What you need for a Christmas market in a monastery

A monastery Christmas market needs more than stalls and festive decorations. You also need a reliable power setup, clear visitor routes, payment equipment and enough tableware for food and drinks. Use the quantities in your event plan to work out how many tables, chairs, cups and lights to bring. Buy non-perishable supplies early, then check fresh catering items and batteries shortly before opening day.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Market stallsqty 12
Party tentsqty 6
Tablesqty 10
Chairsqty 40
Bar stoolsqty 8
High tablesqty 6
Clothes racksqty 4
Tableclothsqty 16

Lighting

String lightsqty 18
LED lampsqty 24
Lanternsqty 12
Batteriesqty 48

Equipment

Cable reelsqty 6
Extension cordsqty 12
Power stripsqty 10
Bluetooth speakerqty 2
Payment terminal
Mobile phoneqty 2

Decorations

Christmas treesqty 4
Christmas baublesqty 120
Christmas garlandsqty 20
Christmas wreathsqty 8
Christmas figuresqty 10
Artificial snowqty 6
Wire and tiesqty 4
Nativity scene

Tableware

Coffee cupsqty 80
Glassesqty 100
Platesqty 100
Knivesqty 100
Forksqty 100
Spoonsqty 100
Serving spoonsqty 12

Kitchen

Food warmersqty 4
Thermos flasksqty 6
Kettlesqty 3
Coffee machinesqty 2
Cutting boardsqty 4
Kitchen knivesqty 4
Serving plattersqty 12
Serving traysqty 8
Coolersqty 4
Ice cube traysqty 4
Oven mittsqty 6
Aluminum foilqty 4
Food storage containersqty 12

Catering

Groceries
- Coffee - 6 packs
- Decaf coffee - 1 pack
- Black tea - 4 boxes
- Herbal tea - 2 boxes
- Hot chocolate - 8 liters
- Whipped cream - 12 cans
- Marshmallows - 4 bags
- Cinnamon sticks - 3 bags
- Star anise - 2 bags
- Mulled wine - 18 liters
- Non-alcoholic mulled wine - 6 liters
- Apple juice - 12 liters
- Orange juice - 8 liters
- Cola - 12 bottles
- Cola Zero - 8 bottles
- Orange soda - 8 bottles
- Spa Blauw - 24 bottles
- Spa Rood - 12 bottles
- Beer - 6 crates
- Alcohol-free beer - 2 crates
- White wine - 6 bottles
- Red wine - 6 bottles
- Sparkling wine - 4 bottles
- Milk - 12 liters
- Oat milk - 6 liters
- Sugar - 3 kilos
- Sweeteners - 2 boxes
- Coffee milk - 6 packs
- Teaspoons - 2 packs
- Stir sticks - 2 packs
- Napkins - 10 packs
- Paprika chips - 6 bags
- Plain chips - 6 bags
- Snack mix - 4 bags
- Popcorn - 4 bags
- Christmas Cookies - 10 packs
- Spiced cookies - 8 packs
- Stollen - 6 pieces
- Mini currant buns - 8 bags
- Butter - 2 kilos
- Cream cheese - 2 kilo
- Young cheese - 3 kilos
- Brie - 2 kilos
- Hummus - 2 kilos
- Fig jam - 4 jars
- Baguettes - 12 pieces
- Mini rolls - 160 pieces
- Mini sausages - 160 pieces
- Vegetarian mini sausages - 60 pieces
- Puff pastry snacks - 160 pieces
- Vegetarian puff pastry bites - 60 pieces
- Falafel balls - 120 pieces
- Cucumber - 8 pieces
- Cherry tomatoes - 4 kilos
- Carrots - 3 kilos
- Grapes - 4 kilos
- Apples - 50 pieces
- Mandarins - 8 kilos
- Nut mix - 3 kilo
- Raisins - 2 kilos
- Mayonnaise - 2 bottles
- Ketchup - 2 bottles
- Mustard - 2 jars
- Garlic sauce - 2 bottles
- Chili sauce - 2 bottles
- Olive oil - 1 bottle
- Salt - 1 pack
- Pepper - 1 can
- Paprika powder - 1 can
- Cinnamon - 2 jars
- Cloves - 1 jar
- Lemons - 15 pieces
- Oranges - 20 pieces
- Coffee filters - 2 packs
- Baking paper - 3 rolls
- Plastic wrap - 2 rolls
- Aluminum foil - 3 rolls
- Cardboard cups - 400 pieces
- Cardboard plates - 300 pieces
- Wooden forks - 300 pieces
- Wooden spoons - 300 pieces
- Paper straws - 200 pieces
- Tote bags - 200 pieces
- Food storage bags - 4 boxes
- Trash bags - 6 rolls
- Compostable trash bags - 4 rolls
- Paper towels - 12 rolls
- Toilet paper - 24 rolls
- Hand soap - 4 bottles
- Hand sanitizer - 6 bottles
- Dish soap - 3 bottles
- All-purpose cleaner - 3 bottles
- Disinfectant - 2 bottles
- Sponges - 12 pieces
- Microfiber cloths - 12 pieces
- Disposable gloves - 4 boxes
- Bandages - 2 boxes
- Tissues - 12 packs

