What to Buy for a Checkers Tournament

A checkers tournament needs more than boards and pieces. You will also need timed-game equipment, score sheets, round cards, registration supplies and a reliable way to print the schedule. For refreshments, plan cups, glasses, plates and serving equipment alongside coffee-making supplies. This shopping list helps you check the easy-to-forget items before participants arrive, especially spare boards, backup clocks, printer paper and extension cords.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Tablesqty 10
Chairsqty 40

Sports equipment

Checkers boardsqty 16
Checkers piecesqty 16
Game clocksqty 16
Spare checkers boardsqty 2
Spare checkers discsqty 2
Backup match clocksqty 2
Round cardsqty 80
Score sheetsqty 80
Pensqty 45
Tournament folder

Equipment

Laptop
Printer
Printer paper
Extension cordsqty 4
Power stripsqty 4
Phone chargersqty 2

Catering

Coffee machinesqty 2
Kettlesqty 2
Thermos flasksqty 4
Groceries
- Coffee - 3 packs
- Tea - 2 boxes
- Sugar - 1 kilo
- Milk - 6 liters
- Oat milk - 2 liter
- Lemon - 4 pieces
- Still water - 6 bottles
- Sparkling water - 6 bottles
- Cola - 4 bottles
- Cola Zero - 4 bottles
- Sinas - 3 bottles
- Apple juice - 3 packs
- Bananas - 32 pieces
- Apples - 32 pieces
- Grapes - 4 kilos
- Mini cheese sandwiches - 40 pieces
- Ham mini sandwiches - 40 pieces
- Mini hummus sandwiches - 24 pieces
- Mini egg salad sandwiches - 24 pieces
- Currant buns - 32 pieces
- Unsalted butter - 2 tubs
- Young cheese - 1 kilo
- Hummus - 4 tubs
- Egg salad - 4 tubs
- Paprika chips - 4 bags
- Plain chips - 4 bags
- Snacks - 3 bags
- Cookies - 5 packs
- Muesli bars - 40 pieces
- Pure chocolate bars - 4 bars
- Coffee creamer - 2 tubs
- Stir sticks - 1 pack
- Paper napkins - 200 pieces
- Paper cups - 100 pieces
- Paper plates - 100 pieces
- Trash bags - 2 rolls
- Dish soap - 1 bottle
- All-purpose cleaner - 1 bottle
- Paper towels - 4 rolls
- Toilet paper - 12 rolls
- Wet cleaning wipes - 2 packs

Tableware

Coffee cupsqty 40
Glassesqty 40
Platesqty 40
Cutlery setsqty 40
Serving traysqty 6
Serving spoonsqty 4

Decorations

Tournament banner
Table runnersqty 6
Trophiesqty 3
Medal ribbonsqty 3
Name badgesqty 40

Cleaning

Bucketsqty 2
Mopsqty 2
Broom
Dustpan and brushqty 2
Cleaning glovesqty 4

Tips

Prepare one checkers board and complete set of pieces for every game running in a round, then add at least one spare board and one spare set of discs for damaged or missing equipment.
Allow one game clock for each active match and keep a backup match clock ready. Test every clock before setup, including its batteries or power supply if applicable.
Plan one score sheet and one pen per game for each round, plus at least 10% extra. Round cards should be printed before the venue opens so registration does not delay the first matches.
For the registration and scheduling desk, bring the tournament folder, laptop, printer and enough printer paper for the participant list, match schedule and last-minute changes.
Order trophies or other prizes early enough for delivery and pack them with the tournament materials. For refreshments, count one cup or glass per guest and add 10% extra for replacements and second servings.

Frequently asked questions

How many checkers boards do I need for a tournament?: Use one board for every match played at the same time. Add at least 1 spare board and one spare set of checkers pieces so a missing or damaged item does not stop a round.
How many game clocks are needed for a checkers tournament?: You need 1 game clock per active match, plus at least 1 backup match clock. Test them before participants arrive and set the time controls before the first round.
How many score sheets and pens should I buy?: Prepare 1 score sheet and 1 pen per game for every round, then add at least 10% extra. Extra pens are useful because they are often misplaced during registration or between rounds.
How much tableware do I need for a checkers tournament?: Provide 1 cup or glass and 1 plate per participant, plus about 10% extra. Bring enough cutlery for the food being served and set up the coffee machines, kettles and thermos flasks before the first round.

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