Children’s clothing market checklist

A children’s clothing market needs more than tables and sellers. You need clear sales terms, enough changing space, a workable stall layout and a simple way to handle registrations and payments. Start by booking the venue and recruiting vendors, then confirm table numbers before drawing the floor plan. In the final week, check equipment, signage, cash and refreshments so setup on the day stays focused.

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The plan, step by step

Every task with its own sub-checklist, in the order you'll actually need them.

Preparations

Confirm date and location
Make a venue reservation
Draw up sales terms
2 people
Recruit vendors
2 people
Send invitations
2 people
Announce market online
Process registrations
2 people
Assign vendors
2 people
Collect dietary requirements
Confirm the number of tables
Create floor plan
2 people
Hang promotional posters
2 people
Prepare signage
Do the shopping
2 people
Exchange cash
Check materials
2 people
Open venue
2 people
Check lighting and power
2 people
Set up tables and chairs
4 people
Set up changing booths
2 people
Number sales stalls
2 people
Set up signage
2 people
Set up clothing racks
3 people
Set out coffee and tea
2 people
Collect vendors' clothing
3 people
Guide vendors to their stands
2 people
Prepare cash and register
2 people

Event

Staff the opening table
2 people
Welcome visitors
2 people
Hand out information and map
Staff the cash register
2 people
Serve coffee and tea
Refill drinks
Check the changing rooms
Keep aisles clear
Empty trash bins
Close sales
2 people

Aftercare

Have vendors settle up
2 people
Collect unsold clothing
3 people
Give clothing to vendors
3 people
Take down tables and racks
4 people
Clean tableware and equipment
2 people
Collect and remove waste
2 people
Clean the venue
3 people
Register lost and found items
Close stock and cash register
2 people
Lock up the venue
2 people
Return borrowed materials
2 people
Keep lost and found items

What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Tablesqty 24
Chairsqty 36
Clothes racksqty 12
Changing boothsqty 2
Coat racksqty 6
Storage cratesqty 30
Tableclothsqty 24

Equipment

Coffee machinesqty 2
Kettlesqty 2
Coolersqty 3
Power stripsqty 6
Extension cordsqty 6
Money counting machine
String lightsqty 4
LED lampsqty 6

Tableware

Coffee cupsqty 80
Glassesqty 80
Teaspoonsqty 40
Serving traysqty 4

Kitchen

Thermos flasksqty 4
Water jugsqty 4
Serving jugsqty 2
Ice packsqty 12

Decorations

Welcome sign
Direction signsqty 8
Table numbersqty 24
Balloonsqty 50
Balloon pump

Office

Cash register
Cash box
Receipt bookletsqty 4
Pensqty 20
Tape dispensersqty 4
Scissorsqty 6
Rulersqty 6
Prize writersqty 12
Clothing labelsqty 1000
Number stickersqty 300
Notepadsqty 6

Cleaning

Bucketsqty 4
Floor mopsqty 4
Broomsqty 3
Dustpan and brushqty 3
Waste binsqty 8

Catering

Groceries

Tips

Set a registration deadline at least 7 days before the market. Use the final vendor count to assign stalls, confirm the number of tables and complete the floor plan.
Plan changing booths before placing clothing racks. Allow enough room for parents with bags or pushchairs, and mark the booths clearly with direction signs.
Prepare stall numbers, a welcome sign and directional signs before opening day. Pack them with table numbers so vendors can find their assigned space without asking at the door.
Check power, lighting, extension cords and power strips during the venue visit, not during setup. Coffee machines, kettles and LED lamps may need separate sockets from the cash register.
Exchange cash and prepare the cash box before vendors arrive. Count the starting float, check the cash register and keep payment materials in one designated place throughout the market.

Frequently asked questions

How early should I start organising a children’s clothing market?: Start at least 6 weeks before the market. Book the venue first, then recruit vendors and publish the registration details so you have time to process applications and plan the stalls.
How many changing booths do I need for a children’s clothing market?: Plan at least 1 changing booth for every 15 to 20 vendors, then adjust for the expected number of families. Put the booths in the floor plan before setting out racks and tables.
When should I confirm the number of tables?: Confirm table numbers after vendor registration closes, ideally 7 days before the event. This gives you time to assign stalls, draw the floor plan and tell vendors where they will be placed.
What should I prepare for refreshments at a children’s clothing market?: Set up coffee and tea before opening, with cups, glasses, teaspoons, serving trays, thermos flasks and water jugs ready. Check the coffee machines and kettles at least 1 day beforehand, especially if the venue has limited power.

Start this plan in Lizzt

Every task and item on this page, ready in your own event. Invite people, split the work, and see who has done what.