Christmas Game shopping list

A Christmas game needs more than costumes and a few props. You will need enough tableware for the full guest list, serving pieces for shared food, decorations for the venue, and working microphones if players perform or speak to the room. Use your final registration count to set quantities, then add a small buffer for breakages, spills and last-minute guests. Check dietary requirements before buying catering, and leave time to wrap player gifts and test equipment.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Chairsqty 120
Tablesqty 12
Stage sectionsqty 8
Dressing room racksqty 4
Coat racksqty 3
Stoolsqty 6

Tableware

Dinner platesqty 120
Pastry platesqty 120
Coffee cupsqty 100
Drinking glassesqty 150
Wine glassesqty 80
Coffee spoonsqty 100
Table knivesqty 120
Table forksqty 120
Serving spoonsqty 16
Serving plattersqty 20
Serving traysqty 12

Decorations

Christmas tree
Christmas baublesqty 80
Christmas garlandsqty 12
Christmas wreathsqty 4
Poinsettiasqty 8
Christmas table runnersqty 12
Decorative clothsqty 8
Artificial snow blanketsqty 6
Nativity scene
Star for nativity scene
Battery lightsqty 10
Christmas table centerpiecesqty 12
Name card holdersqty 120
Welcome sign
Directional signsqty 8

Equipment

Wireless microphonesqty 4
Microphone standsqty 2
Speakersqty 2
Mixer
Audio cablesqty 8
Extension cordsqty 8
Power stripsqty 6
Laptop
Music playlist
Clothes steamers
Ironing board

Lighting

LED spotlightsqty 6
LED string lightsqty 8
Standing lampsqty 4
Flashlightsqty 4

Kitchen

Coffee machinesqty 2
Kettlesqty 2
Hot drink urnsqty 6
Coolersqty 4
Cutting boardsqty 4
Bread knivesqty 4
Kitchen knivesqty 4
Pliersqty 8
Serving tongsqty 6
Thermos flasksqty 6
Water jugsqty 8
Aluminum foilqty 4
Cling filmqty 4

Cleaning

Vacuum cleanerqty 2
Mopsqty 3
Bucketsqty 3
Broom setsqty 2
Cleaning glovesqty 6

Catering

Groceries
- Coffee - 2 kilos
- Tea selection - 200 bags
- Cocoa powder - 1 kilo
- Sugar - 2 kilos
- Sweeteners - 200 pieces
- Semi-skimmed milk - 12 liters
- Oat milk - 4 liters
- Whipped cream - 12 cans
- Cola - 12 bottles
- Cola Zero - 12 bottles
- Orange soda - 8 bottles
- Apple juice - 8 cartons
- Orange juice - 8 packs
- Sparkling mineral water - 12 bottles
- Still mineral water - 18 bottles
- Hot chocolate - 12 liters
- Mulled wine - 10 liters
- Non-alcoholic mulled wine - 6 liters
- Christmas loaf - 8 pieces
- Baguettes - 12 pieces
- Mini currant buns - 100 pieces
- Butter - 1 kilo
- Herb cream cheese - 1.5 kilos
- Young cheese - 2 kilos
- Brie - 1 kilo
- Hummus - 1.5 kilos
- Turkey breast - 1,5 kilo
- Smoked chicken breast - 1 kilo
- Cucumbers - 8 pieces
- Bell peppers - 10 pieces
- Cherry tomatoes - 2 kilos
- Carrots - 2 kilos
- Grapes - 3 kilos
- Apples - 40 pieces
- Mandarins - 50 pieces
- Bananas - 30 pieces
- Walnuts - 1 kilo
- Almonds - 1 kilo
- Raisins - 750 gram
- Paprika chips - 8 bags
- Plain chips - 8 bags
- Snack mix - 6 bags
- Christmas Cookies - 10 packs
- Spiced cookies - 8 packs
- Spiced ginger cookies - 4 kilos
- Brownies - 100 pieces
- Mini muffins - 100 pieces
- Apple pie - 6 pieces
- Mayonnaise - 2 jars
- Ketchup - 2 bottles
- Mustard - 2 jars
- Pesto - 4 jars
- Olives - 2 kilos
- Pickles - 2 jars
- Salt - 1 pack
- Pepper - 1 jar
- Cinnamon - 1 jar
- Cloves - 1 sachet
- Oranges - 15 pieces
- Lemons - 10 pieces
- Ice cubes - 10 kilos
- Napkins - 800 pieces
- Paper cups - 200 pieces
- Paper plates - 200 pieces
- Wooden stirrers - 300 pieces
- Straws - 150 pieces
- Trash bags - 50 pieces
- Paper towels - 12 rolls
- Toilet paper - 48 rolls
- Dish soap - 3 bottles
- All-purpose cleaner - 3 bottles
- Toilet cleaner - 3 bottles
- Hand soap - 6 dispensers
- Disinfectant wipes - 6 packs
- Aluminium trays - 30 pieces
- Food storage containers - 20 pieces
- Diet-friendly sandwiches - 20 pieces
- Gluten-free cookies - 6 packs
- Vegan snacks - 60 pieces

Tips

Count every registered player and guest before shopping, then buy or bring 5–10% extra plates, cups and drinking glasses. This covers breakages and unexpected additions without creating a large surplus.
Plan drinks for the whole schedule rather than only the meal. For the first hour, allow 2–3 drinks per person, then about 1 drink per person per hour, with extra coffee cups and spoons if the game includes a long interval.
Buy food only after dietary requirements are collected. Keep a clearly labelled portion for each special requirement and use separate serving spoons so those dishes are not mixed with the main food.
Match costumes, props and decorations to the game script before purchasing anything. Check every item at least 3 days before the event, because missing costume pieces or a damaged prop can affect the player roster and rehearsals.
Test wireless microphones, microphone stands and any other equipment at the venue at least 24 hours before the game. Charge or replace batteries, and keep printed scripts and the run-of-show plan available in case the equipment fails.

Frequently asked questions

What do I need for a Christmas game party?: Plan for tableware, food and drinks, costumes, props, decorations, player gifts and sound equipment. For a seated event, provide at least 1 dinner plate, 1 drinking glass, 1 set of cutlery and 1 chair per guest, plus 5–10% extra for breakages.
How much food and drink should I buy for a Christmas game?: Base food quantities on the final number of registered guests and their dietary requirements. For drinks, allow 2–3 per person during the first hour, then about 1 per person per hour; add water and non-alcoholic options for the full schedule.
When should I buy decorations and Christmas game props?: Buy standard decorations and confirmed props at least 1 week before the event. Check the complete set 3 days beforehand so you still have time to replace missing items or adjust the decor design.
How early should I prepare costumes and gifts for players?: Collect or purchase costumes at least 1 week before the game and have players try them on 3 days ahead. Wrap player gifts no later than the day before, and keep them together with the roster so nobody is missed.

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