What you need for a driving school open day

A driving school open day needs more than cars and instructors. Visitors move between reception, information tables, refreshments and trial lessons, so supplies must support each stop without creating queues. Plan printed visitor lists, name stickers and information packs before the day, and check power, charging and weather protection for the equipment. This shopping list covers the practical items to buy, collect or bring for a smooth open day.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Foldable tablesqty 8
Folding chairsqty 50
Counter table
Tableclothsqty 8
High tablesqty 4
Umbrella stand

Equipment

Driving school carsqty 3
Laptopqty 2
Tabletsqty 2
Printer
Extension cordsqty 4
Power stripsqty 4
Charging cablesqty 6
Portable speaker
Megaphone
Coffee machinesqty 2
Kettlesqty 2
Coolersqty 3
Thermos flasksqty 4
Cable reelsqty 2

Tableware

Reusable cupsqty 100
Coffee cupsqty 60
Platesqty 60
Cutlery setsqty 60
Serving spoonsqty 6
Serving traysqty 6

Decorations

Driving school flagsqty 4
Bannersqty 2
Balloonsqty 100
Balloon ribbonqty 2
Tapeqty 4
Directional signsqty 8
Pavement signsqty 3
Name stickersqty 150
Table signsqty 8

Kitchen

Cutting boardsqty 3
Bread knivesqty 2
Kitchen knivesqty 3
Scissorsqty 3
Serving tongsqty 4
Measuring cupsqty 2
Dishpanqty 2
Cooling matsqty 6

Sports equipment

Traffic conesqty 20
Bollardsqty 12
Barrier tapeqty 4
Reflective vestsqty 10
Parking discsqty 20
Measuring tape

Catering

Information brochuresqty 150
Registration formsqty 100
Trial lesson formsqty 80
Clipboardsqty 10
Ballpoint pensqty 30
Wristbandsqty 150
Groceries
- Coffee - 4 packs
- Decaf coffee - 1 pack
- Tea - 4 boxes
- Sugar - 2 packs
- Mints - 1 box
- Milk - 8 liters
- Oat milk - 3 liters
- Cola - 6 bottles
- Cola Zero - 6 bottles
- Sinas - 4 bottles
- Ice tea - 4 bottles
- Spa Blauw - 8 bottles
- Spa Red - 4 bottles
- Apple juice - 4 packs
- Orange juice - 4 cartons
- Lemons - 12 pieces
- Ice cubes - 8 bags
- Mini water bottles - 100 pieces
- Mini croissants - 80 pieces
- Mini cheese rolls - 80 pieces
- Mini sausage rolls - 60 pieces
- Wraps - 40 pieces
- Hummus - 4 tubs
- Cream cheese - 4 tubs
- Cheese slices - 3 packs
- Ham slices - 3 packs
- Cucumbers - 6 pieces
- Bell peppers - 6 pieces
- Cherry tomatoes - 3 trays
- Mixed salads - 4 bags
- Grapes - 4 bunches
- Apples - 50 pieces
- Bananas - 30 pieces
- Paprika chips - 4 bags
- Plain chips - 4 bags
- Tortilla chips - 4 bags
- Salsa - 4 jars
- Salted nuts - 4 bags
- Olives - 4 jars
- Herb cream cheese - 3 tubs
- Mayonnaise - 2 bottles
- Ketchup - 2 bottles
- Mustard - 2 bottles
- Napkins - 300 pieces
- Paper straws - 150 pieces
- Aluminum foil - 2 rolls
- Cling film - 2 rolls
- Baking paper - 2 rolls
- Paper towels - 12 rolls
- Dish soap - 3 bottles
- All-purpose cleaner - 3 bottles
- Disinfectant wipes - 6 packs
- Microfiber cloths - 12 pieces
- Sponges - 6 pieces
- Rubber gloves - 6 pairs
- Trash bags - 50 pieces
- Toilet paper - 24 rolls
- Hand soap - 4 bottles
- Paper towels - 8 packs
- Air freshener - 2 spray cans
- Bandages - 2 boxes
- Hand sanitizer - 4 bottles
- AA batteries - 12 pieces
- AAA batteries - 12 pieces

Tips

Prepare one printed visitor list for reception and keep spare copies nearby. Bring extra name stickers and pens so late registrations do not slow down check-in.
For refreshments, allow around 2–3 drinks per visitor during a two-hour open day, plus extra water for instructors and trial-lesson participants. Chill drinks in coolers before doors open.
Count tables by function: reception, information, refreshments and materials each need a clear surface. Add at least one spare folding table if the venue allows it.
Charge every tablet, laptop and portable speaker the evening before, then pack charging cables, power strips and extension cords together. Bring cable reels where equipment will be spread across the venue.
Prepare driving school flags, banners and balloons before setup day, including balloon ribbon and suitable weights. An umbrella stand can also keep umbrellas and wet-weather items away from the reception desk.

Frequently asked questions

What drinks do I need for a driving school open day?: Plan about 2–3 drinks per visitor for the first two hours, including water, coffee and tea. Add extra for instructors and anyone taking a trial lesson, and chill bottled drinks before guests arrive.
How many tables are needed for a driving school open day?: Allow one table each for reception, information, refreshments and printed materials, then add one spare if space permits. Use high tables separately if visitors need somewhere to stand and talk.
What should I bring for registration at a driving school open day?: Bring the printed visitor list, name stickers, a laptop or tablet, and charging cables. Prepare the list and information packs at least one day beforehand, with spare stickers for walk-in visitors.
When should the driving school cars be checked and refuelled?: Check every car and confirm the trial-lesson route on the day before the open day. Refuel the lesson cars before setup or no later than the morning of the event, so bookings are not delayed.

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