What to Buy for a Castle Wedding

A castle wedding needs more than flowers and a cake. You’ll need ceremony seating, dinner and dessert tableware, serving pieces, glassware, linens and decorations that suit the venue without getting in the way of historic details. Use your confirmed guest count to set quantities, then check what the castle or caterer already supplies. This list helps you spot the easy-to-forget items, especially coffee service, coat storage, cake plates and candle lighting.

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What to bring

Grouped the way you'd shop for it, with quantities.

Furniture

Round tablesqty 10
Buffet tablesqty 3
Ceremony chairsqty 90
High tablesqty 6
Wedding table
Chair coversqty 90
Table linenqty 13
Coat racksqty 2
Coat hangersqty 100

Tableware

Dinner platesqty 100
Dessert platesqty 100
Soup bowlsqty 90
Water glassesqty 110
Wine glassesqty 110
Champagne glassesqty 100
Coffee cupsqty 90
Pastry forksqty 100
Dinner knivesqty 100
Dinner and dessert forksqty 100
Teaspoonsqty 100
Serving utensilsqty 20
Water carafesqty 12
Coffee potsqty 6
Serving plattersqty 20
Serving platters for cakeqty 4

Decorations

Table runnersqty 10
Vasesqty 20
Candle holdersqty 30
Pillar candlesqty 30
LED tea lightsqty 80
Welcome sign
Guest book
Pens for the guestbookqty 6
Place cardsqty 90
Menusqty 90
Program leafletsqty 100
Ring pillow
Backdrop cloth
Balloon archesqty 2
Ribbonsqty 10
Photo framesqty 8

Lighting

String lightsqty 8
LED lanternsqty 12
Extension cordsqty 8
Power stripsqty 8

Equipment

Wireless microphonesqty 2
Microphone standsqty 2
Speakersqty 2
Mixer
Laptop
Play cablesqty 4
Coolersqty 4
Ice containersqty 4

Kitchen

Chef's knifeqty 4
Cutting boardsqty 6
Frying pansqty 3
Cooking potsqty 4
Measuring cupsqty 4
Mixing bowlsqty 6
Serving spoonsqty 12
Pliersqty 8
Kitchen thermometersqty 2
Foil holdersqty 2
Cake knife
Cake stand

Cleaning

Waste binsqty 8
Broomqty 3
Can carriersqty 2
Mopsqty 3
Bucketsqty 3
Cleaning glovesqty 6
Dish brushesqty 4
Hand soap dispensersqty 4

