What to buy for a company outing

A company outing needs more than lunch and transport. You will need supplies for registration, name badges, printed programs, packed meals, drinks, charging, and basic safety during the day. Plan quantities from the confirmed participant list, then add a small buffer for late changes and spares. Check dietary requirements before placing the lunch order, and prepare anything that must stay cool or dry the day before.

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What to bring

Grouped the way you'd shop for it, with quantities.

Office supplies

Name badgesqty 55
Badge holdersqty 55
Lanyardsqty 55
Pensqty 20
Clipboardsqty 4
Printed programsqty 60
Participant listsqty 4
Envelopesqty 10

Catering

Coolersqty 4
Ice packsqty 16
Thermos flasksqty 4
Groceries
- Spa Blauw - 72 bottles
- Spa Rood - 24 small bottles
- Cola - 12 cans
- Coke Zero - 12 cans
- Sinas - 12 cans
- Ice tea - 12 cans
- Apple juice - 6 liters
- Orange juice - 6 liters
- Coffee - 2 packs
- Tea - 2 boxes
- Sugar - 1 kilo
- Milk - 4 liters
- Oat milk - 2 liter
- Stirrers - 100 pieces
- Currant buns - 30 pieces
- Whole grain bread - 8 loaves
- White sandwich rolls - 60 pieces
- Butter - 1 kilo
- Young cheese - 2 kilos
- Aged cheese - 1 kilo
- Ham - 1,5 kilo
- Chicken breast fillet - 1,5 kilo
- Hummus - 1 kilo
- Vegetarian spreads - 1 kg
- Cucumber - 8 pieces
- Tomatoes - 2 kilos
- Lettuce - 4 heads
- Apples - 60 pieces
- Bananas - 50 pieces
- Grapes - 5 kilos
- Plain chips - 6 bags
- Paprika chips - 6 bags
- Snack mix - 4 bags
- Muesli bars - 60 pieces
- Cookies - 6 packs
- Pure chocolate bars - 4 bars
- Mayonnaise - 1 bottle
- Ketchup - 1 bottle
- Mustard - 1 jar
- Salt - 1 tin
- Pepper - 1 can
- Paper napkins - 200 pieces
- Paper towels - 6 rolls
- Wet wipes - 4 packs
- Trash bags - 2 rolls
- Hand soap - 2 bottles
- Toilet paper - 12 rolls

Tableware

Reusable cupsqty 60
Reusable platesqty 60
Reusable cutleryqty 60
Serving plattersqty 6
Serving spoonsqty 6

Equipment

Power banksqty 4
Charging cablesqty 8
Flashlightsqty 4

Safety

First aid kit
Reflective vestsqty 4
Hand sanitizerqty 4

Cleaning

Microfiber clothsqty 8
Washing-up tubsqty 2
Litter pickersqty 2

Store away

Foldable cratesqty 6
Waterproof document foldersqty 4

Tips

Buy or pack one name badge, badge holder, and lanyard per participant, plus 5–10% extra for last-minute additions or damaged badges. Keep the participant list and emergency contacts in a waterproof document folder.
For drinks, allow 2–3 drinks per person for the first hour, then about 1 drink per person per hour. Use coolers and ice packs for chilled drinks, and bring reusable cups rather than relying on the excursion venue.
Prepare one lunch pack per registered participant and add 5% extra. Separate dietary meals clearly before departure, and keep serving platters, serving spoons, reusable plates, and cutlery together so lunch can be distributed quickly.
Print the program and transport information for every participant, with 2–3 spare copies for organizers and venue staff. Charge power banks before leaving and pack the matching charging cables in one clearly labeled crate.
Pack a first aid kit, hand sanitizer, flashlights, and reflective vests before the meeting time. Add washing-up tubs, microfiber cloths, litter pickers, and foldable crates if the group will eat or move between outdoor locations.

Frequently asked questions

What should I buy for a company outing?: Plan for one badge set and one printed program per participant, plus 5–10% spares. You will also need lunch, drinks, reusable tableware, coolers, charging supplies, and basic safety and cleaning equipment.
How many drinks do I need for a company outing?: Allow 2–3 drinks per person for the first hour, followed by about 1 drink per person per hour. Add 10% extra if the day is warm, travel takes longer, or drinks are not available at the venue.
How much extra lunch should I order for a company outing?: Order one lunch pack per confirmed participant and add 5% extra, rounded up to the next whole pack. Confirm dietary requirements before ordering and label special meals separately.
When should I prepare the company outing shopping?: Buy shelf-stable groceries, office supplies, and safety items at least 3–5 days beforehand. Chill drinks, assemble lunch packs, print the final participant list, and charge power banks the day before.

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