the cash receipt book, calculators and payment materials together at each register.
Allow at least two hours for setup when you need to place tables, chairs, stall numbers, route signs, decorations and DVD test stations. Tape down cable runs and check the power supply before visitors arrive.

Frequently asked questions

How far in advance should I organise a DVD market?: Book the venue and define the sales terms at least 6 to 8 weeks before the market. Open seller registration soon afterwards, so you have time to assign tables, send confirmations and publish visitor information.
How many tables do I need for a DVD market?: Plan at least one assigned sales table per participating seller, then add space for DVD test stations, cash registers and visitor circulation. Finalise the layout 1 to 2 weeks before the event, once registrations have closed.
When should I prepare DVD prices and stall numbers?: Prepare the inventory, price stickers and stall numbers at least 3 days before opening. This leaves time to correct missing prices, reorganise boxes and print replacement signs instead of doing it during setup.
How long does it take to set up a DVD market?: Allow around 2 hours for a small market with tables, chairs, test stations and payment points. Add extra time if you need to install cable reels, several screens or a larger power supply.

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