What you need for a CD market

A CD market needs more than tables for sellers and crates for records. You also need clear booth numbers, a visible information desk, reliable lighting and enough power for the room. Plan refreshments for sellers and visitors, including coffee, tea, cold drinks and reusable tableware. Use this shopping list to check the practical items before the venue opens, especially cables, signs, name badges and small serving equipment.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Tablesqty 24
Chairsqty 12
Beer tablesqty 4
Folding counter
Coat racksqty 2

Equipment

Coolersqty 3
Kettlesqty 2
Coffee machinesqty 2
Extension cordsqty 6
Power stripsqty 6
Microphone
Speakersqty 2

Lighting

LED lampsqty 8
String lightsqty 4

Decorations

CD market bannersqty 3
Directional signsqty 8
Booth numbersqty 24
Tableclothsqty 24
Name badgesqty 60
Poster holdersqty 4

Tableware

Reusable cupsqty 150
Coffee cupsqty 50
Tea glassesqty 50
Platesqty 80
Cutlery setsqty 80
Serving traysqty 6

Kitchen

Thermos flasksqty 4
Serving jugsqty 4
Pliersqty 4
Cutting boardsqty 2
Bread knivesqty 2
Ice packsqty 12

Cleaning

Waste binsqty 6
Broomqty 2
Dustpan and brushqty 2
Mop setsqty 2
Cleaning bucketsqty 3
Hand broomsqty 4
Toilet brushesqty 2

Catering

Groceries
- Coffee - 3 packs
- Tea - 2 boxes
- Sugar - 2 packs
- Milk - 8 liters
- Oat milk - 3 liters
- Cola - 12 bottles
- Cola Zero - 12 bottles
- Orange soda - 8 bottles
- Iced tea - 8 bottles
- Spa Blauw - 24 bottles
- Spa Rood - 12 bottles
- Apple juice - 6 packs
- Orange juice - 6 cartons
- Paprika chips - 6 bags
- Plain chips - 6 bags
- Snack mix - 4 bags
- Peanuts - 3 bags
- Cookies - 8 packs
- Brownies - 4 boxes
- Mini raisin buns - 5 bags
- Cheese sandwiches - 20 pieces
- Ham sandwich rolls - 20 pieces
- Vegetarian sandwiches - 15 pieces
- Unsalted butter - 2 packs
- Mayonnaise - 2 bottles
- Ketchup - 2 bottles
- Mustard - 2 jars
- Lemons - 8 pieces
- Ice cubes - 12 bags
- Paper napkins - 300 pieces
- Stir sticks - 200 pieces
- Sugar sachets - 200 pieces
- Trash bags - 60 pieces
- Paper towels - 8 rolls
- Toilet paper - 24 rolls
- Dish soap - 2 bottles
- All-purpose cleaner - 2 bottles
- Glass cleaner - 1 bottle
- Sponges - 6 pieces
- Microfiber cloths - 12 pieces
- Hand soap - 4 bottles
- Paper towels - 6 packs

Tips

Allow one vendor table per seller, plus at least one extra table for the information desk and registration materials. Confirm the final seller count before buying or reserving furniture.
Prepare one booth number and one name badge per seller, then bring at least 10% extra. Missing labels are difficult to replace once sellers are unloading their stock.
Provide one extension cord and power strip for each powered setup, with at least two spare extension cords available. Tape or secure cables before visitors enter the room.
For refreshments, estimate two drinks per person during the first hour, then one drink per person for each additional hour. Chill cold drinks in coolers before opening and keep hot drinks in thermos flasks.
Buy or print directional signs for the entrance, information desk, toilets and seller area at least one day in advance. Bring spare signs and poster holders in case the original placement is unclear.

Frequently asked questions

What should I buy for a CD market?: Plan furniture for every seller, the information desk and refreshments, plus booth numbers, name badges, banners and directional signs. Add lighting, extension cords, power strips, coolers, coffee and tea equipment, serving items and reusable cups.
How many tables do I need for a CD market?: Start with one table per confirmed seller and add at least two more: one for the information desk and one for refreshments or materials. Keep one spare table available if the venue has room.
How much coffee and tea do I need for a CD market?: For the first hour, allow roughly two drinks per person, including coffee, tea and cold drinks. For a four-hour market with 50 people, plan about 250 servings in total, then adjust for the expected seller and visitor mix.
When should I prepare the CD market supplies?: Check the complete shopping list at least one week before the market and buy consumables two to three days beforehand. Set aside signage, badges, cables and booth numbers the day before, so setup does not depend on last-minute shopping.

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