Christmas Market Shopping List

A Christmas market with live demonstrations needs more than stalls and decorations. You will need equipment for hot drinks, food preparation, serving, payments, lighting and power, plus practical items for changing weather. Use the quantities in your event plan as a starting point, then adjust them for your visitor count and demonstration schedule. Check borrowed equipment at least one week before the market so missing items can still be hired or bought.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentqty 3
Market stallqty 10
Tablesqty 12
Chairsqty 40
High tablesqty 6
Tableclothqty 16
Storage cratesqty 12

Equipment

Kettleqty 3
Coffee makerqty 2
Insulated carafeqty 6
Cool boxqty 4
Portable speakerqty 2
Extension cordqty 8
Power stripqty 6
Cash drawerqty 2
Payment terminalqty 2

Kitchen

Thermosqty 4
Cutting boardqty 4
Chef's knifeqty 4
Serving tongsqty 6
Serving spoonqty 4
Mixing bowlqty 4
Measuring cupqty 3
Induction cooktopqty 3
Cooking potqty 3
Baking trayqty 4

Tableware

Coffee cupqty 150
Tea glassqty 150
Drinking glassqty 150
Cupqty 100
Serving trayqty 8
Reusable cutleryqty 180

Decorations

Christmas treeqty 2
Christmas baublesqty 60
Garlandqty 10
Christmas wreathqty 4
Christmas buntingqty 8
Christmas table decorationqty 16

Lighting

String lightsqty 12
LED lanternqty 12
Batteryqty 48

Demonstration materials

Work matqty 6
Workbenchqty 3
Hand tool setqty 4
Cutting matqty 6
Apronqty 8
Safety gogglesqty 8
Work gloveqty 8
Presentation boardqty 6
Craft paperqty 10
Cardboardqty 10
Wooden sticksqty 200
Woolqty 10
Glueqty 12
Scissorsqty 12
Christmas stampsqty 6
Instruction cardsqty 100

Cleaning

Waste binqty 8
Waste containerqty 3
Broomqty 4
Dustpan and brushqty 3
Mopqty 4
Bucketqty 4
Cleaning glovesqty 8

Catering

Groceries
- Coffee - 4 packs
- Decaf coffee - 1 pack
- Black tea - 2 boxes
- Herbal tea - 1 box
- Hot chocolate - 12 liters
- Whipped cream - 10 cans
- Cinnamon - 2 jars
- Cocoa powder - 500 gram
- Sugar - 3 kilograms
- Sweeteners - 2 boxes
- Milk - 12 liters
- Oat milk - 6 liters
- Lemon - 2 kilogram
- Honey - 2 jars
- Apple juice - 12 liters
- Orange juice - 8 liters
- Cola - 12 bottles
- Cola Zero - 8 bottles
- Orange soda - 8 bottles
- Ginger ale - 4 bottles
- Spa Blauw - 12 bottles
- Spa Rood - 6 bottles
- Beer - 6 crates
- Alcohol-free beer - 2 crates
- Red wine - 12 bottles
- White wine - 6 bottles
- Mulled wine - 18 liters
- Non-alcoholic mulled wine - 6 liters
- Apple juice for mulled wine - 6 liters
- Cloves - 2 bags
- Star anise - 2 bags
- Oranges - 3 kilograms
- Mini Christmas stollen - 120 pieces
- Apple fritters - 120 pieces
- Dutch doughnuts - 150 pieces
- Powdered sugar - 2 kilogram
- Mini quiches - 100 pieces
- Puff pastry snacks - 150 pieces
- Vegetable puff pastry snacks - 75 pcs
- Cheese cubes - 3 kilograms
- Grapes - 3 kilograms
- Mandarins - 5 kilograms
- Paprika chips - 8 bags
- Plain chips - 8 bags
- Snacks - 6 bags
- Mixed nuts - 3 kilogram
- Gingerbread - 8 packs
- Spiced biscuits - 10 packs
- Christmas cookies - 12 packs
- Jam - 4 jars
- Chocolate sprinkles - 3 packs
- Unsalted butter - 2 kilograms
- Cream cheese - 2 kilograms
- Hummus - 2 kilograms
- Cucumber - 3 kilograms
- Cherry tomatoes - 3 kilograms
- Carrots - 3 kilogram
- Bell peppers - 2 kilograms
- Bread - 12 loaves
- Mini rolls - 150 pieces
- Ketchup - 3 bottles
- Mayonnaise - 3 bottles
- Mustard - 3 bottles
- Napkins - 1000 pieces
- Stirrers - 500 pieces
- Cocktail picks - 500 pieces
- Baking paper - 4 rolls
- Aluminum foil - 3 rolls
- Cling film - 3 rolls
- Coffee filters - 3 packs
- Ice cubes - 20 kilograms
- Dish soap - 3 bottles
- Dishwasher tablets - 1 pack
- All-purpose cleaner - 3 bottles
- Glass cleaner - 2 bottles
- Paper towels - 12 rolls
- Toilet paper - 24 rolls
- Trash bags - 100 pieces
- Paper towels - 12 packs
- Hand soap - 6 bottles
- Hand sanitizer - 6 bottles
- Wet wipes - 8 packs
- Aluminum food trays - 100 pieces
- Cardboard takeaway cups - 250 pieces
- Lids for takeaway cups - 250 pieces
- Wooden stirrers - 300 pieces
- Paper carrier bags - 100 pieces

Tips

Plan two to three hot drinks per visitor during the first hour, then add extra cups, tea glasses and drinking glasses for later arrivals. Keep a separate supply for demonstrators and volunteers.
Allow one tablecloth per market stall and keep at least two spare cloths for spills, wet weather or late stall changes. Store clean cloths in crates rather than leaving them exposed overnight.
Check every demonstration against its equipment list seven days ahead. In particular, test the induction cooktop, kettle, coffee maker, cooking pot and extension cords together at the actual site.
Provide one payment terminal and cash drawer for each payment point, plus a power strip and extension cord where required. Charge terminals fully the night before and bring a backup charging option if the market runs for more than four hours.
Prepare a covered drinks and serving area before opening. A party tent, cool box, insulated carafe and thermos help protect food and hot drinks when temperatures drop or rain starts during the market.

Frequently asked questions

What should I buy for a Christmas market with cooking demonstrations?: Plan for a kettle, coffee maker, insulated carafe, induction cooktop, cooking pot, baking tray and the required preparation and serving utensils. Check the demonstration schedule at least 7 days before shopping so you can match equipment and ingredients to each session.
How many cups and glasses do I need for a Christmas market?: Start with 2 to 3 drink servings per expected visitor during the first hour, then add a 10% reserve for breakage, extra guests and volunteers. Include coffee cups, tea glasses, drinking glasses and cups according to the drinks you will serve.
How early should I arrange Christmas market stalls and tables?: Confirm stall numbers, table sizes and the floor plan at least 2 weeks before the event. Check deliveries and storage crates again 2 to 3 days beforehand, especially if the market is outdoors.
What power equipment is needed for an outdoor Christmas market?: List every powered item, including lights, the portable speaker, coffee maker and induction cooktop, then check the available outlets before the event. Bring suitable extension cords and power strips, and test the complete setup at least 1 week in advance.

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