What you need for a corporate tournament

A corporate tournament needs more than balls and team bibs. You also need practical supplies for the fields, registration desk, catering area, drinks station and prize moment. Use this shopping list alongside your 55-step event plan to check what must be bought, hired or brought on the day. Pay particular attention to spare equipment, power, chilled drinks, reusable tableware and first aid supplies—these are easy to overlook until teams are already arriving.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 2
Foldable tablesqty 8
Folding chairsqty 80
Buffet tablesqty 3
Waste binsqty 6

Sports equipment

Match ballsqty 8
Spare ballsqty 4
Conesqty 40
Marker discsqty 30
Field bibsqty 40
Whistlesqty 6
Scoreboardsqty 4
Team wristbandsqty 12
First aid kitsqty 2

Equipment

Wireless microphone
Speakersqty 2
Mixer
Extension cordsqty 4
Power stripsqty 4
Coolersqty 4
Coffee machinesqty 2
Kettlesqty 2
Thermos flasksqty 4

Tableware

Reusable glassesqty 100
Reusable cupsqty 100
Platesqty 100
Cutlery setsqty 100
Coffee cupsqty 80

Kitchen

Serving plattersqty 12
Serving tongsqty 8
Cutting boardsqty 3
Chef's knifeqty 3
Bread basketsqty 6
Thermos containersqty 3

Decorations

Buntingqty 6
Balloonsqty 100
Team table labelsqty 12
Stage sign

Lighting

LED lampsqty 6
String lightsqty 4

Cleaning

Cleaning bucketsqty 4
Mopsqty 4
Broom and dustpanqty 3
Cleaning glovesqty 8

Catering

Prizesqty 3
Medalsqty 40
Groceries
- Coffee - 2 packs
- Tea assortment - 2 boxes
- Sugar - 2 packs
- Milk - 8 liters
- Oat milk - 4 liters
- Cola - 12 bottles
- Cola Zero - 12 bottles
- Orange soda - 8 bottles
- Iced tea - 8 bottles
- Sparkling mineral water - 10 bottles
- Still mineral water - 20 bottles
- Sports drink - 48 bottles
- Non-alcoholic beer - 24 bottles
- Beer - 96 bottles
- White wine - 8 bottles
- Red wine - 6 bottles
- Prosecco - 4 bottles
- Ice cubes - 12 bags
- Paprika chips - 6 bags
- Plain chips - 6 bags
- Snack mix - 4 bags
- Peanuts - 4 bags
- Rice cakes - 4 packs
- Salted crackers - 6 packs
- Hummus - 6 tubs
- Cream cheese - 4 tubs
- Herb butter - 4 tubs
- Cheese slices - 3 kilos
- Boiled ham - 2 kilos
- Chicken breast slices - 2 kilos
- Sandwiches - 120 pieces
- Baguettes - 12 pieces
- Wraps - 60 pieces
- Herb cheese - 2 kilos
- Cucumbers - 10 pieces
- Tomatoes - 4 kilos
- Lettuce - 8 heads
- Bell peppers - 12 pieces
- Red onions - 2 kilos
- Herb mix - 4 sachets
- Mayonnaise - 3 bottles
- Ketchup - 3 bottles
- Mustard - 2 bottles
- Garlic sauce - 3 bottles
- Apples - 8 kilos
- Bananas - 6 kilos
- Grapes - 5 kilos
- Cookies - 8 packs
- Chocolate bars - 80 pieces
- Muesli bars - 100 pieces
- Vegetarian burgers - 40 pieces
- Burger buns - 100 pieces
- Beef burgers - 80 pieces
- Baby potatoes - 12 kilos
- Pasta salad - 8 kilo
- Mixed salad - 8 kilos
- Fruit salad - 6 kilos
- Satay sauce - 3 liter
- Barbecue sauce - 3 bottles
- Olive oil - 2 bottles
- Salt - 1 tin
- Pepper - 1 can
- Aluminum foil - 2 rolls
- Cling film - 2 rolls
- Napkins - 300 pieces
- Paper towels - 8 rolls
- Toilet paper - 24 rolls
- Hand soap - 4 bottles
- Hand sanitizer gel - 6 bottles
- Trash bags - 60 pieces
- Dish soap - 3 bottles
- All-purpose cleaner - 3 bottles
- Sponges - 12 pieces
- Microfiber cloths - 20 pieces

Tips

Bring at least one spare ball for every active playing area, plus cones or marker discs to define boundaries and waiting zones. Check ball pressure and equipment condition before the tournament day.
Allow two to three drinks per participant for the first hour, then roughly one drink per person per additional hour. Use coolers and chill drinks before setup rather than relying on a last-minute ice run.
For a coffee and tea station, provide one cup per expected user plus at least 10% extra, along with thermos flasks or enough machines and kettles to avoid a queue between matches.
Count reusable glasses, cups, plates and cutlery against your highest simultaneous attendance, not the total number of registered players. Add 10% spare tableware for breakages, missing items and volunteers.
Pack first aid kits, extension cords, power strips and a wireless microphone before loading catering supplies. These items are commonly left until the final setup check, when access to shops may be limited.

Frequently asked questions

What drinks do I need for a corporate tournament?: Plan on two to three drinks per person for the first hour, followed by about one per person per hour. Include chilled options, water and enough reusable glasses or cups for the busiest break period.
How many spare balls should I buy for a corporate tournament?: Have at least one spare ball per active field, and preferably two if matches run continuously. Check the match balls and spares at least one day before the tournament.
How much tableware do I need for a corporate tournament?: Count one plate, one cutlery set and one drinking vessel per person who may eat or drink at the same time, then add 10%. Coffee cups should cover the largest expected coffee queue, not just the number of teams.
When should I buy supplies for a corporate tournament?: Complete the main shopping at least two days before the event. Buy or collect chilled drinks, fresh snacks and ice on the day, ideally two to three hours before participants arrive.

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