Champagne tasting checklist for 24 people

A champagne tasting for 24 people needs more than a few bottles and glasses. You need a clear tasting order, enough sample glasses and water, chilled bottles ready at the right time, and food that can be served without interrupting the tasting. Use this checklist to work through the event in order, from booking the venue and collecting dietary details to welcoming guests and serving the first pour.

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The plan, step by step

Every task with its own sub-checklist, in the order you'll actually need them.

Preparations

Reserve venue
Send invitations
Process registrations
Collect dietary requirements
Select tasting champagnes
2 people
Order champagne
Place catering order
Set the tasting order
2 people
Print menu and labels
Follow up on registrations
Do the shopping
2 people
Check the champagnes
Clear the cold storage area
Chill drinks
2 people
Prepare snacks
3 people
Lay out tasting cards
Set up tables
3 people
Set up chairs
2 people
Set the tables
3 people
Fill champagne coolers
2 people
Set Out Tasting Bottles
2 people
Display snacks
2 people
Check the reception area

Event

Welcome guests
3 people
Serve welcome drinks
2 people
Serve the first tasting round
2 people
Serve round two of the tasting
2 people
Serve round three of tastings
2 people
Refill snacks
2 people
Refill drinks
2 people
Change glasses
2 people
Collect tasting notes
Announce the winner
Serve snacks
2 people
Announce the final round
Secure leftovers
2 people

Aftercare

Collect tableware
3 people
Sort waste
2 people
Wash dishes
3 people
Clear tables and chairs
3 people
Clean the venue
2 people
Empty and clean coolers
2 people
Store leftover stock
Return materials
2 people

What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Tablesqty 6
Chairsqty 26
Bar staff table
Table linenqty 6

Tableware

Champagne flutesqty 30
Sample glassesqty 48
Water glassesqty 30
Dessert platesqty 30
Small forksqty 30
Cheese knivesqty 6
Serving spoonsqty 8
Champagne coolersqty 6
Water carafesqty 6
Spit bucketsqty 6

Kitchen

Serving boardsqty 8
Serving plattersqty 8
Coolersqty 4
Bottle openersqty 4
Cork catchersqty 2
Cutting boardsqty 3
Paring knivesqty 3

Equipment

Kettle
Coffee maker
Ice packsqty 24
Thermos flasksqty 2

Decorations

Sample bottle labelsqty 12
Menusqty 30
Table numbersqty 6
Flower arrangementsqty 6
Ballot formsqty 30
Clipboardsqty 30
Ballpoint pensqty 30

Cleaning

Waste binsqty 3
Trash bag holder
Washing-up tubsqty 2
Floor squeegee
Broom and dustpan
Microfiber clothsqty 8

Catering

Groceries

Tips

Confirm the tasting format before ordering: decide how many champagnes each guest will sample and whether each bottle is for tasting only or also for welcome drinks. This determines your bottle count and the number of labels and tasting cards to print.
Allow at least 2–3 hours for bottles to chill before guests arrive. Clear enough cold-storage space in advance, and use champagne coolers with ice packs for bottles that must stay cold during the tasting.
Prepare one sample glass, one water glass and one spit bucket position per guest. For 24 people, that means 24 sample glasses, 24 water glasses and 24 clearly accessible places to discard samples.
Set the tasting order before printing menus and bottle labels. A practical sequence is lighter and fresher champagnes first, followed by fuller or more complex styles, with water and plain snacks available between samples.
Finish the room setup at least 30 minutes before arrival. Lay out tasting cards, menus, ballot forms and table numbers, then check that snacks, serving boards, bottle openers and cork catchers are within reach of the serving area.

Frequently asked questions

How many bottles do I need for a champagne tasting for 24 people?: For 24 guests, one 750 ml bottle gives roughly 24 tasting pours of 30 ml, so one bottle covers one sample for everyone. Add extra bottles for welcome drinks and any champagne served after the formal tasting; the final number depends on how many samples and pours you plan per guest.
How far in advance should I chill champagne for 24 guests?: Chill the bottles for at least 2–3 hours before the tasting. Move them into champagne coolers shortly before guests arrive, and keep additional bottles cold so you do not have to interrupt the tasting to restock.
How many glasses are needed for a champagne tasting?: For 24 guests, prepare 24 sample glasses and 24 water glasses if everyone tastes at the same time. Champagne flutes can be added for welcome drinks, while extra glasses are useful if you cannot wash or clear sample glasses between rounds.
What food should I serve at a champagne tasting?: Prepare small, easy-to-serve snacks and cheese portions that will not overpower the champagne. Have the food ready before guests arrive, and check dietary requirements during registration so suitable alternatives are available for all 24 people.

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