What you need for a design market

A design market needs more than tables and display space. You also need practical items for exhibitors, checkout, refreshments, wayfinding and moving stock around the venue. Plan quantities from the number of stalls, visitors and opening hours, then add a small spare margin for cups, signs and payment materials. Order bulky furniture and equipment early, especially if delivery slots or permits are involved.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 8
Market stallsqty 24
Tablesqty 12
Folding chairsqty 40
Clothes racksqty 12
Display cubesqty 24
Presentation boardsqty 36
Bar stoolsqty 8
Transport cartsqty 4
Checkout tablesqty 2

Tableware

Reusable cupsqty 120
Coffee cupsqty 80
Glassesqty 80
Platesqty 100
Cake platesqty 100
Cutlery setsqty 100
Coffee spoonsqty 80
Serving traysqty 12

Decorations

Tableclothsqty 24
Fabric backdropsqty 12
Buntingqty 16
Flower arrangementsqty 12
Chalkboardsqty 24
Price tag holdersqty 48
Mirrorsqty 8
Buntingqty 12

Equipment

Coffee machinesqty 3
Kettlesqty 3
Refrigeratorsqty 2
Coolersqty 6
Payment terminalsqty 3
Extension cordsqty 12
Power stripsqty 12
Charging stationsqty 2

Lighting

LED light stringsqty 16
LED spotlightsqty 12
Battery lanternsqty 12

Kitchen

Thermos flasksqty 8
Water jugsqty 8
Ice cube traysqty 6
Cutting boardsqty 4
Bread knivesqty 4
Kitchen tongsqty 6
Serving plattersqty 16
Serving spoonsqty 8
Washing-up bowlsqty 4

Cleaning

Vacuum cleanersqty 2
Broomsqty 4
Dustpan and brushqty 4
Mopsqty 4
Bucketsqty 6
Cleaning glovesqty 8

Catering

Groceries
- Coffee beans - 3 kilograms
- Black tea - 4 boxes
- Herbal tea - 3 boxes
- Cappuccino powder - 1 kilogram
- Sugar - 2 kilograms
- Sweetener - 2 boxes
- Whole milk - 12 liters
- Oat milk - 6 liters
- Lemons - 3 kilogram
- Honey - 2 jars
- Coffee biscuits - 8 packs
- Butter cookies - 8 packs
- Mini apple pies - 80 pieces
- Mini brownies - 80 pieces
- Mini muffins - 80 pieces
- Mini croissants - 80 pieces
- Whole grain bread - 8 loaves
- White bread - 8 loaves
- Mini rolls - 100 pieces
- Butter - 1 kilogram
- Young cheese - 2 kilograms
- Brie - 1 kilogram
- Hummus - 1 kilogram
- Cream cheese - 1 kilogram
- Back ham - 1 kilogram
- Smoked chicken breast - 1 kilogram
- Cucumbers - 2 kilograms
- Tomatoes - 2 kilograms
- Arugula - 500 grams
- Bell peppers - 1 kilogram
- Grapes - 4 kilograms
- Apples - 4 kilograms
- Bananas - 3 kilograms
- Mandarins - 3 kilograms
- Strawberries - 2 kilograms
- Plain chips - 8 bags
- Paprika chips - 8 bags
- Tortilla chips - 6 bags
- Olives - 2 kilograms
- Salted Nuts - 2 kilograms
- Rice crackers - 6 packs
- Grissini - 6 packs
- Herb cream cheese - 1 kilogram
- Tzatziki - 1 kilogram
- Pesto - 4 jars
- Ketchup - 2 bottles
- Mayonnaise - 2 bottles
- Mustard - 2 jars
- Balsamic dressing - 2 bottles
- Cola - 12 bottles
- Cola Zero - 12 bottles
- Orange soda - 8 bottles
- Bitter lemon - 6 bottles
- Ginger ale - 6 bottles
- Sparkling mineral water - 12 bottles
- Still mineral water - 20 bottles
- Apple juice - 8 liters
- Orange juice - 8 liters
- Alcohol-free beer - 48 bottles
- Tonic - 6 bottles
- Ice cubes - 20 kilograms
- Paper napkins - 1000 pieces
- Paper cups - 500 pieces
- Wooden stirrers - 500 pieces
- Paper straws - 300 pieces
- Cocktail picks - 500 pieces
- Baking paper - 2 rolls
- Aluminum foil - 2 rolls
- Cling film - 2 rolls
- Paper towels - 12 rolls
- Dish soap - 4 bottles
- All-purpose cleaner - 4 bottles
- Glass cleaner - 2 bottles
- Disinfectant spray - 4 bottles
- Toilet paper - 48 rolls
- Hand soap - 8 bottles
- Paper towels - 12 packs
- Trash bags - 100 pieces
- Compostable snack trays - 300 pieces
- Sauce cups - 300 pieces
- Diet-friendly crackers - 4 packs
- Gluten-free cookies - 6 packs
- Vegan spreads - 6 jars

Print materials

Stand number signsqty 24
Route signsqty 12
Program flyersqty 500
Floor plansqty 400
Name badgesqty 40
Price tagsqty 200
Registration formsqty 100

Office supplies

Clipboardsqty 8
Ballpoint pensqty 30
Waterproof markersqty 24
Tapeqty 12
Double-sided tapeqty 8
Scissorsqty 8
Staplersqty 4
Staplesqty 8
Labelsqty 300
Cash traysqty 4

Safety

Cable matsqty 20
Bollardsqty 12
Barrier tapeqty 6
Work glovesqty 12
Flashlightsqty 6
Rain ponchosqty 20

Waste

Waste binsqty 12
Paper binsqty 4
Glass binsqty 4
Crates for return itemsqty 12

Tips

Plan one market stall or display area per exhibitor, then add at least one spare table for checkout, information or overflow stock. Confirm the final exhibitor count before ordering furniture.
Allow one checkout table for each payment point and prepare a clear checkout procedure before opening. Keep a printed contact list and spare price tag holders at the checkout.
For refreshments, provide two to three drinking vessels per visitor during the first hour, depending on whether you serve coffee, cold drinks or both. Add extra coffee cups, reusable cups, glasses and cutlery for busy periods.
Use one route sign at every entrance, junction and change of direction. Prepare signs before setup day so visitors can find the market, toilets, checkout and exits without asking exhibitors.
Book transport carts for moving tables, display cubes, presentation boards and stock from the delivery point to the stands. Reserve delivery times at least one week ahead where the venue uses timed access.

Frequently asked questions

What furniture do I need for a design market?: Start with one market stall or display setup per exhibitor, plus tables and chairs where required. Add at least one checkout table, transport cart and spare display surface for shared materials or late changes.
How many cups and glasses do I need for a design market?: For the first hour, plan two to three drinking vessels per expected visitor if drinks are served throughout the event. Split the quantity between reusable cups, coffee cups and glasses according to your menu, then add around 10% spare.
When should I order design market furniture and equipment?: Confirm quantities and delivery times at least two to four weeks before the market. Arrange bulky items such as tents, stalls, refrigerators, coffee machines and transport carts earlier if suppliers have limited availability.
What should I buy for design market signage?: Prepare route signs, chalkboards, price tag holders and name badges for every exhibitor, visitor route and payment point. Print the main materials at least three days before setup and keep spare blank signs for last-minute changes.

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