What you need for a church tower climb

A church tower climb needs more than access and a clear route. Prepare refreshments for people waiting and returning from the stairs, plus signs, registration supplies, lighting and safety equipment. Reusable glasses, coffee cups, plates and serving trays cover the reception area, while rechargeable lamps, flashlights and lanterns help with dark sections and rest points. Buy or bring supplies early enough to test every light, label the route and set up first aid before the first group arrives.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Foldable tablesqty 6
Folding chairsqty 30
Bollards with ribbonqty 12
Coat racksqty 2

Tableware

Reusable drinking glassesqty 120
Coffee cupsqty 80
Platesqty 80
Teaspoonsqty 80
Cake platesqty 100

Kitchen

Thermos flasksqty 8
Coffee machinesqty 2
Serving traysqty 6
Ice cube traysqty 4

Equipment

Walkie-talkiesqty 6
Megaphone
Rechargeable lampsqty 8
Extension cordsqty 4

Lighting

Battery lanternsqty 6

Safety

Safety vestsqty 10
First aid kitsqty 2
Safety helmetsqty 20
Non-slip matsqty 8
Flashlightsqty 10

Decorations

Welcome sign
Directional signsqty 12
House rules signsqty 4
Wristbandsqty 150
Pensqty 12
Clipboardsqty 4

Cleaning

Waste binsqty 8
Broom and dustpanqty 3
Mopsqty 3
Bucketsqty 3
Cleaning glovesqty 8

Catering

Groceries
- Coffee - 3 packs
- Tea bags - 200 pieces
- Sugar - 2 kilograms
- Sweetener - 1 box
- Semi-skimmed milk - 8 liters
- Oat milk - 3 liters
- Cola - 8 bottles
- Cola Zero - 8 bottles
- Sinas - 6 bottles
- Iced tea - 6 bottles
- Spa Blue - 10 crates
- Sparkling mineral water - 4 crates
- Apple juice - 6 packs
- Orange juice - 6 cartons
- Stir sticks - 200 pieces
- Paper napkins - 500 pieces
- Butter cookies - 8 packs
- Speculaas - 6 packs
- Plain chips - 6 bags
- Paprika chips - 6 bags
- Snacks - 6 bags
- Mixed nuts - 4 bags
- Gluten-free cookies - 3 packs
- Vegan cookies - 3 packs
- Grapes - 5 kilograms
- Apples - 60 pieces
- Lemons - 12 pieces
- Ice cubes - 12 bags
- Trash bags - 3 rolls
- Paper towels - 8 rolls
- Toilet paper - 24 rolls
- Hand soap - 4 bottles
- Hand sanitizer - 4 bottles
- Dish soap - 2 bottles
- Cleaning wipes - 4 packs
- All-purpose cleaner - 2 bottles

Tips

Plan drinks for the waiting area as well as the climb: allow two drinks per person for the first hour, then add one per person for each additional hour.
Bring at least one pen per registration volunteer and keep spare pens with the clipboards. A sign-in desk with two pens per station prevents queues when one runs dry or disappears.
Check every flashlight, rechargeable lamp and battery lantern at least 24 hours beforehand. Charge rechargeable equipment fully and bring spare batteries if any light depends on them.
Prepare one clearly marked first aid kit at the reception desk and another near the tower route if the layout allows it. Keep them accessible throughout the opening hours, not packed in a storage room.
Pack signs, wristbands and house rules together in a labelled box. Bring spare wristbands and signs because damp weather, crowded queues or last-minute route changes can quickly use up the first set.

Frequently asked questions

How many cups and glasses do I need for a church tower climb?: For a group of 20, prepare at least 25 reusable drinking glasses and 25 coffee cups so five can be in use, rinsing or misplaced. Add another five of each for every additional 20 visitors expected during the busiest period.
How many flashlights are needed for a church tower climb?: Provide one flashlight for every volunteer stationed on the route, plus at least two spare flashlights at reception. Test them 24 hours before opening and keep them available even if the tower has fixed lighting.
What refreshments should I buy for a church tower climb?: For each 20 visitors, allow about 40 drinks for the first hour, along with enough coffee supplies for the same group and a serving portion of snacks per person. Add extra drinks when visitors may wait for a time slot or groups are delayed.
When should I prepare the safety equipment?: Check helmets, non-slip mats, safety vests, first aid kits and lighting at least one day before the climb. Put the equipment in position before registration opens, leaving a final 30-minute walk-through for missing or damaged items.

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