Cleaning

Waste binsqty 8
Waste sorting binsqty 4
Broom setsqty 3
Mopsqty 3
Bucketsqty 4
Litter pickersqty 2
Toilet brushesqty 3

Safety

First aid kitsqty 2
Fire extinguishersqty 4
Non-slip matsqty 12
Barrier tapeqty 4
Traffic conesqty 12

Information

Floor plansqty 300
Program flyersqty 300
Booth number signsqty 12
Direction signsqty 12
Price tagsqty 200
Markersqty 12
Tapeqty 8
Clipboardsqty 6
Notepadsqty 6
Pensqty 24

Finances

Cash boxesqty 3
Change boxesqty 4
Cash bagsqty 6

Clothing

Vests for volunteersqty 20
Warm blanketsqty 12
Work glovesqty 12

Tips

Plan at least one tablecloth, power point and clearly marked cable route for each trading area. Add cable reels, extension cords and power strips only after checking which rooms and outlets are available.
Count tableware by expected servings, not by the number of stalls. Keep at least 10% extra cups, glasses and plates for breakage, dropped items and visitors returning for another drink.
Test the payment terminal, card display and mobile phone at least 24 hours before opening. Bring a charging cable and a backup payment method so one flat battery does not stop sales.
Check every lit area before visitors arrive: string lights, LED lamps and lanterns need suitable batteries, while mains-powered lights need tested extension cords. Finish cable checks at least 2 hours before opening.
Pack small fixing supplies with the decorations. Wire and ties are easy to overlook but are needed to secure garlands, wreaths, greenery and Christmas figures safely in an old building.

Frequently asked questions

What do I need for a Christmas market in a monastery?: Plan for market stalls, tables, chairs, tablecloths, lighting, cable equipment, decorations, payment equipment and tableware. Add Christmas trees, garlands and signs only after confirming the rooms and visitor route. Check the complete shopping list at least 1 week before the market.
How many cups and plates do I need for a Christmas market?: Start with one item per planned serving and add at least 10% extra for breakage and repeat purchases. For example, 100 expected servings means preparing at least 110 cups, glasses or plates of the relevant type. Confirm the final quantity after catering numbers are calculated.
When should I buy Christmas market decorations and lighting?: Buy non-perishable decorations, batteries and cable equipment at least 1 week before the event. Reserve Christmas trees, greenery, booths and furniture earlier if suppliers have limited stock. Test all lights and replace batteries no later than 24 hours before opening.
What payment supplies are needed for a Christmas market?: Bring a tested payment terminal, payment display and charged mobile phone, plus a way to handle cash and change. Test the setup at least 24 hours beforehand and check the connection again 2 hours before doors open. Keep charging equipment with the payment supplies.

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