Comic workshop checklist: what to arrange and when

A comic workshop needs more than drawing supplies and a teacher. You also need a workable registration process, prepared examples and worksheets, tested presentation equipment, and tables laid out so participants can start drawing quickly. Use this checklist to organise the workshop in the right order, from booking the room and confirming supervisors to welcoming participants. Build in time to check dietary requirements, charge the laptop, and test the projector before the doors open.

Organize this event for free with Lizzt

The plan, step by step

Every task with its own sub-checklist, in the order you'll actually need them.

Preparations

Reserve workshop space
Confirm teacher and supervisors
Set the schedule and times
2 people
Create a registration form
Send invitations
2 people
Process registrations
Collect dietary requirements
Update participant list
Check material stock
2 people
Prepare worksheets
2 people
Select examples
Prepare presentation
Check the shopping list
Do the shopping
2 people
Pack materials
2 people
Charge equipment
Share route and access

Event

Open room
2 people
Set up worktables
3 people
Set out chairs
2 people
Set up tables with materials
3 people
Test presentation
Set up coffee and tea station
2 people
Set up the reception desk
Receive participants
2 people
Register attendance
Introduce workshop
Demonstrate comic techniques
Guide participants
3 people
Refill drinks
Serve break snacks
2 people
Discuss the work
2 people
Facilitate free sketching session
2 people
Display the work
2 people
Handle the closing
See participants off
2 people

Aftercare

Collect unused materials
2 people
Clear tables and chairs
3 people
Wash dishes
2 people
Collect waste
2 people
Clean the room
3 people
Pack equipment
2 people
Return materials
Send thank-you message

What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Work tablesqty 6
Chairsqty 36
Reception desk
Presentation table
Waste binsqty 4

Equipment

Laptop
Projector
Projection screen
Extension cordsqty 3
Power stripsqty 4
USB sticksqty 2

Lighting

Table lampsqty 6

Tableware

Mugsqty 40
Glassesqty 40
Platesqty 40
Teaspoonsqty 40
Serving traysqty 4

Kitchen

Kettlesqty 2
Coffee maker
Thermos flasksqty 3
Pitcherqty 2
Coolersqty 2

Comic book material

Drawing pencilsqty 60
Colored pencilsqty 120
Finelinersqty 60
Black drawing pensqty 40
Erasersqty 40
Pencil sharpenersqty 12
Rulersqty 20
Scissorsqty 20
Glue sticksqty 20
Color markersqty 60
Drawing tablesqty 6
Sample comic stripsqty 12
Presentation boardsqty 6
Kneadable eraserqty 20

Decorations

Arrow stickersqty 12
Name badgesqty 40
Tableclothsqty 6
Clothespinsqty 40
Jute Twineqty 2

Cleaning

Bucketsqty 2
Dustpan and brushqty 2
Trash bag holderqty 4

Catering

Groceries

Tips

Set the schedule before sending invitations, including registration, the teaching blocks, breaks, and the closing time. Share the route and access details with participants as soon as the timetable is confirmed.
Close registration early enough to update the participant list and collect dietary requirements before shopping. A final check 2–3 days before the workshop gives you time to adjust refreshments and seating.
Prepare worksheets, examples, and the presentation before packing materials. Test the laptop, projector, projection screen, USB sticks, and extension cords at least 1 day in advance rather than discovering a connection problem at the start.
Count drawing pencils, colored pencils, fineliners, black drawing pens, erasers, sharpeners, rulers, and scissors against the participant list. Put materials on the tables before arrival so the reception desk does not become a bottleneck.
Open the room at least 60 minutes before the first participant arrives. Set up worktables and chairs, test the presentation, prepare the coffee and tea station, and leave a clear reception desk for checking people in.

Frequently asked questions

How early should I arrive for a comic workshop?: Arrive at least 60 minutes before the advertised start time. This allows you to arrange the worktables, chairs, materials, reception desk, refreshments, and presentation equipment before participants arrive.
When should I prepare comic workshop materials?: Prepare worksheets, examples, and the presentation at least 2–3 days before the workshop. Pack and count the drawing materials the day before, then keep a short final stock check for the morning of the event.
How many tables do I need for a comic workshop?: Plan enough worktable space for every participant to draw comfortably, with shared access to pencils, fineliners, erasers, rulers, and scissors. Check the participant list before arranging the room, and leave a separate presentation table and reception desk.
When should I send comic workshop invitations?: Send invitations as soon as the room, teacher, supervisors, schedule, and registration form are confirmed. Close registration early enough to update the participant list and collect dietary requirements at least 2–3 days before the workshop.

Start this plan in Lizzt

Every task and item on this page, ready in your own event. Invite people, split the work, and see who has done what.