Disco Night Shopping List

A disco night needs more than music and a few lights. Plan the drinks, serving items, decorations and technical equipment together so guests can move easily, find the cloakroom and stay supplied throughout the evening. Use this list alongside your run sheet and guest registrations. Check dietary requirements before buying catering, chill drinks in advance, and test every cable, speaker and light before guests arrive.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Tablesqty 8
Chairsqty 40
Coat racksqty 4
Stoolsqty 8

Tableware

Reusable cupsqty 150
Platesqty 120
Bowlsqty 40
Cutlery setsqty 120
Serving plattersqty 12
Serving spoonsqty 8

Equipment

Speakersqty 2
Mixer
Microphoneqty 2
Laptop
Extension cordsqty 8
Power stripsqty 6
Cable reelsqty 3
Coolersqty 4
Ice containersqty 3
Kettlesqty 2
Coffee machinesqty 2

Lighting

Disco lightsqty 4
Light standsqty 2
LED lampsqty 8
Mood lightingqty 6

Decorations

Balloonsqty 200
Balloon pumpqty 2
Buntingqty 12
Metallic curtainsqty 6
Confetti-free table decorqty 8
Photo backdrop
Photo wall accessoriesqty 20
Directional signsqty 10

Kitchen

Thermos flasksqty 4
Cutting boardsqty 4
Knivesqty 6
Pliersqty 6
Cool bowlsqty 8
Measuring cupsqty 2
Drink dispensersqty 4

Cleaning

Bucketsqty 4
Mopsqty 4
Broomsqty 3
Dustpan and brushqty 3
Cleaning glovesqty 8
Waste binsqty 8

Catering

Groceries
- Cola - 12 bottles
- Cola Zero - 8 bottles
- Orange soda - 8 bottles
- Sprite - 8 bottles
- Iced tea - 8 bottles
- Apple juice - 6 packs
- Orange juice - 6 cartons
- Spa Blauw - 12 bottles
- Spa Rood - 6 bottles
- Lemonade syrup - 4 bottles
- Coffee - 4 packs
- Decaf coffee - 1 pack
- Tea - 2 boxes
- Sugar - 2 packs
- Milk - 8 liters
- Oat milk - 4 liters
- Lemons - 2 kilos
- Ice cubes - 20 kilo
- Paprika chips - 8 bags
- Plain chips - 8 bags
- Cheese and onion chips - 6 bags
- Tortilla chips - 8 bags
- Salted sticks - 6 bags
- Popcorn - 6 bags
- Mini pretzels - 4 bags
- Mini cookies - 6 packs
- Brownies - 6 boxes
- Mini muffins - 6 boxes
- Mini pizzas - 120 pieces
- Mini sausage rolls - 100 pieces
- Vegetarian puff pastry snacks - 80 pieces
- Cucumbers - 8 pieces
- Carrots - 4 kilos
- Bell peppers - 12 pieces
- Grapes - 5 kilos
- Apples - 50 pieces
- Mandarins - 50 pieces
- Hummus - 6 tubs
- Cream cheese - 4 tubs
- Crackers - 8 packs
- Baguettes - 8 pieces
- Herb butter - 6 tubs
- Ketchup - 3 bottles
- Mayonnaise - 3 bottles
- Mustard - 2 bottles
- Napkins - 500 pieces
- Straws - 200 pieces
- Coffee filters - 2 packs
- Stirrers - 300 pieces
- Teaspoons - 100 pieces
- Paper towels - 8 rolls
- Aluminum foil - 2 rolls
- Cling film - 2 rolls
- Baking paper - 2 rolls
- Trash bags - 40 pieces
- Blue trash bags - 20 pieces
- Dish soap - 3 bottles
- All-purpose cleaner - 3 bottles
- Glass cleaner - 2 bottles
- Disinfectant spray - 2 bottles
- Toilet cleaner - 3 bottles
- Sponges - 12 pieces
- Microfiber cloths - 20 pieces
- Toilet paper - 24 rolls
- Hand soap - 6 bottles
- Paper towels - 12 packs
- Bandage strips - 2 boxes
- Disposable toilet napkins - 4 packs
- Name stickers - 150 pieces
- Wristbands - 150 pieces
- Paper tape - 8 rolls
- Duct tape - 4 rolls
- Markers - 12 pieces
- A4 paper - 2 packs
- Pens - 20 pieces
- AA batteries - 24 pieces
- AAA batteries - 24 pieces
- Cable ties - 100 pieces

Tips

Plan two to three drinks per person for the first hour, then one to two per person for each additional hour. Buy a separate supply of water and keep part of the drinks chilled in coolers before setup.
Allow one reusable cup and one plate per guest, plus at least 10% extra. For 50 guests, that means 55 cups and plates so replacements are available without washing during the party.
Buy decorations only after checking the room layout. Measure the entrance, stage or DJ area and photo backdrop space first, then use directional signs where guests need to find coats, toilets or the main hall.
Test speakers, mixer, microphone, laptop, disco lights and extension cords at least one day before the event. Keep cable reels and power strips away from walkways and tape down any cables that cross the floor.
Finish shelf-stable shopping and decoration purchases at least two days before disco night. Chill drinks the day before, and keep a printed run sheet, hall map and equipment checklist at the setup desk.

Frequently asked questions

What drinks do I need for a disco night?: For each guest, plan two to three drinks during the first hour and one to two for every hour after that. Add water for the full guest count and keep enough chilled stock in coolers for the first service period.
How many cups and plates do I need for a disco night?: Allow one reusable cup and one plate per guest, then add 10% spare. For 50 guests, prepare 55 cups and 55 plates, with bowls, cutlery and serving spoons based on the food you are serving.
When should I buy supplies for a disco night?: Buy shelf-stable food, tableware and decorations two days before the event. Chill drinks the day before, and complete the technical equipment test at least 24 hours before guests arrive.
What equipment is needed for a disco night?: You need speakers, a mixer, a microphone, a laptop with prepared music files, extension cords, power strips and cable reels. Add disco lights, light stands, LED or mood lighting, and test the complete setup at least one day ahead.

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