Craft market shopping list: what to buy and bring

A craft market needs more than tables and handmade goods. You need a practical setup for stallholders, visitors, payments, refreshments, power and changing weather. This shopping list helps you check the items that are often forgotten, such as stall weights, cable mats, storage boxes and washing-up basins. Use it alongside your stall layout and participant list so you can match quantities to the number of stalls and expected visitors.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 8
Market stallsqty 24
Tablesqty 12
Chairsqty 40
Beer tablesqty 8
Foldable tablesqty 4
Stall weightsqty 48
Tableclothsqty 24
Stoolsqty 8
Clothes racksqty 6
Storage boxesqty 12

Equipment

Extension cordsqty 10
Power stripsqty 8
Cable reelsqty 4
Cable matsqty 12
Coolersqty 6
Coffee machinesqty 3
Kettlesqty 2
Thermos flasksqty 6
Handheld megaphone

Tableware

Drinking glassesqty 100
Coffee cupsqty 60
Platesqty 60
Platesqty 80
Cutlery setsqty 80
Serving traysqty 8
Pitchersqty 6
Washing-up basinsqty 8

Decorations

Buntingqty 12
Balloon archesqty 2
Flower potsqty 12
Table décorqty 24
Booth numbersqty 24
Info boardsqty 4
Directional signsqty 12
Floor plansqty 300
Name badgesqty 80
Badge holdersqty 80

Lighting

LED light stringsqty 12
LED lampsqty 16
Battery lanternsqty 8
Batteriesqty 32

Kitchen

Cutting boardsqty 4
Chef logsqty 4
Measuring cupsqty 3
Serving tongsqty 6
Washing-up bowlsqty 4

Cleaning

Waste binsqty 12
Broom setsqty 4
Mopsqty 4
Bucketsqty 6
Toilet brushesqty 4
Hand soap dispensersqty 6
Hand sanitizer pumpsqty 8

Catering

Groceries
- Coffee - 4 packs
- Decaf coffee - 1 pack
- Black tea - 2 boxes
- Green tea - 1 box
- Herbal tea - 1 box
- Sugar - 2 kilos
- Sweeteners - 2 boxes
- Semi-skimmed milk - 8 liters
- Oat milk - 4 liters
- Lemons - 2 kilos
- Stirrers - 300 pieces
- Cola - 12 bottles
- Cola Zero - 12 bottles
- Orange soda - 8 bottles
- Bitter lemon - 4 bottles
- Spa Blauw - 24 bottles
- Spa Rood - 12 bottles
- Apple juice - 6 packs
- Orange juice - 6 cartons
- Beer - 4 crates
- Alcohol-free beer - 2 crates
- Rosé - 6 bottles
- White wine - 6 bottles
- Red wine - 4 bottles
- Bubbly - 2 bottles
- Paprika chips - 8 bags
- Plain chips - 8 bags
- Tortilla chips - 6 bags
- Snacks - 6 bags
- Olives - 6 jars
- Peanuts - 4 bags
- Mixed nuts - 4 bags
- Mini gherkins - 4 jars
- Toast rounds - 8 packs
- Baguettes - 12 pieces
- Unsalted butter - 2 kilos
- Cream cheese - 2 kilo
- Young cheese - 3 kilos
- Brie - 2 kilos
- Goat cheese - 1 kilo
- Hummus - 2 kilos
- Pesto - 4 jars
- Cucumbers - 3 kilos
- Cherry tomatoes - 3 kilos
- Bell peppers - 2 kilos
- Carrots - 2 kilo
- Grapes - 4 kilos
- Apples - 5 kilo
- Pears - 3 kilos
- Bananas - 3 kilos
- Strawberries - 2 kilos
- Mini currant buns - 60 pieces
- Mini croissants - 60 pieces
- Cookies - 8 packs
- Brownies - 60
- Muffins - 60 pieces
- Gluten-free cookies - 2 packs
- Vegan muffins - 2 dozen
- Mayonnaise - 2 bottles
- Ketchup - 2 bottles
- Mustard - 2 jars
- Garlic sauce - 2 bottles
- Olive oil - 1 bottle
- Salt - 1 pack
- Pepper - 1 can
- Paper napkins - 800 pieces
- Paper cups - 500 pieces
- Paper plates - 400 pcs
- Wooden forks - 400 pieces
- Wooden knives - 400 pieces
- Wooden spoons - 300 pieces
- Coffee filters - 3 packs
- Ice cubes - 20 kilo
- Aluminum foil - 2 rolls
- Cling film - 2 rolls
- Baking paper - 2 rolls
- Paper towels - 12 rolls
- Toilet paper - 48 rolls
- Liquid dish soap - 4 bottles
- All-purpose cleaner - 4 bottles
- Glass cleaner - 2 bottles
- Hand soap - 6 bottles
- Hand sanitizer - 8 bottles
- Garbage bags - 120 pieces
- Freezer bags - 2 boxes
- Food gloves - 4 boxes

Tips

Plan one complete table setup per stall, including a tablecloth, seating if needed, and a storage box for stock or packaging. Confirm the number of participating artisans before ordering extras.
Buy or hire enough stall weights for every outdoor tent or market stall. Allow at least four weights per tent unless the supplier or venue gives different safety instructions.
Count power users before choosing extension cords, power strips and cable reels. Keep cables away from walkways with cable mats, and test coffee machines and kettles before market day.
For refreshments, calculate cups, glasses, plates and cutlery for the busiest hour rather than the whole day. Add serving trays, pitchers, coolers and thermos flasks so queues do not depend on one machine or kettle.
Check the forecast a few days before the market and keep weather protection ready. Tents, weights, storage boxes and table coverings should be available before the final participant information is sent.

Frequently asked questions

What do I need for a craft market stall?: For each stall, plan a market stall or table, a tablecloth, suitable seating, storage for extra stock and reliable signage. For outdoor stalls, allow at least four weights per tent and check the final layout before setup day.
How many tables do I need for a craft market?: Start with one main table per artisan or stall space, then add separate tables for refreshments, registration and shared equipment. Confirm the participant list before ordering, and keep at least one spare table if space allows.
How many cups and plates do I need for a craft market?: Estimate cups, glasses, plates and cutlery for the busiest hour, then add around 20% for breakage, extra servings and unexpected visitors. Use thermos flasks, coolers and pitchers to reduce queues at the refreshment area.
When should I buy supplies for a craft market?: Check the shopping list at least two weeks before the market and order missing supplies immediately. Recheck quantities and the weather forecast three to five days before the event, when changes to the stall layout are still manageable.

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