Cat Fair Shopping List

A cat fair needs more than tables and cat enclosures. You will also need a clear entrance setup, reliable payment equipment, catering supplies, signs, and safe ways to power and charge equipment throughout the day. Plan separate supplies for exhibitors, visitors, volunteers, and cats so nothing gets borrowed from the wrong area. Use this list alongside your floor plan and confirm quantities once the number of stands and expected visitors is known.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Foldable tablesqty 24
Chairsqty 80
Cash register tableqty 2
Coat racksqty 2
Cat crate tablesqty 12
Cat enclosuresqty 40
Folding cratesqty 12

Tableware

Reusable coffee cupsqty 80
Reusable water glassesqty 80
Platesqty 80
Cutlery setsqty 80
Serving spoonsqty 8

Equipment

Coffee machinesqty 3
Kettlesqty 2
Coolersqty 4
Payment terminalsqty 2
Sound system
Wireless microphonesqty 2
Extension cordsqty 4
Power stripsqty 8
Charging stationsqty 2
Cash registersqty 2
Cash boxesqty 2
Calculatorsqty 2
Power banksqty 4

Kitchen

Thermos flasksqty 6
Cutting boardsqty 4
Chef's knifeqty 2
Serving plattersqty 10
Serving trays with lidsqty 6
Serving tongsqty 6
Ice packsqty 12
Food containersqty 8

Decorations

Tableclothsqty 24
Cat-themed flagsqty 6
Bannersqty 8
Cat figurinesqty 12
Photo backdrop
Card holdersqty 30
Plant decorationqty 10
Name badgesqty 120
Booth number cardsqty 50
Wayfinding signsqty 18
Program boardsqty 4
Information boardsqty 12
Clipboardsqty 12
Information leafletsqty 400
Visitor flyersqty 500
Wristbandsqty 500
Cloakroom numbersqty 200
Laminator
Laminating sleevesqty 100
Tapeqty 8
Paper tapeqty 6
Scissorsqty 6
Markersqty 24

Lighting

LED light stringsqty 8
LED lampsqty 12
Desk lampsqty 8

Cleaning

Broomqty 3
Vacuum cleanerqty 2
Mopsqty 3
Bucketsqty 4
Cleaning clothsqty 24
Disinfectant sprayqty 6
Hand sanitizer stationsqty 6
Dog waste bag dispensersqty 6
Litter boxesqty 40
Waste binsqty 10
Hand broomsqty 4
Dustpansqty 4
Warning signsqty 4
Shoe coversqty 200

Catering

Groceries
- Coffee - 6 packs
- Decaf coffee - 1 pack
- Black tea - 4 boxes
- Herbal tea - 2 boxes
- Cocoa powder - 1 pack
- Sugar - 3 kilos
- Sweeteners - 2 boxes
- Semi-skimmed milk - 12 liters
- Oat milk - 6 liters
- Whipped cream - 4 aerosol cans
- Cola - 12 bottles
- Cola Zero - 12 bottles
- Orange soda - 8 bottles
- Iced tea - 8 bottles
- Sparkling mineral water - 12 bottles
- Flat mineral water - 24 bottles
- Apple juice - 6 packs
- Orange juice - 6 cartons
- Lemons - 2 kilos
- Paprika chips - 8 bags
- Plain chips - 8 bags
- Cheese crackers - 6 packs
- Salted pretzels - 6 bags
- Mini crackers - 8 packs
- Hummus - 2 kilos
- Cream cheese - 1 kilo
- Young cheese - 2 kilos
- Back ham - 1 kilo
- Turkey breast - 1 kilo
- Vegetarian spreads - 1 kg
- Cucumbers - 12 pieces
- Cherry tomatoes - 3 kilos
- Carrots - 2 kilo
- Grapes - 3 kilos
- Apples - 4 kilos
- Bananas - 3 kilos
- Mini rolls - 180 pieces
- Mini croissants - 120 pieces
- Butter - 1 kilo
- Jam - 4 jars
- Peanut butter - 2 jars
- Mayonnaise - 2 bottles
- Ketchup - 2 bottles
- Mustard - 2 jars
- Allergen-friendly crackers - 4 packs
- Gluten-free buns - 24 pieces
- Vegan toppings - 1 kilo
- Ice cubes - 10 kilos
- Napkins - 1000 pieces
- Paper towels - 12 rolls
- Paper towels - 12 rolls
- Toilet paper - 48 rolls
- 60 liter trash bags - 100 pieces
- Trash bags 120 liters - 40 pieces
- Dish soap - 4 bottles
- Dishwasher tablets - 60 pieces
- All-purpose cleaner - 6 bottles
- Glass cleaner - 3 bottles
- Disinfectant wipes - 12 packs
- Rubber gloves - 12 pairs
- Cat litter - 80 liter
- Wooden cat litter scoops - 40 pieces
- Wet cat food - 80 tubs
- Dry cat food - 10 kilos
- Cat treats - 10 bags
- Drinking water for cats - 40 liters
- Paper drink cups - 60 pieces
- Paper food bowls - 60 pcs
- Cat litter bags - 100 pieces
- Tissues - 20 packs
- Bandage strips - 2 boxes
- Ice pack bags - 4 pieces

Tips

Allow one cat enclosure or suitable display space for each participating exhibitor, plus at least 10% extra space for adjustments on the day. Cat crate tables and foldable tables should be checked against the final stand layout before delivery.
Prepare the entrance with a cash register table, payment terminals, a charging station, and a printed contact list. Have at least one backup payment option ready before doors open, especially if admission is paid on site.
For catering, count one reusable cup, glass, plate, and cutlery set per expected guest, then add around 10% extra. Coffee machines, kettles, thermos flasks, coolers, and serving equipment should be placed where volunteers can refill them without crossing visitor routes.
Bring extension cords and power strips for every equipment area, and test them before the event starts. Keep charging stations away from cat enclosures and label each cable so volunteers do not unplug essential equipment.
Pack signs, stand labels, price cards, name badges, tablecloths, and the visitor map in separate, clearly marked boxes. Put these materials at the venue at least 2 hours before opening so missing signs can still be printed or repositioned.

Frequently asked questions

What do I need for a cat fair?: You need cat enclosures and tables for exhibitors, visitor seating, entrance and payment equipment, signs, name badges, catering supplies, power cables, and charging stations. Final quantities depend on the number of stands and expected visitors, so confirm both at least 2 weeks before the fair.
How many tables do I need for a cat fair?: Start with one allocated table setup per exhibitor, then add tables for the cash register, catering, registration, and information points. Confirm the total after assigning stand spaces, preferably 1 to 2 weeks before the event.
How much catering equipment should I buy for a cat fair?: Prepare one cup, glass, plate, and cutlery set per expected guest, plus 10% extra for breakage or delayed washing. Check coffee, hot water, cooling, and serving capacity at least 3 days before the fair.
What should I bring for cat fair exhibitors?: Bring cat crate tables or suitable enclosures, stand labels, price cards, tablecloths, name badges, and clear signage. Pack at least 10% extra labels and cards, and place them at the venue 2 hours before exhibitors arrive.

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