Catering

Cookie traysqty 6
Bread basketsqty 8
Buffet warmersqty 6
Drink dispensersqty 4
Ice packsqty 20
Serving apronsqty 8
Groceries
- Champagne - 15 bottles
- Prosecco - 4 bottles
- Red wine - 12 bottles
- White wine - 16 bottles
- Rosé - 6 bottles
- Non-alcoholic beer - 24 bottles
- Pilsner - 96 bottles
- Cola - 12 bottles
- Cola Zero - 8 bottles
- Sinas - 6 bottles
- Tonic - 6 bottles
- Ginger ale - 4 bottles
- Spa Blauw - 12 bottles
- Spa Rood - 8 bottles
- Apple juice - 6 packs
- Orange juice - 8 packs
- Lemons - 3 kilogram
- Limes - 2 kilograms
- Fresh mint - 8 bunches
- Coffee beans - 3 kilograms
- Tea - 4 boxes
- Sugar - 2 kilograms
- Milk - 8 liters
- Oat milk - 4 liters
- Whipped cream - 2 liters
- Ice cubes - 20 kilograms
- Mineral water for coffee - 12 liters
- Baguettes - 20 pieces
- Unsalted butter - 2 kilograms
- Olive oil - 2 liters
- Balsamic vinegar - 2 bottles
- Salt - 1 kilogram
- Black pepper - 250 grams
- Paprika powder - 250 gram
- Italian herbs - 2 jars
- Garlic - 8 bulbs
- Onions - 4 kilograms
- Cherry tomatoes - 4 kilograms
- Cucumbers - 12 pieces
- Bell peppers - 20 pieces
- Mixed salad - 5 kilograms
- Arugula - 2 kilogram
- Potatoes - 12 kilogram
- Rice - 5 kilograms
- Pasta - 5 kilogram
- Green beans - 6 kilograms
- Carrots - 5 kilograms
- Mushrooms - 4 kilogram
- Chicken breast - 8 kilogram
- Salmon fillet - 6 kilograms
- Vegetarian burgers - 15 pieces
- Vegetarian meatballs - 3 kilograms
- Herb cheese - 2 kilograms
- Parmesan cheese - 1 kilogram
- Feta - 2 kilograms
- Mozzarella - 2 kilograms
- Mayonnaise - 3 jars
- Ketchup - 3 bottles
- Mustard - 2 jars
- Garlic sauce - 2 bottles
- Chili sauce - 2 bottles
- Hummus - 2 kilograms
- Olives - 2 kilograms
- Paprika chips - 8 bags
- Plain chips - 8 bags
- Mixed nuts - 3 kilograms
- Snacks - 6 bags
- Grapes - 5 kilograms
- Strawberries - 4 kilogram
- Apples - 4 kilograms
- Bananas - 3 kilograms
- Cookies - 4 kilograms
- Chocolate - 2 kilogram
- Marshmallows - 2 kilograms
- Cinnamon - 2 jars
- Vanilla sugar - 4 sachets
- Baking paper - 4 rolls
- Aluminum foil - 4 rolls
- Plastic wrap - 4 rolls
- Paper towels - 12 rolls
- Napkins - 300 pieces
- Cocktail sticks - 300 pieces
- Birthday candles - 2 boxes
- Trash bags - 50 pieces
- Dishwashing liquid - 3 bottles
- Hand soap - 4 bottles
- Toilet paper - 36 rolls
- Toilet cleaner - 4 bottles
- All-purpose cleaner - 4 bottles
- Glass cleaner - 2 bottles
- Sponges - 12 pieces
- Microfiber cloths - 20 pieces

Tips

Count every guest place before ordering tableware: dinner plates, dessert plates, forks, knives, teaspoons, water glasses and wine glasses should cover the final guest list, plus at least 5% spare settings.
Plan drinks by service rather than by table. Champagne glasses are needed for the toast, while water carafes, water glasses and wine glasses must be available throughout dinner.
Check whether the castle provides ceremony chairs, dinner furniture and linen. If not, arrange round tables, buffet tables, high tables, a wedding table, chair covers and table linen before confirming the room layout.
Do not leave coffee service until the end. Count coffee cups, teaspoons and coffee pots for the full guest count, and add serving utensils and platters for the meal and cake.
Confirm candle rules with the castle before buying decorations. Vases, candle holders, pillar candles and LED tea lights may be suitable, but historic venues often restrict open flames or require protective holders.

Frequently asked questions

How many place settings do I need for a castle wedding?: Start with one complete setting per invited guest, including dinner and dessert plates, soup bowls if soup is on the menu, cutlery and glasses. Add at least 5% spare settings, or round up to 5 extra settings for every 100 guests.
What glassware is needed for a castle wedding?: Plan one water glass and one wine glass per guest for the meal, with at least 5% extra. Add champagne glasses for every guest taking part in the toast, plus spares for breakage and late replacements.
How far in advance should I order wedding tableware and decorations?: Confirm hired furniture, table linen and tableware at least 8 to 12 weeks before the wedding. Order personalised items such as place cards and menus after dietary requirements and the seating plan are final, usually 2 to 4 weeks before the day.
What do couples often forget for a castle wedding?: Commonly missed items include coat racks and hangers, water carafes, coffee pots, cake serving platters, pastry forks and serving utensils. Check these at least 7 days before the wedding so missing hire items can still be arranged.

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