What you need for a ceramics market

A ceramics market needs more than tables for displaying pottery. You will need a clear stall setup, safe transport for fragile stock, visible signs, reliable payment equipment and refreshments for vendors and visitors. Plan power, lighting and weather protection before the event, not on the morning itself. This checklist helps you buy or bring the practical supplies that are easy to overlook when several ceramic vendors are sharing one venue.

Organize this event for free with Lizzt

What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Party tentsqty 6
Market tablesqty 24
High tablesqty 6
Chairsqty 40
Folding counter
Storage cratesqty 30
Transport cartsqty 4

Tableware

Ceramic coffee cupsqty 80
Glassesqty 100
Platesqty 80
Cutlery setsqty 80
Serving traysqty 8
Serving bowlsqty 12
Milk jugsqty 6
Sugar bowlsqty 6

Equipment

Coffee machinesqty 2
Kettlesqty 2
Coolersqty 4
Payment terminalsqty 2
Cash boxesqty 2
Power stripsqty 8
Extension cordsqty 8
Phone chargersqty 4
Power banksqty 4
Hand trucksqty 2
Price scannersqty 2
Label printersqty 2
Walkie-talkiesqty 6
Megaphone

Lighting

LED string lightsqty 8
Work lightsqty 6

Decorations

Standardsqty 6
Welcome sign
Direction signsqty 12
Stand number signsqty 24
Tableclothsqty 24
Fabric table runnersqty 12
Chalkboardsqty 12
Flower arrangementsqty 8
Buntingqty 8
Cable matsqty 12
Tent pegsqty 36
Ballast weightsqty 24
Adhesive hooksqty 50
Ropeqty 100
Cable tiesqty 200
Chalk markersqty 12
Arrow stickersqty 40

Kitchen

Thermos flasksqty 6
Water jugsqty 6
Cutting boardsqty 4
Bread knivesqty 4
Serving tongsqty 8
Ice packsqty 20
Storage binsqty 12
Food containersqty 12
Cutting boardsqty 4
Bread knivesqty 4
Serving tongsqty 8
Coolersqty 4
Thermos flasksqty 6
Water jugsqty 6

Catering

Groceries
- Coffee - 6 packs
- Decaf coffee - 1 pack
- Black tea - 2 boxes
- Green tea - 1 box
- Herbal tea - 1 box
- Cocoa powder - 1 pack
- Semi-skimmed milk - 12 liters
- Oat milk - 6 liters
- Lactose-free milk - 2 liters
- Sugar - 3 packs
- Sweeteners - 2 boxes
- Honey - 2 jars
- Lemons - 2 kilograms
- Spa Blauw - 12 bottles
- Spa Rood - 8 bottles
- Cola - 8 bottles
- Cola Zero - 8 bottles
- Sinas - 6 bottles
- Apple juice - 6 packs
- Orange juice - 6 cartons
- Beer - 4 crates
- Alcohol-free beer - 1 crate
- Tonic - 2 bottles
- Sparkling apple juice - 6 bottles
- Ice cubes - 12 bags
- Mini quiches - 120 pieces
- Vegetarian wraps - 80 pieces
- Vegan wraps - 40 pieces
- Cheese cubes - 3 kilograms
- Olives - 3 jars
- Cucumber - 3 kilograms
- Cherry tomatoes - 3 kilograms
- Carrots - 2 kilogram
- Hummus - 10 tubs
- Paprika chips - 6 bags
- Plain chips - 6 bags
- Salted pretzels - 6 bags
- Cookies - 8 packs
- Vegan cookies - 3 packs
- Gluten-free crackers - 3 packs
- Grapes - 4 kilograms
- Apples - 4 kilograms
- Bananas - 3 kilograms
- Bread - 8 loaves
- Unsalted butter - 2 packs
- Back ham - 1 kilogram
- Young cheese - 2 kilograms
- Peanut butter - 2 jars
- Jam - 3 jars
- Mayonnaise - 2 bottles
- Ketchup - 2 bottles
- Mustard - 2 jars
- Napkins - 8 packs
- Paper cups - 300 pieces
- Wooden stirrers - 300 pieces
- Sugar sachets - 500 pieces
- Trash bags - 100 pieces
- Biodegradable gloves - 4 boxes
- Paper towels - 12 rolls
- Toilet paper - 24 rolls
- Dish soap - 4 bottles
- All-purpose cleaner - 4 bottles
- Glass cleaner - 2 bottles
- Hand soap - 8 bottles
- Hand sanitizer - 8 bottles
- Sponges - 12 pieces
- Microfiber cloths - 24 pieces
- Paper towels - 12 packs
- Bandages - 4 boxes
- AA batteries - 24 pieces
- AAA batteries - 24 pieces

Cleaning

Waste binsqty 12
Trash bins with lidsqty 4
Broom setsqty 4
Mopsqty 4
Bucketsqty 4
Dustpan and brushqty 4
Cleaning glovesqty 8

Tips

Plan one market table per vendor space, then add a folding counter or high table for registration and questions. Keep storage crates and transport carts available so vendors do not have to carry fragile ceramics across the venue.
Bring payment terminals, cash boxes, phone chargers and power banks for every selling area that needs them. Test the equipment before opening and pack at least one spare charging option for a full market day.
Allow at least one extension cord and one power strip for each powered work area, while keeping cables away from visitor routes. Check the venue’s outlets in advance and bring work lights if stalls may be shaded or open late.
For refreshments, provide ceramic coffee cups, glasses, plates, cutlery sets and serving trays, plus coffee machines, kettles and coolers. Check quantities against the final vendor list and refill the coolers before visitors arrive.
Pack party tents, tablecloths, table runners, welcome and direction signs, and stand number signs together by area. Keep a separate crate for labels, price lists and name badges so these small items are not buried under display equipment.

Frequently asked questions

What do I need to buy for a ceramics market?: Plan for display furniture, weather cover, signs, payment equipment, refreshments, lighting and transport aids. For each vendor space, start with one market table, a stand number sign and enough storage or transport capacity for fragile stock.
How many tables do I need for a ceramics market?: Allow one market table for each confirmed vendor space, then add a separate table or folding counter for registration and shared information. Finalise the count as soon as vendor registrations close so you can reserve or transport the right number.
How much coffee and tableware should I bring?: Use the final vendor and staff count to estimate service quantities, and prepare at least one cup, glass, plate and cutlery set per expected simultaneous user. Check the stock the day before and refill coolers before opening.
When should I prepare ceramics market supplies?: Confirm furniture, tents, power equipment and payment devices at least 1 week before the market. Pack signs, labels, tableware and fragile ceramics on the previous day, then bring everything to the venue early enough for a full setup check.

Start this plan in Lizzt

Every task and item on this page, ready in your own event. Invite people, split the work, and see who has done what.