What you need for a checkers tournament

A checkers tournament needs more than boards and playing pieces. Plan one complete checkers set and one score sheet for every match in progress, plus spare equipment for damaged or missing items. You will also need registration and scoring equipment, signs, tables, chairs and refreshments for players and volunteers. Buy or collect disposable and serving supplies at least two days before the tournament so shortages can still be fixed.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Tablesqty 18
Chairsqty 80
Registration desk
Buffet tablesqty 3
Waste binsqty 6

Sports equipment

Checkers boardsqty 40
Checkers setsqty 40
Chess clocksqty 20
Spare chess clocksqty 2
Divider signsqty 40
Scoreboard

Tableware

Reusable cupsqty 100
Coffee cupsqty 80
Platesqty 80
Cutlery setsqty 80
Small bowlsqty 12

Kitchen

Coffee machinesqty 2
Kettlesqty 2
Thermos flasksqty 6
Coolersqty 4
Serving tongsqty 6
Serving spoonsqty 4
Cutting boardsqty 3
Knivesqty 6

Equipment

Laptopqty 2
Tabletsqty 2
Printer
Extension cordsqty 4
Power stripsqty 4
Speakersqty 2
Microphone
Presentation screen

Decorations

Tableclothsqty 8
Balloonsqty 50
Buntingqty 6
Directional signsqty 8

Lighting

String lightsqty 4

Cleaning

Broomqty 2
Dustpan and brushqty 2
Mopsqty 2
Bucketsqty 2
Cleaning clothsqty 12

Catering

Groceries
- Coffee - 3 packs
- Decaf coffee - 1 pack
- Tea bags - 2 boxes
- Coffee milk - 6 packs
- Semi-skimmed milk - 8 liters
- Sugar - 2 packs
- Mints - 1 box
- Cola - 12 bottles
- Cola Zero - 10 bottles
- Orange soda - 8 bottles
- Iced tea - 8 bottles
- Spa Blauw - 12 bottles
- Spa Rood - 6 bottles
- Apple juice - 6 packs
- Orange juice - 6 cartons
- Paper straws - 100 pieces
- Soft rolls - 100 pieces
- Whole grain bread - 8 loaves
- Cheese - 3 kilograms
- Ham - 2 kilograms
- Chicken breast slices - 1 kilogram
- Hummus - 6 tubs
- Egg salad - 4 tubs
- Halal chicken breast - 1 kilogram
- Margarine - 2 tubs
- Cucumbers - 8 pieces
- Tomatoes - 3 kilograms
- Lettuce - 6 heads
- Paprika chips - 8 bags
- Plain chips - 8 bags
- Snacks - 6 bags
- Apples - 80 pieces
- Bananas - 60 pieces
- Grapes - 6 kilograms
- Cookies - 8 packs
- Vegetarian meal salads - 12 pieces
- Pasta Salads - 50 servings
- Mini pizzas - 60 pieces
- Tomato soup - 8 liters
- Soup rolls - 80 pieces
- Mayonnaise - 2 bottles
- Ketchup - 2 bottles
- Mustard - 2 jars
- Napkins - 400 pieces
- Paper cups - 100 pieces
- Stirrers - 100 pieces
- Paper towels - 6 rolls
- Trash bags - 40 pieces
- Dish soap - 2 bottles
- All-purpose cleaner - 2 bottles
- Toilet paper - 24 rolls
- Hand soap - 4 bottles

Tips

Prepare one checkers board and complete set for every table in use, then add at least two spare sets for missing or damaged pieces. Check every set before packing it.
Provide one chess clock per active match and keep at least one spare chess clock ready. Test the clocks and bring extension cords and power strips if any equipment needs charging.
Pack one printed score sheet and match card per scheduled match, plus about 10% extra copies. Bring a printer or print everything before the playroom opens.
For refreshments, plan two to three drinks per person for the first hour, then one drink per person for each additional hour. Count reusable cups, coffee cups, plates, cutlery and serving utensils separately.
Set aside clear supplies for registration and wayfinding: a registration desk, laptop or tablet, scoreboard and divider signs. Pack these together so registration can start before the first round.

Frequently asked questions

How many checkers sets do I need for a tournament?: You need one complete checkers set for each match played at the same time. Add at least two spare sets, or roughly 10% extra when the tournament uses more than 20 boards.
How many chess clocks are needed for a checkers tournament?: Provide one chess clock per active match and keep at least one spare. For example, 12 simultaneous matches require 13 clocks in total.
How much food and drink should I buy for a checkers tournament?: Plan two to three drinks per person for the first hour and one more per person for every additional hour. Buy food for all registered players, volunteers and judges, and confirm dietary requirements before placing the catering order.
When should I buy supplies for a checkers tournament?: Buy tableware, drinks and packaged food at least two days before the event. Check boards, clocks, printed materials and cables the day before, leaving enough time to replace missing items.

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