What to Buy for a Choir Concert

A choir concert needs more than sheet music and microphones. This shopping list covers the practical items that are easy to overlook: water for singers, serving equipment, clear signs, spare cables and suitable lighting. Plan refreshments around the audience size and keep separate supplies available backstage for the choir. Buy or confirm disposable and reusable items at least three to five days before the concert, then test technical equipment before doors open.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Chairsqty 100
Tablesqty 6
Choir chairsqty 50
Clothes racksqty 2

Tableware

Coffee cupsqty 100
Water glassesqty 100
Cake platesqty 100
Teaspoonsqty 100
Serving spoonsqty 8
Water jugsqty 8

Equipment

Microphonesqty 3
Microphone standsqty 3
Mixer
Speakersqty 2
Music standsqty 25
Extension cordsqty 6
Power stripsqty 4
Piano stool

Lighting

Standing lampsqty 4
LED lightsqty 8

Decorations

Flower arrangementsqty 4
Tableclothsqty 6
Program stand
Directional signsqty 6

Kitchen

Coffee machinesqty 2
Kettlesqty 2
Thermos flasksqty 6
Coolersqty 3
Cutting boardsqty 2
Kitchen knivesqty 2
Serving traysqty 6

Catering

Programsqty 120
Name stickersqty 30
Gate cash box
Groceries
- Coffee - 3 packs
- Black tea - 2 boxes
- Herbal tea - 2 boxes
- Sugar - 1 kilo
- Milk - 8 liters
- Oat milk - 3 liters
- Lemon - 6 pieces
- Spa Blauw - 8 bottles
- Sparkling water - 4 bottles
- Apple juice - 4 packs
- Orange juice - 4 cartons
- Cola - 3 bottles
- Cola Zero - 3 bottles
- Stir sticks - 200 pieces
- Butter - 500 grams
- Hummus - 4 tubs
- Young cheese - 1,5 kilo
- Brie - 800 grams
- Chicken breast slices - 800 grams
- Cucumber - 6 pieces
- Tomatoes - 2 kilos
- Grapes - 2 kilos
- Apples - 3 kilos
- Baby carrots - 1 kilo
- Baguettes - 10 pieces
- Whole wheat bread - 5 loaves
- Gluten-free crackers - 3 packs
- Rice cakes - 4 packs
- Butter cookies - 8 packs
- Oatmeal cookies - 6 packs
- Paprika chips - 6 bags
- Plain chips - 6 bags
- Mixed nuts - 4 bags
- Mayonnaise - 1 bottle
- Mustard - 1 jar
- Ketchup - 1 bottle
- Napkins - 300 pieces
- Paper towels - 6 rolls
- Toilet paper - 24 rolls
- Trash bags - 2 rolls
- Dish soap - 2 bottles
- All-purpose cleaner - 2 bottles
- Rinse aid - 1 bottle
- Cleaning sponges - 6 pieces

Cleaning

Waste binsqty 6
Broomqty 2
Dustpan and brushqty 2
Mopsqty 2
Bucketsqty 2
Cleaning glovesqty 6

Other

Music foldersqty 60
Pencilsqty 30
Notepadsqty 10
Pensqty 20
Tapeqty 4
Scissorsqty 3
Cable tiesqty 2
Flashlightsqty 3

Tips

Provide one water glass per singer, plus at least 10% extra, and place water jugs where the choir can reach them without leaving the performance area. Refill them before the concert starts.
For an interval coffee table, plan two cups per expected guest, one cake plate per guest, and enough teaspoons and serving spoons for each dish. Confirm dietary requirements before buying cakes or other food.
Bring at least one spare extension cord and power strip for the microphones, mixer, speakers and lighting. Test every cable and connection during the equipment check, not when the audience is arriving.
Use directional signs at the entrance, registration point, toilets and concert room. Put out the program stand and printed programs 30 to 60 minutes before the doors open so volunteers are not handling setup during admission.
Keep choir chairs, music stands, sheet music, costume racks and the piano stool together backstage or near the stage. Check these items during the final rehearsal and again when the venue opens.

Frequently asked questions

How much water do I need for a choir concert?: Allow 500 to 750 ml of water per singer for the rehearsal and concert period, plus around 10% extra. For 40 singers, that is roughly 22 to 33 litres in total.
How many coffee cups should I buy for a choir concert?: Plan two cups per expected guest if coffee is served during an interval, because some guests will have more than one drink. For 100 guests, prepare at least 200 cups, plus a small reserve.
When should I buy supplies for a choir concert?: Buy non-perishable tableware, signs, cables and lighting three to five days beforehand. Purchase fresh refreshments one day before, then check the complete shopping list again on the morning of the concert.
What sound equipment is needed for a choir concert?: Check that you have microphones, microphone stands, a mixer, speakers, extension cords and power strips. Test the complete setup at least two hours before doors open, including cable length and power access.

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