Chocolate Workshop Checklist

A chocolate workshop runs smoothly when the preparation is split into clear stages. Start with the room and registrations, then confirm dietary requirements before buying ingredients or printing recipes. In the final 24 hours, prepare recipes, portion toppings, chill drinks and check every workstation. This checklist covers the practical details people often leave too late, from allergen labels and kitchen equipment to participant reception and cleanup.

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The plan, step by step

Every task with its own sub-checklist, in the order you'll actually need them.

Preparations

Reserve a room
Send invitations
Process registrations
Collect dietary requirements
Confirm participants
Check stock
Do the shopping
2 people
Print recipes and worksheets
Make allergen labels
Prepare chocolate recipes
2 people
Portion toppings
2 people
Wash the materials
2 people
Chill drinks
Prepare the coffee and tea station
Prepare participant list
Clean the venue
2 people
Set up tables
3 people
Set up chairs
2 people
Set up workstations
3 people
Protect tables
2 people
Connect equipment
2 people
Set out ingredients
3 people
Label ingredients
Set up the reception table

Event

Receive participants
2 people
Explain workshop rules
Give hygiene instructions
Demonstrate chocolate tempering
Melt the chocolate
4 people
Shape chocolates and bars
4 people
Add fillings and toppings
4 people
Letting chocolate set
2 people
Serve coffee and tea
2 people
Serve snacks
2 people
Refill drinks
Wrap chocolate
3 people
Clean work tables between uses
2 people
Deliver the final presentation
Say goodbye to participants
2 people

Aftercare

Store leftovers safely
2 people
Wash dishes
3 people
Clean equipment
2 people
Clear tables and chairs
3 people
Collect waste
2 people
Clean the venue
2 people
Remove decorations
2 people
Return materials
2 people
Return rental items
2 people

What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Tablesqty 8
Chairsqty 30
Tableclothqty 8
Waste binsqty 4

Tableware

Coffee cupsqty 30
Glassesqty 36
Platesqty 36
Cake platesqty 36
Cutlery setsqty 30
Serving plattersqty 8
Serving tongsqty 6

Equipment

Induction platesqty 4
Microwaveqty 2
Coolersqty 3
Coffee maker
Kettlesqty 2
Kitchen scalesqty 6
Kitchen thermometersqty 6

Kitchen

Mixing bowlsqty 12
Measuring cupsqty 6
Spatulasqty 12
Whiskqty 6
Cutting boardsqty 6
Chef's knifeqty 6
Chocolate moldsqty 30
Racksqty 6
Cooling platesqty 6
Kitchen tongsqty 6

Decorations

Table décorqty 8
Name card holdersqty 30
Menu standsqty 4

Cleaning

Bucketsqty 2
Cleaning clothsqty 12
Dish brushesqty 4
Mopsqty 2

Groceries

Groceries

Tips

Collect dietary requirements when registrations open, then review them again 3–5 days before the workshop so recipes, ingredients and allergen labels can be adjusted in time.
Check equipment and ingredient stock at least 7 days beforehand. Kitchen scales, thermometers, induction plates, microwaves and cooling equipment are easy to replace only when you find the shortage early.
Prepare recipes, worksheets and allergen labels no later than the day before. Label ingredients clearly and portion toppings in advance instead of doing this while participants are arriving.
Set up one workstation per participant or pair, with mixing bowls, measuring tools, spatulas and a clear cooling area. Protect the tables before placing ingredients and equipment on them.
Finish the room setup 60–90 minutes before the start time. Put the participant list at reception, prepare name cards, check drinks and coffee or tea, and leave enough time to receive participants calmly.

Frequently asked questions

How far in advance should I plan a chocolate workshop?: Book the room and open registrations at least 3–4 weeks before the workshop. Confirm participants and dietary requirements 3–5 days before, then complete the final shopping and preparation check.
When should I buy ingredients for a chocolate workshop?: Check stock about 7 days beforehand and shop once the expected participant count is confirmed. Buy perishable ingredients close enough to the event to keep them fresh, while allowing at least 1 day for portioning and labeling.
How long does it take to set up a chocolate workshop?: Allow 60–90 minutes for tables, chairs, protected workstations, ingredients, equipment and reception. Add another 15–20 minutes if the room needs cleaning or the coffee and tea station still has to be prepared.
How do I prepare for chocolate workshop allergies?: Collect dietary requirements during registration and verify them again 3–5 days before the event. Prepare allergen labels for every ingredient and recipe, and keep suitable alternatives clearly separated from standard ingredients.

Start this plan in Lizzt

Every task and item on this page, ready in your own event. Invite people, split the work, and see who has done what.