Computer Course for Seniors: Practical Checklist

Use this checklist to organise a computer course for seniors from the first booking to the final clean-up. Start by reserving a suitable classroom, booking the teacher and deciding what participants should learn. Then allow time for registrations, printed worksheets and equipment testing. On the day, set up the laptops, presentation and refreshments before participants arrive, so the session can begin without delays.

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The plan, step by step

Every task with its own sub-checklist, in the order you'll actually need them.

Preparations

Reserve classroom
Book teacher
Determine course program
Send invitations
Process registrations
Collect dietary requirements
Check participant list
Prepare teaching materials
Print worksheets
Check the presentation
Test laptops
2 people
Test internet connection
Buy coffee and tea
Do the remaining shopping

Event

Open the classroom
Set up tables and chairs
2 people
Set up laptops
2 people
Connect equipment
2 people
Set up the presentation
Set out coffee and tea
Receive participants
2 people
Register attendance
Explain the course objectives
Explain computer basics
Lead the exercises
2 people
Serve break drinks
Refill drinks
Facilitate follow-up task
2 people
Hold a Q&A session
Hand out worksheets
See participants off
2 people

Aftercare

Shut down laptops
2 people
Disconnect equipment
2 people
Clear tables and chairs
2 people
Wash dishes
Collect waste
Clean the classroom
2 people
Return borrowed items
Archive attendance list

What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Tablesqty 6
Chairsqty 14

Equipment

Laptopsqty 14
Laptop chargersqty 14
Computer miceqty 14
Headphonesqty 14
Projector
Projection screen
Presentation laptop
Wi-Fi router
Extension cordsqty 6
Power stripsqty 6
HDMI cablesqty 2
USB sticksqty 14

Tableware

Coffee cupsqty 16
Glassesqty 16
Platesqty 16
Teaspoonsqty 16
Pastry forksqty 16

Kitchen

Kettleqty 2
Coffee maker
Thermos flasksqty 2
Serving plattersqty 3
Serving trayqty 2

Cleaning

Waste binsqty 3
Cleaning bucket
Cleaning clothsqty 6
Broom and dustpan

Catering

Groceries

Tips

Reserve the classroom and confirm the teacher before sending invitations. You need enough tables, chairs and power access for every participant, plus a clear view of the projection screen.
Set a registration deadline several days before the course. Use the final participant list to prepare laptops, worksheets and any support needed for dietary requirements.
Test every laptop, charger, mouse and pair of headphones before the course. Check the internet connection and presentation on the actual classroom equipment, not only on your own computer.
Prepare printed worksheets and the presentation at least one day ahead. Keep copies on a USB stick and bring the presentation laptop, HDMI cables and an extension cord as backups.
Open the classroom early enough to arrange tables, connect equipment and prepare coffee and tea before arrivals. Allow at least 30 minutes for setup, especially when several laptops and power strips are involved.

Frequently asked questions

How early should I start planning a computer course for seniors?: Start at least 4 to 6 weeks before the course. This gives you time to reserve the classroom, book the teacher, set the programme, send invitations and process registrations.
How long before the course should registrations close?: Close registrations 5 to 7 days before the first lesson. Use that time to check the participant list, collect dietary requirements and prepare the right number of laptops and worksheets.
How much setup time is needed for a seniors’ computer course?: Allow at least 30 minutes before participants arrive. Add another 15 to 20 minutes if you need to arrange many laptops, connect a projector and test the internet connection.
What should I test the day before a computer course?: Test every laptop, charger, mouse and headset, then check the Wi-Fi, projector and presentation. Allow 60 to 90 minutes for a full equipment check if the class has more than 10 participants.

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