What you need for a company rowing regatta
A company rowing regatta needs more than boats and paddles. You also need clearly marked race equipment, safety gear, registration furniture, catering supplies and reliable power for announcements. Use this list to check what must be bought, hired or brought to the rowing club before race day. The items people most often arrange too late are life boats, life jackets, spare paddles, buoy lines, bib numbers and catering equipment.
What to bring
Grouped the way you'd shop for it, with quantities.
Furniture
- Party tentsqty 3
- Beer tablesqty 8
- Chairsqty 80
- Registration desk
- Judges' table
- Buffet tablesqty 4
- Tableclothsqty 10
Sports equipment
- Rowing boatsqty 8
- Beltsqty 32
- Spare paddlesqty 4
- Bib numbersqty 40
- Buoysqty 30
- Buoy lineqty 400
- Start flagsqty 2
- Finish flagsqty 2
- Stopwatchqty 4
- Life boatsqty 2
- Life jacketsqty 12
- Competition bibsqty 40
- Yoga and sports matsqty 12
Equipment
- Portable speakersqty 2
- Wireless microphone
- Extension cordsqty 4
- Power stripsqty 4
- Coolersqty 6
- Food warmersqty 4
- Coffee machinesqty 2
- Kettlesqty 2
- Thermos flasksqty 6
- Handheld megaphone
- Walkie-talkiesqty 8
Tableware
- Reusable cupsqty 150
- Coffee cupsqty 100
- Platesqty 100
- Cutlery setsqty 100
- Coffee spoonsqty 60
- Serving spoonsqty 12
- Pitcherqty 4
Kitchen
- Cutting boardsqty 4
- Chef’s knives and bread knivesqty 6
- Serving traysqty 8
- Serving tongsqty 8
- Aluminum foilqty 2
- Food storage containersqty 12
Decorations
- Bannersqty 6
- Company logo signsqty 12
- Balloon bundlesqty 8
- Directional signsqty 12
- Prize table sign
Lighting
- LED string lightsqty 6
- LED lanternsqty 8
Cleaning
- Waste binsqty 8
- Litter pickersqty 2
- Broom and dustpanqty 2
- Mopsqty 3
- Bucketsqty 3
- Hand soap dispensersqty 4
- Paper towel dispensersqty 4
Catering
- Groceries
- Coffee - 2.5 kilograms
- Tea bags - 200 pieces
- Sugar - 2 kilograms
- Sweeteners - 200 pieces
- Milk - 12 liters
- Oat milk - 6 liters
- Lemon - 12 pieces
- Still water - 120 bottles
- Sparkling water - 80 bottles
- Cola - 30 liters
- Cola Zero - 25 liters
- Orange soda - 20 liters
- Tonic - 10 liters
- Ginger beer - 10 liter
- Apple juice - 12 liters
- Orange juice - 18 liters
- Non-alcoholic beer - 72 bottles
- Beer - 180 bottles
- White wine - 24 bottles
- Rosé - 12 bottles
- Red wine - 12 bottles
- Prosecco - 10 bottles
- Ice cubes - 30 kilograms
- Mini sandwiches - 180 pieces
- Whole wheat bread - 12 loaves
- Croissants - 80 pieces
- Unsalted butter - 2 kilograms
- Mild cheese - 3 kilograms
- Aged cheese - 2 kilogram
- Cooked ham - 2 kilograms
- Smoked chicken breast - 2 kilograms
- Hummus - 2 kilograms
- Cream cheese - 1.5 kilograms
- Peanut butter - 1 kilogram
- Strawberry jam - 1 kilogram
- Cucumber - 12 pieces
- Tomatoes - 3 kilograms
- Arugula - 1 kilogram
- Red onion - 1 kilogram
- Bell peppers - 2 kilograms
- Carrots - 2 kilogram
- Grapes - 5 kilograms
- Apples - 60 pieces
- Bananas - 50 pieces
- Muesli bars - 100 pieces
- Plain chips - 12 bags
- Paprika chips - 12 bags
- Tortilla chips - 10 bags
- Bar snacks - 5 kilogram
- Olives - 3 kilograms
- Cheese cubes - 4 kilograms
- Bitterballen - 400 pieces
- Vegan bitterballen - 100 pieces
- Mini spring rolls - 300 pieces
- Vegetarian wraps - 60 pieces
- Chicken wraps - 60 pieces
- Pasta salad - 12 kilograms
- Green salad - 8 kilograms
- Baguettes - 16 pieces
- Herb butter - 2 kilograms
- Mayonnaise - 2 liter
- Ketchup - 2 liters
- Mustard - 1 liter
- Garlic sauce - 1 liter
- Barbecue sauce - 1 liter
- Salt - 500 grams
- Pepper - 250 gram
- Basil - 200 grams
- Oregano - 200 grams
- Raw vegetable mix - 6 kilograms
- Vegan pasta salad - 4 kilograms
- Gluten-free rolls - 20 pieces
- Lactose-free yogurt - 3 liters
- Vegan cheese - 1 kilogram
- Vegan spread - 1 kilogram
- Dessert cookies - 250 pieces
- Brownies - 120 pieces
- Napkins - 600 pieces
- Paper straws - 200 pieces
- Paper towels - 12 rolls
- Toilet paper - 48 rolls
- Trash bags - 60 pieces
- Dishwasher tablets - 30 pieces
- Dish soap - 3 bottles
- All-purpose cleaner - 3 bottles
- Disinfectant wipes - 6 packs
- Hand soap - 4 bottles
- Paper towels - 12 packs
Tips
- Plan one life jacket for every person who may enter a boat or life boat, plus a small reserve. Confirm the required sizes with the rowing club before ordering.
- Prepare spare paddles before teams arrive. A damaged paddle can stop a race, so keep the spares at the launch or equipment area rather than in storage.
- Order bib numbers and competition bibs at least 7 days before the regatta if names or team assignments must be printed. Keep extra numbers for late changes.
- Allow one registration desk, one judges’ table and separate buffet tables. Set up tablecloths, chairs and beer tables before participants arrive so registration does not compete with catering setup.
- Check the power plan at least 3 days ahead. Count every coffee machine, kettle, food warmer, speaker and microphone, then bring enough extension cords and power strips without overloading one outlet.
Frequently asked questions
- What safety equipment do I need for a company rowing regatta?
- Plan rowing boats, life boats, life jackets, buoys, a buoy line and clear start and finish flags. Check the final quantities with the rowing club and safety team at least 7 days before the event.
- How many bib numbers should I order for a rowing regatta?
- Order one bib number for every registered participant or boat position, plus at least 10% extra. Finalise the participant list 3 to 5 days before race day so the printed numbers match the starting lineup.
- What catering equipment is needed for a company rowing regatta?
- For food and drinks, plan coolers, food warmers, buffet tables, coffee machines, kettles and thermos flasks. Confirm the catering quantities and equipment no later than 7 days before the regatta, especially if the venue has limited power.
- When should I arrange boats and life boats for a company rowing regatta?
- Reserve the rowing boats and life boats as soon as the date and rowing club are confirmed, preferably several weeks before race day. Recheck the boat count, crew allocation and safety cover 3 to 5 days before the event.
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