What you need for a dance sports competition

A dance sports competition needs more than a competition floor and a sound system. You will need clearly marked bibs, working registration equipment, judge supplies, prizes, and enough furniture for competitors, officials and spectators. The quantities depend on your number of entrants, heats and judges, so confirm the schedule before buying disposable or printed items. Check power, audio and printing equipment at least one day before the event rather than discovering a missing cable or empty printer cartridge at opening time.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Chairsqty 180
Foldable tablesqty 18
Jury tablesqty 4
Registration deskqty 2
Bar stoolsqty 6
Clothes racksqty 8
Stage modulesqty 3

Sports equipment

Competition floor
Bib numbersqty 100
Bib holdersqty 100
Judge clipboardsqty 12
Jury formsqty 300
Pensqty 40
Stopwatchesqty 4
Bollardsqty 12
Stretch matsqty 12
Medalsqty 36
Cupsqty 12
Certificatesqty 100

Equipment

Speakersqty 2
Mixer
Wireless microphonesqty 3
Microphone standsqty 2
Music laptop
USB sticksqty 3
Extension cordsqty 8
Power stripsqty 8
Gaffer tapeqty 4
Laptop stand
Printer
Calculatorsqty 3
Power banksqty 4

Tableware

Reusable drinking glassesqty 220
Coffee cupsqty 80
Platesqty 180
Cutlery setsqty 180
Serving plattersqty 20
Serving spoonsqty 12
Coffee potsqty 6
Thermos flasksqty 6
Water jugsqty 12

Kitchen

Coolersqty 6
Ice cube traysqty 6
Cutting boardsqty 4
Chef’s knives and bread knivesqty 6
Serving tongsqty 8
Kitchen measuring cupsqty 2

Decorations

Competition bannerqty 2
Round tableclothsqty 18
Stage drapesqty 3
Balloon archesqty 2
Directional signsqty 12
Name card holdersqty 20

Lighting

LED light setsqty 6
LED spotlightsqty 4

Cleaning

Vacuum cleaner
Mopsqty 3
Bucketsqty 3
Dustpan and brushqty 3
Cleaning clothsqty 20

Catering

Coffee machinesqty 3
Kettlesqty 3
Buffet dispensersqty 4
Waste binsqty 8
Groceries
- Coffee - 4 packs
- Decaf coffee - 1 pack
- Black tea - 2 boxes
- Herbal tea - 1 box
- Sugar - 2 kilos
- Sweeteners - 2 boxes
- Semi-skimmed milk - 10 liters
- Oat milk - 4 liters
- Cola - 12 bottles
- Cola Zero - 12 bottles
- Orange soda - 8 bottles
- Iced tea - 8 bottles
- Spa Blauw - 20 bottles
- Spa Rood - 10 bottles
- Apple juice - 6 packs
- Orange juice - 6 cartons
- Ice cubes - 12 bags
- Croissants - 80 pieces
- Mini bread rolls - 120 pieces
- Multigrain bread - 8 loaves
- White rolls - 80 pieces
- Butter - 4 packs
- Strawberry jam - 3 jars
- Apricot jam - 2 jars
- Chocolate sprinkles - 3 packs
- Peanut butter - 3 jars
- Young cheese - 5 kilos
- Aged cheese - 3 kilos
- Back ham - 2 kilos
- Chicken breast slices - 2 kilos
- Hummus - 2 kilos
- Cucumber - 12 pieces
- Tomatoes - 5 kilos
- Lettuce - 8 heads
- Bell peppers - 3 kilos
- Carrots - 3 kilos
- Celery - 2 bunches
- Grapes - 6 kilos
- Apples - 8 kilos
- Bananas - 5 kilo
- Mandarins - 5 kilos
- Paprika chips - 8 bags
- Plain chips - 8 bags
- Tortilla chips - 6 bags
- Salty breadsticks - 6 bags
- Rice cakes - 6 packs
- Mini pretzels - 6 bags
- Muesli bars - 100 pieces
- Gluten-free crackers - 4 packs
- Vegan cookies - 6 packs
- Butter cookies - 8 packs
- Mayonnaise - 3 bottles
- Ketchup - 3 bottles
- Mustard - 2 jars
- Garlic sauce - 2 bottles
- Olives - 4 jars
- Pickles - 3 jars
- Herb cheese - 2 kilos
- Cream cheese - 2 kilo
- Tuna salad - 2 kilos
- Egg salad - 2 kilo
- Pasta salad - 6 kilos
- Potato salad - 5 kilos
- Quinoa salad - 3 kilos
- Chicken skewers - 180 pieces
- Vegetarian wraps - 80 pieces
- Falafel balls - 120 pieces
- Mini pizzas - 100 pieces
- Napkins - 600 pieces
- Paper straws - 250 pieces
- Cling film - 2 rolls
- Aluminum foil - 2 rolls
- Baking paper - 2 rolls
- Paper towels - 12 rolls
- Trash bags - 80 pcs
- Toilet paper - 48 rolls
- Hand soap - 6 bottles
- Hand sanitizer - 6 bottles
- Dish soap - 3 bottles
- All-purpose cleaner - 3 bottles
- Glass cleaner - 2 bottles
- Toilet cleaner - 4 bottles
- Sponges - 12 pieces
- Nitrile gloves - 4 boxes

Tips

Prepare one bib number and bib holder for every registered competitor, plus at least 5% extra for replacements or last-minute entries. Keep the numbers at the registration desk in schedule order.
Allow one clipboard, jury form set and pen per judge, with at least 10 spare pens at the jury tables. Put completed forms in a separate tray so scores are not mixed with unused paperwork.
Plan the sound setup around the venue layout: test the mixer, speakers, wireless microphones and music laptop together, then pack two USB sticks with the final music files. Bring extension cords, power strips and gaffer tape for safe cable runs.
Order one medal, cup or certificate for every planned award before publishing the final schedule. Check the delivery and inspect all prizes at least 3 days before competition day, especially if names or categories are printed.
Count tables and chairs by function rather than by room: registration, jury, music, catering and awards each need a usable surface. Add at least one spare table and keep clothes racks and bar stools out of circulation paths and emergency exits.

Frequently asked questions

What equipment do I need for a dance sports competition?: At minimum, plan for a competition floor, bib numbers and holders, judge clipboards and forms, stopwatches, medals or other prizes, speakers, a mixer, microphones, a music laptop, USB sticks and safe power distribution. Match the quantities to the number of competitors, judges and competition areas.
How many bib numbers should I buy for a dance competition?: Buy one bib number and holder per registered competitor, then add at least 5% spare numbers. For 100 competitors, that means 105 complete bib sets, unless your format reuses numbers between sessions.
How many judges' clipboards and pens are needed?: Provide one clipboard and jury form set for every assigned judge, plus 10 spare pens for the jury tables. If you have 8 judges, prepare 8 working sets and keep extra stationery at the registration or officials' desk.
When should I order medals and competition supplies?: Order medals, cups and certificates at least 3 weeks before the competition if they are personalised, and check the delivery at least 3 days before the event. Test audio, printing and power equipment one day before opening.

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