Children's Festival Shopping List
A children's festival needs more than snacks and activity materials. Plan serving supplies for different age groups, coolers for drinks, kitchen equipment for preparation, and practical items for registration and outdoor setup. Children's cups and plates help prevent spills, while reusable cups, serving platters, and food storage containers keep service moving. Check power needs early if you are using speakers, a microphone, coffee machines, kettles, lamps, or several activity stations.
What to bring
Grouped the way you'd shop for it, with quantities.
Furniture
- Party tentsqty 3
- Tablesqty 12
- Chairsqty 80
- Beer tablesqty 6
- Registration desk
- Stoolsqty 10
Tableware
- Reusable cupsqty 150
- Children's cupsqty 60
- Platesqty 130
- Children's platesqty 50
- Cutlery setsqty 130
- Coffee cupsqty 40
- Serving plattersqty 12
- Serving spoonsqty 8
Equipment
- Coolersqty 6
- Kettlesqty 2
- Coffee machinesqty 2
- Speakersqty 2
- Microphone
- Extension cordsqty 6
- Power stripsqty 6
- Rechargeable lampsqty 8
Kitchen
- Cutting boardsqty 4
- Chef's knivesqty 4
- Mixing bowlsqty 6
- Measuring cupsqty 3
- Frying pansqty 2
- Food warmersqty 4
- Aluminum foilqty 4
- Food storage containersqty 12
Decorations
- Balloonsqty 200
- Balloon pumpqty 2
- Buntingqty 12
- Tableclothsqty 12
- Wayfinding signsqty 10
- Name badgesqty 120
Sports equipment
- Footballsqty 6
- Conesqty 30
- Hoopsqty 12
- Skipping ropesqty 12
- Soft ballsqty 20
- Water tubsqty 4
- Bubble wandsqty 20
- Craft table runnersqty 6
- Colored pencil setsqty 20
- Apronsqty 12
- Paintbrushesqty 40
- Paint traysqty 12
- Face paint setsqty 6
- Glitterqty 6
- Prizes and stickersqty 150
Cleaning
- Waste binsqty 12
- Outdoor trash binsqty 6
- Broomqty 3
- Dustpan and brushqty 3
- Mopsqty 3
- Bucketsqty 4
- Cleaning glovesqty 8
- Disinfectantqty 4
- First aid kit
Lighting
- String lightsqty 6
- Battery lanternsqty 8
Catering
- Groceries
- Cola - 12 bottles
- Cola Zero - 8 bottles
- Orange soda - 8 bottles
- Syrup - 6 bottles
- Spa Blauw - 12 bottles
- Sparkling water - 6 bottles
- Apple juice - 8 cartons
- Orange juice - 6 cartons
- Hot chocolate - 6 packs
- Coffee - 4 packs
- Tea - 2 boxes
- Milk - 8 liters
- Sugar - 2 packs
- Stir sticks - 200 pieces
- Ice cubes - 20 bags
- Hamburger buns - 120 pieces
- Hamburgers - 120 pieces
- Vegetarian burgers - 20 pieces
- Hot dog buns - 100 pieces
- Hot dogs - 100 pieces
- Vegetarian hot dogs - 20 pieces
- French fries - 18 kilograms
- Ketchup - 4 bottles
- Mayonnaise - 4 bottles
- Mustard - 2 bottles
- Barbecue sauce - 2 bottles
- Fried onions - 3 bags
- Lettuce - 8 heads
- Tomatoes - 6 kilograms
- Cucumbers - 5 kilogram
- Onions - 3 kilograms
- Cheese slices - 6 packs
- Pickles - 4 jars
- Bread - 8 loaves
- Butter - 3 packs
- Hummus - 10 tubs
- Mild cheese - 3 kilograms
- Ham - 2 kilograms
- Currant buns - 80 pieces
- Apples - 100 pieces
- Bananas - 80 pieces
- Grapes - 8 kilograms
- Strawberries - 6 kg
- Carrots - 5 kilograms
- Paprika chips - 8 bags
- Plain chips - 8 bags
- Tortilla chips - 6 bags
- Popcorn kernels - 3 kilograms
- Popcorn salt - 2 tubs
- Pretzels - 5 bags
- Cookies - 10 packs
- Mini muffins - 120 pieces
- Ice pops - 150 pieces
- Chocolate bars - 100 pieces
- Candy bags - 120 pieces
- Spice mix - 3 bags
- Paprika powder - 1 jar
- Salt - 1 pack
- Pepper - 1 jar
- Olive oil - 2 bottles
- Lemon juice - 2 bottles
- Garlic sauce - 2 bottles
- Vegan mayonnaise - 2 bottles
- Gluten-free sandwiches - 12 pieces
- Gluten-free cookies - 4 packs
- Vegan cheese - 2 packs
- Napkins - 600 pieces
- Paper towels - 12 rolls
- Toilet paper - 24 rolls
- Trash bags - 60 pieces
- Compostable plates - 150 pieces
- Compostable containers - 150 pieces
- Wooden forks - 150 pieces
- Wooden knives - 150 pieces
- Dish soap - 4 bottles
- All-purpose cleaner - 4 bottles
- Hand soap - 8 bottles
- Hand sanitizer - 6 bottles
- Sponges - 12 pieces
Tips
- Plan at least one children's cup and one children's plate per child, plus 10% extra for spills, dropped items, and second servings. Keep reusable cups separate from children's cups so volunteers can restock quickly.
- Allow one cooler for every 25 to 30 chilled drinks, depending on the size of the drinks and how often the cooler is opened. Chill drinks before the festival rather than relying on ice added at the last minute.
- Count serving platters and serving spoons by food station, not for the whole event. One platter and one serving spoon per snack or food station prevents queues and avoids carrying food across the venue.
- Check extension cords, power strips, and rechargeable lamps at least 48 hours before setup. Speakers, a microphone, coffee machines, kettles, and warmers can quickly use more sockets than the venue provides.
- Buy or bring 10% more disposable kitchen consumables than your registration count suggests, and label food storage containers before preparation begins. This is especially useful when dietary requirements have been collected separately.
Frequently asked questions
- What do I need for a children's festival shopping list?
- Plan tableware, drink cooling, serving equipment, kitchen tools, lighting, power accessories, and setup furniture. This plan contains 63 items, including children's cups and plates, coolers, serving platters, cutting boards, food storage containers, extension cords, and rechargeable lamps.
- How many cups and plates do I need for a children's festival?
- Start with one children's cup and one children's plate per registered child, then add 10% for replacements and extra servings. Keep reusable cups, children's cups, plates, children's plates, and cutlery sets available at the serving area.
- How many coolers do I need for a children's festival?
- Use roughly one cooler for every 25 to 30 chilled drinks. If drinks are served over several hours or the weather is warm, add one extra cooler and chill the drinks at least 12 hours before the event.
- When should I check the equipment for a children's festival?
- Check speakers, the microphone, extension cords, power strips, rechargeable lamps, coffee machines, kettles, and food warmers at least 48 hours before setup. Confirm deliveries and test powered equipment before guests arrive.
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