What you need for a customized bike tour

A customized bike tour needs more than enough bicycles. You’ll need helmets, visibility gear, tools for quick repairs, and a way to carry water and supplies along the route. Plan food and drinks around the number of riders, and prepare reception and rest-stop equipment before the day itself. This shopping list helps you cover the items that are easiest to overlook, from spare inner tubes to lighting for early setup or a late finish.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 2
Foldable tablesqty 6
Chairsqty 40
Benchesqty 4
Bicycle racksqty 4

Sports equipment

Custom bikesqty 25
Spare bicyclesqty 3
Bike helmetsqty 35
Reflective vestsqty 35
Bike bellsqty 30
Bike pumpsqty 3
Repair kitsqty 3
Spare inner tubesqty 10
Ratchet strapsqty 12
Bike bagsqty 8
Bottle holdersqty 25

Equipment

Coolersqty 4
Extension cordsqty 3

Lighting

LED lampsqty 8
Flashlightsqty 6

Tableware

Reusable cupsqty 50
Platesqty 50
Cutlery setsqty 50
Serving plattersqty 8

Kitchen

Coffee machinesqty 2
Thermos flasksqty 4
Water jugsqty 6
Cutting boardsqty 3
Knivesqty 6
Pliersqty 4

Decorations

Directional signsqty 20
Conesqty 20
Tableclothsqty 6
Bike numbersqty 35

Cleaning

Waste binsqty 6
Bucketsqty 3
Spongesqty 6
Dish brushesqty 3
Hand broomsqty 3
Litter pickersqty 3

Catering

Groceries
- Coffee - 2 packs
- Tea - 3 boxes
- Sugar - 1 kilo
- Milk - 6 liters
- Oat milk - 3 liters
- Still water - 40 liters
- Sparkling water - 20 liters
- Cola - 8 liters
- Coca-Cola Zero - 8 liters
- Sinas - 6 liters
- Apple juice - 6 liters
- Lemonade - 8 liters
- Sports drink - 10 liters
- Apples - 5 kilo
- Bananas - 4 kilos
- Grapes - 3 kilos
- Cucumbers - 8 pieces
- Cherry tomatoes - 2 kilos
- Carrots - 2 kilos
- Paprika chips - 5 bags
- Plain chips - 5 bags
- Salted crackers - 6 packs
- Muesli bars - 50 pieces
- Raisins - 2 kilos
- Peanuts - 1 kilo
- Whole wheat bread - 12 loaves
- White rolls - 50 pieces
- Whole wheat rolls - 30 pieces
- Herb butter - 1 kilo
- Young cheese - 3 kilos
- Vegetarian spreads - 12 tubs
- Hummus - 2 kilos
- Chicken breast topping - 2 kilos
- Tomato soup - 8 liters
- Vegetable soup - 8 liters
- Soup sticks - 6 packs
- Pasta salad - 6 kilos
- Green salad - 5 kilos
- Herb dressing - 2 liters
- Mayonnaise - 1 liter
- Ketchup - 1 liter
- Salt - 1 pack
- Pepper - 1 jar
- Olive oil - 1 liter
- Ice cubes - 10 kilos
- Paper napkins - 300 pieces
- Paper towels - 6 rolls
- Trash bags - 50 pieces
- Dish soap - 2 bottles
- Hand soap - 3 bottles
- Toilet paper - 24 rolls

Tips

Plan one helmet and one reflective vest per rider, plus at least two spare vests for guides or unexpected participants. Check helmet sizes when registrations close, not when the bikes are collected.
For a group of up to 20 riders, take at least two bike pumps, two repair kits, and four spare inner tubes. Match the tubes to the bicycle types before packing them.
Pack one reusable cup per participant plus 10% extra, and provide at least 1.5 litres of drinking water per rider for a half-day tour. Use coolers or water jugs at the reception and marked rest stops.
Allow one foldable table for registration and another for food and drinks, with two chairs per table area. Arrange party tents before the forecasted rain rather than waiting until setup starts.
Prepare route-day visibility separately from general equipment: take one route map per guide, enough route signs for every marked turn, and LED lamps or flashlights if setup begins before daylight.

Frequently asked questions

What equipment do I need for a customized bike tour?: Plan one suitable bicycle, helmet, reflective vest, and water bottle position per participant. For the group, also take spare bicycles, bike pumps, repair kits, spare inner tubes, bike numbers, route maps, and route signs.
How many spare bicycles should I bring on a bike tour?: Bring at least one spare bicycle for every 10 to 15 riders, with a minimum of one for any organized group. Check the spare bikes technically before participants arrive, not during registration.
How much food and drink do I need for a bike tour?: For a half-day tour, allow 1.5 litres of water per rider and two snack portions per person, with 10% extra for guides and unexpected needs. Add lunch quantities based on confirmed registrations and dietary requirements.
When should I buy or prepare the bike tour supplies?: Confirm bicycle sizes, helmets, food quantities, and dietary requirements at least 7 days before the tour. Collect the bicycles and check repair equipment 1 to 2 days beforehand, then chill drinks and pack route materials on the setup day.

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